Purchasing Processes

Purchasing information for SF staff and students. Vendors, please see Vendor page.

On This Page

Purchasing Instructions

Amazon Guide

Purchasing Manual

Tutorial Videos

P-Card Information

College Pricing

The following vendors offer pricing contracts for college purchases. (See the full list of state contracts at the State of Florida Term Contracts site.) If you have questions about college pricing, contact the Purchasing Agent.

College Pricing for Business Use

Computers

The college's exclusive vendor for personal computers is Dell. If you wish to order a computer or related accessories for your department, you must first obtain an e-quote from Dell. The e-quote number must be included on your requisition for Purchasing to complete your order.

Lodging

Several local vendors provide lodging and/or conference space services for College events, including Best Western Gateway Grand and Marriott SpringHill Suites. Contact Purchasing for details.

Office Supplies

SF currently has contracts for office supplies with Mister Paper/Office Depot (through the UF Tier One Contract) and Staples. To order office supplies from Mister Paper or Staples, you must be registered at the website with a PO number assigned to your name. Staples and Mister Paper orders may only be placed via the contract website using a PO or P-Card. (Buying at Office Depot stores is not recommended, as you will NOT get the contract price.) Contact Purchasing if you need help getting set up to buy for your department.

Rental Vehicles

The College's contracted vendor is Avis Budget Group. See the Travel page for details and instructions on how to make a reservation.

College Pricing for Personal Use

NOTE: Sales tax will be added to all personal purchases.

Computers

Dell allows SF students and employees to college contract pricing for personal purchases. You must log in and shop via this link in order to receive the discount. To obtain SF's School ID number, contact Purchasing.

Lodging

Best Western Gateway Grand and Marriott SpringHill Suites offer discounts to college employees for personal reservations. Contact Purchasing for details.

Mobile Devices/Service

  • AT&T offers a 17% discount for SF staff and students. Contact Randy Day, 904-616-6012.
  • Sprint offers a 19% discount for SF staff and students. Contact Purchasing for details.
  • Verizon offers reduced rates for SF staff and students. Contact Purchasing for details.

Office Supplies

Office Depot: Office Depot allows contract pricing to SF employees and students for personal purchases. You must apply for a personal store discount card at the Tier One website (takes about 2 weeks to arrive at your home) to receive contract pricing at Office Depot stores.

Staples: Staples also allows College employees to receive contract pricing. Contact Purchasing for the link and code to create your online account. You must use your personal e-mail (do not use an e-mail address that ends with sfcollege.edu), and home address for deliveries.

Rental Vehicles

The college's contracted vendor is Avis Budget Group. SF staff are eligible to receive this contracted rate for personal as well as business rentals. See the Travel page for details and instructions on how to make a reservation.

Helpful Hints

  • Blanket POs - Blanket purchase orders must have ALL authorized users listed on the requisition. Capital items over $199 are not allowed on blanket POs.
  • Capital/Current - Capital Expense funds must be used for any capital items costing more than $199.99 per unit. For items less than $200 per unit, Current Expense funds may be used.
  • Change Orders - Purchasing increases/decreases POs and cancels requisitions or unused POs. If a PO has been used, Accounts Payable must liquidate it.
  • Contracts - All contracts and agreements must be sent to the Purchasing Director for review and signature. Employees are not authorized to sign contracts, terms, or conditions.
  • Local Stores - See the Purchasing Manual for a list of local stores that will accept POs. If you're not sure, or the store isn't on the list, call them and ask BEFORE you put on your requisition.
  • Quotes - Three (3) quotes are required for requisitions over $5000, with some exceptions. 
  • Spherion - All Spherion changes must be done through Purchasing. See the Purchasing Manual for complete Spherion instructions. 

Purchasing Staff Roles

Purchasing Assistant: Heather Domin

  • current expense requisitions under $5000
  • changes to purchase orders under $5000
  • vendor information packets and W-9s
  • credit applications and account forms
  • Amazon and Staples account oversight
  • website issues and updates

Purchasing Agent: Phil Carver

  • current expense requisitions over $5000
  • changes to purchase orders over $5000
  • Spherion, Dell, and copier requisitions
  • capital expense purchases
  • surplus property requests

Purchasing Director: David Shlafer

  • bids and/or purchases over $35,000
  • financial agreements, terms/conditions requiring signatures

Purchasing Forms

These forms are for internal college use only. For accessibility assistance, contact IT.

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