User Fees and Fines

Santa Fe College's mission includes fostering economic development. The college licenses qualified start-up business applicants the use of certain space, equipment, and services in the Center for Innovation and Economic Development (CIED) Collaborative Lab and Incubator.

The Provost has authority to approve standard level of membership form agreements for:

• Entrepreneur Incubator License Agreement for Residents
• Entrepreneur Incubator License Agreement for Associates

Licensing

Licensing agreements are annual agreements payable in monthly installments. Incubator membership includes access to the collaborative workspace during normal business hours, including use of phone booths and conference room by reservation. Incubating companies may reserve one standard classroom or meeting room (up to 30-person capacity) per month at no additional charge. This reservation will be considered a Priority I reservation. Additional usage will be according to Use of College Facilities fee structure listed below and allocated as Priority III/IV reservations. Additional services include regular brown bag networking luncheons, mentoring office hours, and planned workshops. Other services may be included as a start-up package to help incubating companies launch their ventures. An example start-up package may include, but not be limited to, 5 hours of professional consulting, graphic design, or studio time. Services above the included startup packages will be billed at hourly rates.

Access to the Incubator office suite will be provided to Level 2 and above companies 24 hours per day, 7 days per week. Access will be provided via key card access control at the dedicated side entrance. The Incubator office suite is self-contained and does not allow access to other areas of the building outside of normal operating hours.

The following fees took effect January 1, 2022.

Various college areas loan individual equipment to students, student organizations, etc. Borrowers will sign a form identifying the equipment checked out and agreeing that if the item is returned damaged, or is not returned, then the borrower will be assessed a fee in the amount of the cost of repair or replacement.

Fitness Center patrons are provided the opportunity to rent a locker by semester or year:

• $10 per semester or $25 for the year
• Santa Fe faculty/staff may rent for free with valid SFID

The Bat Cave and field laboratory facility is one of the Natural Sciences Department's educational resources, the same as any of the college's and department's classrooms or laboratory facilities. Therefore, in keeping with our mission, the use of Bat Cave itself and its related facilities shall be restricted to organizations and trips that are educational in nature.

Primary use and control of the use shall reside with the Natural Sciences Department and its chairperson and/or designee(s). Permission for use may be granted to other departments of the college; to state and federal organizations; to educational institutions such as primary schools, secondary schools, colleges, and universities, both private and public; to museums, geological and youth organizations; and to city, county, state, and federal agencies, with restrictions and conditions. The college will consider requests for use of the facility from private organizations or other potential users only when presented with an appropriate rationale and may impose restrictions and conditions at its own discretion.

In addition, the president or his designee is authorized to modify or waive fees for specific events or users when college purposes are advanced. In the event a fee waiver or modification is granted, a statement of justification is filed with the approved application.

Many of the college's clinical partner agreements for the placement of Health Science students in a clinical setting require the college to perform background screenings on students, who are referred to their facility. Health Science staff also collect and remit fingerprints to perform the level of screening required.

Fingerprinting Fee: $11

Santa Fe issues identification cards to all SF students, faculty, staff and selected invited guests. The college values the service retirees provide to the college, and staff recommend that the college cover the cost of their first Santa Fe Retiree Identification Card.

Certain fees apply to students of the law enforcement, corrections, and emergency medical services programs at the Santa Fe College Institute of Public Safety (IPS). Applications to the Law Enforcement or Correctional Officer academies are submitted through the IPS Criminal Justice Selection Center. In accordance with Florida Statute 943.256, applicants to these academies must successfully complete the screening process established by the Florida Department of Law Enforcement (FDLE), the Institute of Public Safety and the Criminal Justice Selection Center.

Program Fees

Basic Recruit Class (BRC) Law Enforcement/Correctional Officers: $135

The Basic Recruit Class prepares students to become an entry‐level law enforcement officer or correctional officer in Florida. The Law Enforcement Officer BRC and the Correctional Officer BRC are separate programs.

The program fee of $123 covers online application processing vendor costs, database access expenses, and costs relating to applicant drug screening. The IPS no longer offers the Florida Basic Abilities test.

Basic Recruit Class (BRC) Rollover: $135

This program is designed for students who were previously enrolled in the BRC but could not complete the class, and who have since been readmitted.

The program fee of $123 covers online application processing vendor costs, database access expenses, and costs relating to applicant drug screening. The IPS no longer offers the Florida Basic Abilities test.

Law Enforcement/Correctional Officer Crossover: $135

This program is designed for Florida correctional officers who wish to earn law enforcement officer certification, and Florida law enforcement officers who wish to earn correctional officer certification.

The program fee covers online application procession vendor costs, database access expenses, and costs relating to applicant drug screening, depending on individual applicant circumstances. The IPS no longer offers the Florida Basic Abilities test.

