Policy Handbook

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Overview

Santa Fe College's Academy of Science and Technology (Academy) strives to ensure all students have access to a free, authentic, innovative, and individualized education, one that will help them recognize their potential and reach their goals while bridging high school, college, and career paths. The mission of the Academy is to provide all students with the tools needed to be successful in the 21^st century workforce through academic excellence and technical training, and strong partnership with Santa Fe College and local industry leaders. It is the intent of the Academy to assist students in earning their degree and industry certifications while completing their high school graduation requirements, at no cost to the students or families.

The Governing Board of the Santa Fe College Academy of Science and Technology exercises continuing oversight of the Academy's operations. This handbook provides valuable information for the students and their families on the rights, rules and responsibilities of the students who attend the Academy. Laws and rules referenced herein may be amended or information may inadvertently become outdated, so the cited source should be referenced for confirmation. Please consult with the Academy's Administration should there be any questions regarding the contents of this handbook.

The Principal of the Academy is authorized to prepare and keep current a Student and Family Handbook to summarize these policies and otherwise provide guidance and information.

Definitions

Admissions and Enrollment

Purpose: To establish qualifications for student enrollment (§1002.33(10), F.S.)

The Academy currently has an open admissions policy. Any rising 9^th grader or 10^th grader who submits an application prior to the posted application deadline will be considered for admission into the Academy. Rising 10^th graders will be asked to submit an unofficial transcript upon application submission to verify a minimum 3.0 cumulative grade point average and the completion of six (6) high school credits, of which must include one credit in each of math, science, language arts, history, and two other credits.

Per the Charter Application, when the number of applications exceeds the capacity of the School in terms of program, class, grade level, or building, all applicants have an equal chance of being admitted through a random lottery process. Moreover, if the enrollment level drops below the stated number, additional students may be added from the waiting list. Students may be placed on the waiting list throughout the academic year for that school year only. This open admission policy connects directly to the School's mission of providing access and opportunity to workforce development skills and programs for all of its students.

Continuation at the Academy beyond 10^th grade is contingent upon students meeting minimum requirements for participation in the Santa Fe College (SF) High School Dual Enrollment Program, as specified in the Articulation Agreement between the Academy and the College, as may be amended. Admission of a student to the Academy and completion of high school graduation requirements does not guarantee completion of an AA/AS degree or certification.

School Hours

Purpose: To establish school hours and the hours of student supervision on campus. (§1003.31, F.S.; §1001.42(4)(f)2, F.S.)

The Principal will establish the hours for the school day and the bell schedule, which may vary each school year based on operations and the law. Supervision of students by the School is not beyond 30 minutes after school hours and any school function. Students subject to control of school is during a reasonable time before and after the student is on the premises for attendance at school or for authorized participation in a school-sponsored activity, and only when on the premises. The term reasonable time means 30 minutes before or after the activity is scheduled to begin or end, whichever period is longer. A student remaining on campus 30 minutes after school has ended must be involved in supervised activities.

Students are expected to be in class before the tardy bell sounds. Repeated tardiness to school /class may result in disciplinary measures. The School will not accept the following reasons for being tardy:

• Heavy traffic
• Oversleeping
• Returning home for forgotten items
• Non-educational appointments other than medical

When a student is late to class because of being detained by another teacher, the detaining teacher will issue a hall pass to class. Ideally, the retaining teacher must have received prior consent to detain that student from the receiving teacher. If a student is unable to present an admit slip for being tardy to class, the teacher is to admit him/her as an “unexcused tardy” and implement appropriate progressive discipline. If a student is out of class five (5) minutes after the tardy bell without a hall pass, the student is considered skipping. Teachers will refer students to the principal's office on the 3rd tardy. The consequences are based on accumulated tardies in nine (9) week period.

The Principal may establish Check In/Check Out procedures.

Attendance

Purpose: To establish an attendance policy. (§1003.24, F.S.)