There is no fee for the student if drug screening and fingerprinting are conducted and paid for by a sponsoring agency.

Equivalency of Training: $50 ‐ $200

This program is designed for persons who hold or held certification as a law enforcement officer in a state other than Florida, or with a federal or military agency, and who wish to be certified as a law enforcement officer in Florida. The program is also appropriate for previously certified Florida officers whose certification has expired.

• A fee of $200 applies to out‐of‐state and federal officers.
• A fee of $50 applies to previously certified Florida officers and officers who served with military agencies.

Emergency Medical Services (EMS) Programs

All applicants to the Emergency Medical Technician Program and Paramedic Program must be fingerprinted at the time of each application. A fee of $100 for fingerprinting and database searches applies to all applicants to the programs.

Testing Fees

• Wilderness Certification - $50
• National Registry (EMT) - $75

Fingerprint Fee

Selection Center staff collect and remit fingerprints to perform screening as required by the requesting department. The fee for this service is $68.

(Maximum 60 Attendees)

Borrowing privileges at the L.W. Tyree Library are extended to all currently enrolled students, currently employed faculty and staff, and retirees of Santa Fe College. Others may receive borrowing privileges as determined by the Library or special agreement. Library patrons are responsible for all items that appear on their accounts.

• Reserve items and electronic equipment are considered lost if not returned by the time and date due.
• All other items are considered overdue for thirty days before being considered lost.

Lost or Damaged Item Fee: Replacement cost as determined by the Library

Flags

• Santa Fe College records are flagged until:
  • All lost and/or damaged items are returned in acceptable condition, or
  • All replacement costs are paid.
• Replacement costs will be refunded if a patron returns an item so long as the item is undamaged and the Library has not yet replaced it. Replacement costs are NOT refunded for reserve and electronic items that are more than seven days overdue.

In accordance with Board Rule 6.8, Motor Vehicle and Parking Control, the following schedule of fines and penalties for parking violations are in effect at all Santa Fe College campuses and centers.

Fines

• Illegal parking in any form other than unauthorized parking in a designated accessible space: $20 each violation
• Parking, stopping, or standing in a designated accessible space without proper permit: $100 each offense
• Towing: Any motor vehicle parked in areas where the college has posted tow‐away zone signs, or which constitutes a hazard, may be towed at the owner's expense.

The college has several locations on campus where students can print or copy material. Students can use credit cards or cash for these services.

Fees

• $0.10 single‐side B/W
• $0.15 double‐side B/W
• $0.25 single‐side Color
• $0.45 double‐side Color

The Santa Fe College Little School provides extraordinary preschool programs and teacher training for Santa Fe College students and staff. College staff have reviewed rates with other early learning and preschool centers in the area and determined that the rates are very competitive. The Santa Fe College Little School fee assessments currently do not cover the full cost of the services provided by these exceptional programs.

Weekly Fee (Full Week: Mon-Fri 7:30 a.m. - 3:30 p.m.)

Additional Fees

The office handling the student record request will provide the requestor the fee to be assessed for photocopies of the requested record(s). The requestor must pay the fee to the Cashiers and provide proof of payment for completion of the record request.

Student Record(s) Copy Fee

• $.10 per one‐sided copy B/W impression
• $.15 per two‐sided copy B/W impression

Absent fees approved for specific facilities, use of college facilities is approved pursuant to College Rule 6.4, Use of College Facilities. Fees are outlined in College Procedure 6.4, Use of College Facilities. A $50 non-refundable deposit is due at the time of reservation for use of college facilities. Balances are due 10 days prior to the event, or the reservation will be cancelled. The president is authorized to modify or waive fees for specific events or users when college purposes are advanced. In the event a fee waiver or modification is granted, a statement of justification is filed with the approved application.

There is no charge for use of college facilities by students, student organizations, or college employees (Priorities I and II) for college business. For more information regarding reservation requests, special facilities, and other references, see the Use of Facilities webpage.

Northwest Campus Facilities Rental Rates

For all events held outside regular college business hours.

Rental Fees for Private Events

The SF Teaching Zoo is available for private event rental from 9:00 a.m. to 3:00 p.m. Rentals must be requested a minimum of four (4) months prior to the event. Additional fees as specified in the Use of College Facilities Fee Schedule apply (e.g., additional tables/chairs, set-up staff, security staff, custodial staff, etc.). Nonprofit organizations and Teaching Zoo Members receive 10% off rental rates.