Attendance is essential for successful school progress. Regular and punctual attendance is necessary for the student to take full advantage of available educational opportunities. The Academy has established the following attendance policy:

• Students should bring written documentation for all absences and submit to the front office. Written documentation should be submitted to the school within two days of the student's return.
• Excused absences will include the following: sickness, injury, death in the family, or some other insurmountable condition. Up to six (6) absences for illness per semester with a parental or legal guardian note are allowed.
• Documented appointments with health care professionals are excused.
• Documented absence for religious instruction or for religious holidays is excused.
• Participation in an academic class or a school-sponsored activity approved by the principal are excused.
• Court appearances are excused (court documentation is required).

Upon a student's return to school from an excused absence, an appropriate amount of time will be given to the student to make up the work, including semester exams. The student is responsible for pursuing this option with the teacher. No student shall be allowed to make up work missed due to unexcused absences except for semester examinations. These examinations shall be made up within five (5) school days from return at a time designated by the teacher.

Upon a student's return to school from a suspension, the student will be afforded the opportunity to make up the missed work. For each day, the student is suspended, the student will be given one day to complete the missed work. It is the responsibility of the student to request the missed work from each teacher on the first day of the student's return to school. The student may pursue this option during noninstructional time. All students shall be allowed to make up nine (9) weeks and semester examinations. These exams shall be made up within five (5) school days from return at a time designated by the teacher.

Class Size

Purpose: To meet class size requirements for charter schools. (§1002.33(16)(b)(3), F.S.)

Class capacity will be capped at 25 students when possible; however, as needed, the Academy may adhere to the definition of class size for charter schools as outlined in Florida law, allowing for a school average of 25 students per class. Capacity and enrollment caps in SF High School Dual Enrollment classes are set by the College.

Code of Student Conduct

Purpose: To establish a student code of conduct for the School. (§1002.33(9)(s), F.S., §1006.07, F.S.)

The Academy will follow the then current Alachua County Public School Student Code of Conduct as adopted by the Alachua County School Board, while students are taking high school level coursework. Once an Academy student begins coursework through the SF High School Dual Enrollment Program, they will be held to both College Rule 7.23 Student Conduct Code, as may be amended, and the Alachua County School Board's Student Code of Conduct. This policy was established by the Charter Application. Violations to the ACPS's Student Code of Conduct will be handled by the Academy Principal or Principal's designee and may as applicable be reported to the Sponsor. Violation by an Academy student of the College's Student Conduct Code will be reported and handled in accordance with College Rule 7.23.

Smoking and tobacco use are prohibited on Academy's campus and on the College's premises, including in personal vehicles while on College premises with no exception. The possession, sale, transfer, distribution, or use of any form of alcoholic beverage, drugs with abuse potential, hallucinogens, or related items except those specifically prescribed by a licensed physician, is prohibited on campus, including buses and at school-sponsored events activities.

Conflicts of Interest

Purpose: To ensure no Board members have a conflict of interest while serving on the Governing Board for the Academy. (§1002.33(12)(g)(3), F.S.; Chapter 112, Part III, F.S. and College Rule 3.17 Conflict of Interest and Code of Ethics)

Governing Board members and all employees and administrators assigned to the Academy are subject to the College's Rules and Procedures related to conflicts of interest, as well as the applicable provisions of Florida's Code of Ethics for Public Officers and Employees.

Education Records

Purpose: To establish a policy for education records that protects the rights of students and their parents with regard to education records as required by state and federal laws and regulations. (Family Educational Rights and Privacy Act (FERPA); 34 CFR Part 99; §1002.22, F.S.; Rule 6A-1.0955, F.A.C.)

The rights of students and their parents with respect to education records created, maintained, or used by the Academy shall be protected in accordance with the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. s. 1232g, the implementing regulations issued pursuant thereto, and Florida law. In accordance with Section 1002.22, F.S., the Academy will maintain compliance as follows:

1. Students and their parents shall have the right to access their education records, including the right to inspect and review those records. The Academy will comply with a request within a reasonable amount of time, but no more than 30 days after the request has been made.
2. Students and their parents shall have the right to waive their access to their education records in certain circumstances.
3. Students and their parents shall have the right to challenge the content of education records in order to ensure that the records are not inaccurate, misleading, or otherwise a violation of privacy or other rights. Upon request of the parent or eligible student, the Academy will provide an opportunity for amendment of any such information.
4. Students and their parents shall have the right of privacy with respect to such records and reports.
5. Students and their parents shall receive annual written notice of their rights with respect to education records.
6. Parents may specify use of any deviation from their child's legal name through the submission of a form giving parental consent.
7. The transfer of records of students who transfer from the Academy to another school must occur within five (5) school days of receipt of the request for records from the new school or district, or receipt of the identity of the new school and district of enrollment, whichever occurs first. Student records must contain verified reports of serious or recurrent behavior patterns, including substantive and transient threat assessments and intervention services, and psychological evaluations, including therapeutic treatment plans and therapy progress notes created or maintained by district or charter school staff. Non-threats must not be transferred with a student's educational record unless certain conditions are met.
8. A schedule of fees and charges for copies of education records which charges no more than the fees and charges for public records as set forth in Section 119.07, F.S.
9. Personally identifiable information may be disclosed where there is prior written consent of the parent or eligible student, in accordance with the law.
10. Personally identifiable information may be disclosed where prior written consent of the parent or eligible student has been obtained if required, and records of requests and disclosures will be maintained by the Academy.
11. Student records will be maintained in a secure manner to ensure the confidentiality of student records and safeguard records from unauthorized or unintentional access.
12. Personally identifiable information may be disclosed in health and safety emergencies in accordance with the law.
13. Directory information is defined as follows: the student's name, address, telephone number if listed, date and place of birth, participation in officially recognized activities and sports, and dates of attendance.

Students deserve the utmost care and respect when it comes to their personal information and the security of their education records. The Academy will ensure the accuracy of information maintained and will periodically review and eliminate information no longer useful, in the manner prescribed by Section 1001.52(3), F.S.

The Custodian of Education Records for the Academy shall be the Executive Director for Secondary Programs, located at 3000 NW 83^rd St., Gainesville, Florida, Building G, Room 10. The education records will be located in the Academy in G Building and/or maybe stored electronically.

English Language Learners (ELL)

Purpose: To ensure students who meet specific ELL requirements receive accommodations required by law. (Rule 6A-6.0901, F.A.C.)

In accordance with its Charter, the School adopts the District's plan for EEL, unless otherwise agreed between the School and Sponsor. Each student upon acceptance to the School will be evaluated for participation in an ELL program, based on the questions set forth in F.A.C. 6A-6.0902. If one or more of the questions affords a response of “yes”, a further evaluation (a listening/speaking and/or a reading/writing assessment) will be given by a member of the ELL Committee. This ELL Committee will be comprised of a school administrator or designee, plus appropriate teachers with ELL credentials. The parent/guardian may serve on the ELL Committee for his/her child.

Exceptional Student Education (ESE)

Purpose: To ensure the Academy is providing the necessary ESE services in compliance with state and federal laws and regulations. (§1002.33(20), F.S.)

The Sponsor will provide certain administrative and educational services to the Academy. ESE administrative services provided to the Academy will be covered by the administrative fee withheld by the Sponsor as authorized by law and will include training and professional development related to Individualized Education Program (IEP) development, access to any electronic IEP systems or forms, initial evaluation for ESE placement, and other supports and services as agreed to by the Sponsor.

The Academy Principal will be designated as the ESE Administrator for the School. Until such time as the Academy retains an employee who is qualified to act as the ESE Specialist, the Academy will contract with the Sponsor for these services. The School will hold all necessary IEP and 504 meetings to stay in compliance with federal law. Reasonable accommodations designated by the IEP or 504 team will be implemented with fidelity by the School in all high school level coursework. If the School has attempted to provide services to the student but the School has determined that the students' needs are greater than the School can provide, the IEP team will meet with the Sponsor to review and for assistance. A student whose needs cannot be adequately addressed at the School, as determined by the IEP team, will be referred by the School to the Sponsor so that the student can have an appropriate placement. Additional information on the IEP/ESE team and process is provided in the Charter.