Weekday (Monday-Friday)

• $1000 for up to 100 guests
• $5 per person for each additional guest

Weekend (Saturday-Sunday)

• $1600 for up to 100 guests
• $5 per person for each additional guest

Zoo Facility Rentals

• Field in front of zoo: $50/hour + $6 zoo admission per person (if entering the zoo)
• Brown classroom (Capacity 60): $50/hour + 6 zoo admission per person
• Amphitheater classroom (Capacity 40): $35/hour + $6 zoo admission perperson
• Pavilion overlooking Florida Aviary (Capacity 50): $100/hour + $6 zoo admission perperson
• Playground (Capacity 40): $50/hour + $6 zoo admission per person

Zoo Facility rentals must be requested a minimum of one (1) month prior to the event. Minimum rental time is two (2) hours. Available between 9 a.m. - 3 p.m. Nonprofit organizations and Teaching Zoo Members receive 10% off Zoo rental rates. Additional fees as specified in Use of College Facilities Fees apply as needed (tables/chairs, staff, etc.) Rental fees are taxed at the current sales tax rate.

FAH Ground Floor Lobby and FAH Multipurpose Room Events

Labor and equipment costs per event will be determined by the college based on the needs and nature of the event.

FAH Mainstage and Lyceum Performance Events

Each audience event must employ, at minimum, a Technical Supervisor, and an Usher Supervisor. In addition, FAH staff must operate specialized audio, video, lighting, and stage equipment and rigging. Additional labor and equipment will be determined by the Santa Fe College Theatre Manager and Technical Director, based on the needs and nature of the event. These charges are in addition to the rental fee.

Rental Agreements

All event documents must be signed and returned with deposit no later than six (6) months prior to the event for FAH Mainstage, all three FAH Spaces, or Lyceum rental and 2 weeks prior to the event for FAH Lobby or FAH Multi‐Purpose room rental, or college reserves the right to cancel the event. Renters must submit deposit, proof of insurance, proof of tax‐exempt status, and all event documents.

* In some special circumstances, the president or his designee is authorized to modify or waive fees for specific events or users when college purposes are advanced. In the event a fee waiver or modification is granted, a statement of justification is filed with the approved application.

Deposit

A deposit is required at the time the event documents are signed and returned. The deposit is equal to the estimated cost of facility use. Rental deposits can be made with check, VISA, MasterCard, Discover Card or American Express. Cash payments cannot be accepted.

Insurance

The Florida College System Risk Management Consortium (FCSRMC) provides liability coverage for non‐ college‐sponsored individuals, groups, agencies, and organizations renting college facilities that do not carry liability insurance. The fee for this coverage will be charged to the renter and is in addition to the rental fee. If private insurance is available, a certificate of liability insurance naming the college as an additional insured in the amount of $1,000,000 is required. In the event the renter does not carry liability insurance, participation in the FCSRMC is mandatory.

Alcohol

Generally, alcohol is not permitted on Santa Fe College premises. For specific events in the Fine Arts Hall permission may be requested to distribute alcoholic beverages. The President of the College is authorized to grant approval and may do so with certain restrictions and conditions. Any person or agency with authorization to distribute alcohol must provide the college with alcohol liability insurance coverage. The renter shall assume all responsibility for compliance with any applicable State of Florida Division of Alcoholic Beverages and Tobacco licensing requirements.

Catering

While you are free to use the caterer of choice, beverages must be purchased in accordance with the college's agreement with Pepsi. If a caterer is providing the beverages, they must make purchases through the local Pepsi bottler using the college's contracted rates unless the caterer has its own existing agreement with Pepsi, in which case they can use their existing agreement. If you are providing beverages without using a caterer, then you must honor the college's agreement and make Pepsi purchases in accordance with beverage exclusivity. For current pricing and ordering information, please visit the Beverage Exclusivity webpage.

Marketing Review

Santa Fe College reserves the right to review all publicity materials for events scheduled in the Jackson N. Sasser Fine Arts Hall or the Lyceum before their release to the public.

Ticketing

• All ticketing is managed by the Santa Fe College Box Office.
• Ticket prices will be inclusive of sales tax, if applicable.
• A Vendor Fee is assessed for every ticket sold.
• For ticket sales through the website, a per-ticket fee (added to the event price) will be assessed based on the ticket price (including a merchant fee charge)
• For ticket sales at the SF Box Office a per-ticket fee will be charged to the event based on the payment type
• No tickets will be issued until Event Documents are executed and deposit is received.

Additional Information

• The collection of donations on site is not permitted.
• The sale of retail merchandise in the Jackson N. Sasser Fine Arts Hall or Lyceum is not permitted.
• The Jackson N. Sasser Fine Arts Hall has no Standing Room sections.
• Renters must execute additional event documents if a change in event specification increases estimated costs more than 10% above the original estimate.
• Applicable sales tax rates apply to ALL services (rent, labor, etc.).