General Education Provisions Act (GEPA)

Purpose: To demonstrate the Academy's commitment to nondiscrimination in its educational and workplace environment. (Section 427 of the General Education Provisions Act (GEPA) enacted as part of the Improving America's Schools Act of 1994 (Public Law (P.L.103-382) and College Rule 2.8, to the extent applicable)

The Academy is committed to maintaining a work and educational environment where no member of its community is excluded from participation in, denied the benefits of, or subject to discrimination in any Academy program or activity based on their membership in a protected class.

This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public.

The GEPA statute highlights six types of barriers that can impede equitable access to or participation a program on the basis of gender, race, national origin, color, disability, or age. The Academy does not and will not discriminate against any protected classes.

The process of selecting students for the Academy will comply with the Department of Education's General Provision Act as explained below.

General Strategy: Program identification, recruitment and selection of participants are accomplished through several sources. Staff will direct specific identification, recruitment and selection efforts toward inclusion of all types of students. Referrals will come from many different sources.

Gender: School gender selection will be represented as best possible to mirror the general age specific population.

Race: Race will not be a barrier to School enrollment or participation.

National Origin: National origin will not be a barrier to School enrollment or participation.

Color: Color will not be a barrier to School enrollment or participation.

Disability: Disability will not a barrier to School enrollment or participation. The Academy will work with the Sponsor with regard to disability-related issues for the entirety of the student's high school career; in addition, when students enroll in high school dual enrollment classes, the SF Disabilities Resource Center will also assist in serving students with disabilities.

Age: The School will not use age as a requirement; students must meet grade level requirements.

Governing Board

Purpose: To describe the composition, general duties, and responsibilities of the governing body of the Santa Fe College Academy of Science and Technology. (§1002.33, F.S.; §286.011, F.S.)

The Governing Board of the Academy, formally known as the “Governing Board of the Santa Fe College Academy of Science and Technology,” is composed of the trustees serving on The District Board of Trustees of Santa Fe College, Florida. The chair and vice chair of the Governing Board will mirror that of the Board of Trustees as well.

The Academy's Governing Board is charged with the general oversight of the Academy's operations and given financial and fiduciary responsibilities accordingly. Each Governing Board member shall exercise due care to actively take a role in financial oversight of resources and assets in compliance with state and federal law; comply with financial reporting mandates including annual financial reports and program cost reports; require an annual financial audit; work together with the Sponsor to ensure the financial integrity of the charter school; adopt and monitor the annual budget; discharge the duties of the office pursuant to standards of responsibility as a fiduciary as provided under law; and provide oversight as the ethical, legal and financial stewards of the charter school.

Governing Board members are required to participate in governance training approved by the Department of Education that must include government in the sunshine, conflicts of interest, ethics, and financial responsibility.

The Governing Board Chair, or Vice Chair in the Chair's absence, or Immediate Past Chair in the Vice Chair's absence, is authorized to approve policies and execute documents, contracts, and change orders requiring Governing Board approval during the periods between regularly scheduled meetings of the Governing Board, which actions if delayed until the next regularly scheduled meeting would create operational or financial difficulties for the Academy or one or more students. The Executive Director for Secondary Programs or the Principal shall indicate in writing the reason that a requested document should be executed or approved prior to the next regularly scheduled board meeting. The College President or designee will coordinate this process and will provide this information to the full Governing Board for ratification at the next regularly scheduled board meeting, at which time the Governing Board may take any action that would not adversely affect any third party's rights. Policies adopted by the Governing Board shall be subject to regular and continuous review for relevance, accuracy, and clarity.

Special meetings of the Governing Board can be called by the Chair, by the President when requested by a majority of the Governing Board, or by the majority of the Governing Board itself. Actions at special meetings, including emergency meetings, have the same force and effect as actions at regular meetings.

Notice of meetings and workshops shall follow the requirements of Section 120.525, F.S. Meetings of the Governing Board will be noticed, open, and accessible to the public, and attendees will be provided with an opportunity to receive information and provide public comment regarding the School's operations. A majority of the Governing Board membership shall constitute a quorum. Robert's Rules of Order, Revised shall govern the proceedings of the Board, except that the Chair of the Board should vote and may make or second a motion. Issues to be acted upon by the Governing Board shall be determined by a simple majority of the members present in quorum. In the event of a tie vote on any issue, action on the motion shall be deferred until a majority is attained.

Grants

The Academy will utilize the services of the College's Sponsored Projects Office in conjunction with the services of its Sponsor to maximize the receipt of and use of grant funds. Generally, grants will be made to the Sponsor for use by the Academy.

Homelessness: Florida McKinney-Vento Program Training and Identification

Purpose: To support students experiencing homelessness. (Rule 6A-10.088, F.A.C.)

Students experiencing homelessness will be referred to local social services available through the McKinney-Vento Act. The McKinney-Vento liaison of the Sponsor will support the Academy in the same manner as traditional public schools.

Instructional Days and Hours

Purpose: To ensure the Academy calendar meets the required number of days and minutes required. (§1002.33(9)(m), F.S.; §1011.60(2), F.S., Rule 6A-1.045111, F.A.C. and §1007.271(2), F.S.)

The Academy will meet the requirements for 180 instructional days and 300 instructional hours in its high school courses.

The Academy will generally follow the ACPS's approved calendar for the academic high school year. A copy of the Academy's School Calendar is available online. Once a student matriculates to the SF High School Dual Enrollment component of the program and is working on college coursework, the college calendar will be followed for completion of those courses. Students participating in dual enrollment courses are held to the college calendar to earn high school and college credit.

Internet Safety Policy

Purpose: To establish an internet safety policy that protects students with regard to all devices owned by or provided by the Academy, or any device (including privately owned) connected to College or School-provided internet. (Rule 6A-1.0957, F.A.C.)

The Academy will ensure technology protection measures are in place to:

1. Filter or block access to material that is not appropriate for students, taking into consideration the subject matter and the age of the students served at the School (the Academy will filter or block access to all information considered obscene, child pornography, or any material deemed harmful to minors, as defined by the Children's Internet Protection Act);
2. Protect the safety and security of students when using email, chat rooms, and other forms of direct electronic communications;
3. Require the use of technology protection measures to prevent hacking or unauthorized access by students to data or information that they should not have access to, and to prohibit other unlawful online activities by students;
4. Prevents access to websites, web or mobile applications, or software that do not protect against the disclosure, use, or dissemination of students' personal information;
5. Prohibits students from accessing social media platforms, except when expressly directed by a teacher for an educational purpose.
6. Prohibit the use of TikTok, and any successor platforms, on all district- or school-owned devices, or on any device (including privately owned) connected to district- or school-provided internet; and
7. Prohibit the use of TikTok, or any successor platforms, to be used to communicate or promote any school district, school, school-sponsored club, extracurricular organization, or athletic team.

Prior to requiring students to use online content, staff must confirm the content is not blocked by the student internet filter. Staff will be provided with a procedure to request that blocked content or social media platforms to be reviewed and unblocked for educational purposes.

The technology protection measures may be disabled only for lawful purposes, including educational research. Only Santa Fe College Information Technology Services Department (SF ITS) or designated parties will be permitted to disable protection technology.

It shall be the responsibility of all members of the Academy's staff to supervise and monitor usage of the online computer network and access to the institution's internet and ensure that the same is in accordance with this policy.

Inventory Control

Purpose: To ensure the safeguarding of Academy fixed assets. (§1002.33(9)(j)(1)(e), F.S.; College Rule 5.7 and Procedure 5.7P)

The Academy will follow College Rule 5.7 and Procedure 5.7P, as may be amended, regarding the inventory and control of personal property owned by the Academy or the College. The inventory control process is a collaborative process led by the College's Inventory Manager utilizing the support of College personnel to track fixed assets.

Mandatory Reporting of Child Abuse, Abandonment and Neglect

Purpose: To promote the safety and well-being of minors associated with Academy and emphasize the legal requirements for mandatory timely reporting of known or suspected child abuse, abandonment, or neglect. (§§39.01, 39.205 and 39.201, F.S.; College Rule 2.16 and Procedure 2.16P)

The Academy will follow applicable Florida law and the College's Rules and Procedures regarding mandatory reporting of child abuse, abandonment, and neglect.

How to report incidents of child abuse, abandonment or neglect:

1. All instances of known or suspected child abuse, abandonment or neglect must be reported to the Florida Department of Children and Families (DCF). Notification must be made by calling or faxing or reporting online to the Florida DCF Abuse Hotline.
   
   Telephone: 1-800-96-ABUSE (1-800-962-2873)
   Fax: 1-800-914-0004
   Web report: https://reportabuse.myflfamilies.com/s/
2. Notify the Santa Fe College Police Department (call 352-395-5519 for non-emergencies) and the Civil Rights Compliance Officer and Title IX Coordinator (call 352-395-5950 or email civilrights.compliance@sfcollege.edu) of any incidents reported to DCF so that an internal Incident Report can be completed. Call 911 or contact the Santa Fe College Police Department at 352-395-5555 if immediate assistance is needed to deal with the matter at hand.

Medication at School

Purpose: To establish a policy regarding the administration of prescription medication at School (§1006.062, F.S.)

The Academy will generally follow the policy of the Sponsor regarding use of medications at school. For purposes of this policy, “medication” shall include all medicines including those prescribed by a physician and any nonprescribed (over-the-counter) drugs, or preparations.

If a student needs medication while at school the student's parent/guardian must bring to the Principal the medication in its original container from the pharmacy labeled with the date, student's name, name of the medication and times the medication should be given. A signed parent letter accompanying the medication must be given which grants to the Principal or the Principal's designee permission to assist in the administration of such medication and which explains the necessity for the medication to be provided during the school day, including any occasion when the student is away from school property on official school business. Students may not carry or take medications themselves at school, except by physician request such as an inhaler for asthma. When the medication is not in use, it shall be stored in its original container in a secure fashion under lock and key in a location designated by the school principal. Parents may administer medication or treatment to student at school. The Principal or the Principal's designee shall assist the student in the administration of the medication that must be taken during the school day. There shall be no liability for civil damages as a result of the administration of the medication when the person administering the medication acts as an ordinarily reasonably prudent person would have acted under the same or similar circumstances.

Mental Health Assistance Program

Purpose: (§1006.041, F.S.)

The Academy elects to be included in Sponsor's mental health assistance program and will not submit a plan independently from the Alachua County School District.

Objections to the Governing Board's policy or decision

Purpose: To establish a process in which parents and students can object to the Governing Board's policy or decision

Parents and students should present in writing to the Academy Principal any objections to a Governing Board policy or decision, administrative procedure, or practice at the Academy. The written objection should clearly identify the existing policy, procedure, or practice, and explain the basis for the objection, including any adverse impact to students. If the Principal is not able to resolve the situation at the lowest possible level, the Executive Director for Secondary Programs should be notified to assist. If the Executive Director for Secondary Programs is unable to resolve the situation, the College President should be notified to assist. In the event the complainant remains unsatisfied, the item may be placed on the next Governing Board meeting agenda for discussion, and the complainant will be invited to attend.

The Governing Board will have a regular agenda item to allow parents and students to present issues at each board meeting; this item will be heard prior to the Governing Board taking action on agenda items to give parents and students the opportunity to be heard on items coming before the Governing Board for action.

Online Educational Services

Purpose: To provide for review and approval of any online educational service that students or their parents are required to use or access through the internet as part of a school activity or function. (Rule 6A-1.0955, F.A.C.)

1. In order to protect a student's personally identifying information (PII) from potential misuse and in order to protect students from data mining or targeting for marketing or other commercial purposes, the Academy will:
   1. Review any online educational service's terms of service and privacy policy to ensure compliance with state and federal privacy laws, including FERPA and its implementing regulations, the Children's Online Privacy Protection Act (COPPA), 15 U.S.C. ss. 6501-6506, and Section 1002.22, F.S.;
   2. Designate a person or persons responsible for the review and approval of online educational services that will be required for students to use and the procedure for seeking such approval;
   3. Provide procedures for notifying parents and eligible students if student PII will be collected by the online educational service;
   4. Where student PII will be collected by the online educational service, provide procedures for notifying parents and eligible students of information that will be collected, how it will be used, when and how it will be destroyed, and the terms of re-disclosure, if any; and
   5. Explicitly prohibit using any online educational service that will share or sell a student's PII for commercial purposes without providing parents a means to either consent or disapprove. This disclosure prohibition does not prevent the purchase, merger, or other type of acquisition of a third party provider or online educational service by another entity, provided that the successor entity continues to be subject to the provisions of this rule with respect to previously acquired PII.
2. For any online educational service that a student is required to use, the Academy will provide notice on its website of the PII information that may be collected, how it will be used, when it will be destroyed and the terms of re-disclosure. This notice must include a link to the online educational service's terms of service and privacy policy, if publicly available.

Parent Liaison

Purpose: To appoint a representative as required by law. (§1002.33(9)(p)(2), F.S.)

The Governing Board has appointed the Executive Director for Secondary Programs to be the Parent Liaison. The Parent Liaison is available to facilitate parental involvement, provide access to information, assist parents and others with questions and concerns, and resolve disputes. The contact information for the Parent Liaison is: Jen Homard, Ed.D., 352-395-4444, jen.homard@sfcollege.edu

Placement and Promotion

Purpose: To establish policies surrounding grade level promotion, retention, and course placement

The Academy will follow the Alachua County Student Progression Plan as set forth in the Charter and the Charter Application.

Procurement and Contract Authority for Purchases

Purpose: To establish procurement procedures and policies for the Academy and provide for delegation of contract authority.

The Academy will follow Santa Fe College's procurement requirements in accordance with Florida Statutes and College Rule 5.2, as may be amended. The College's President and the College's Purchasing Director and other designees authorized by The District Board of Trustees of Santa Fe College, Florida will have full authority to procure goods and services, to sign contracts, issue purchase orders, and take other actions related to purchasing in the same manner for the Academy as for Santa Fe College. Additionally, the Governing Board may authorize its Chair or other designees to sign agreements on behalf of the Academy.

Public Records

Purpose: To comply with Florida's Government in the Sunshine and Public Records law. (§1002.33(16)(b)(2), F.S.; Chp. 119, F.S.)

In accordance with Section 119.12, F.S., the Custodian of Public Records for the Academy is the Executive Director for Secondary Programs who address is 3000 NW 83^rd St., Building G, Gainesville, Florida 32606. A public record request made be made directly to Academy or via email to general.counsel@sfcollege.edu. The Academy follows College Rule 5.11 and Procedure 5.11P and Florida law regarding public record requests and public record retention and destruction.

Reading Allocation

Purpose: To designate specific funds to reading instruction. (§1002.33(7), F.S., and §1008.23(a), F.S.)

The Academy understands the requirement to utilize its proportionate share of the research-based reading allocation in accordance with Florida law. The Academy is committed to utilizing high quality supplemental materials.

Restrooms/Bathrooms

Purpose: To establish a policy regarding restrooms/bathrooms at the Academy. (§553.865 F.S., Rule 6A-10.086, F.A.C.)

The Academy will provide a restroom designated for exclusive use by females and a restroom designated for exclusive use by males or will provide a unisex restroom. The Academy does not currently have locker rooms or dressing rooms but will fully comply with the law if they acquire them.

A person may only enter a restroom designated for the opposite sex under the following circumstances:

1. To accompany a person of the opposite sex for the purpose of assisting or chaperoning a child under the age of 12, an elderly person as defined in s. 825.101, or a person with a disability as defined in s. 760.22 or a developmental disability as defined in s. 393.063;
2. For law enforcement or governmental regulatory purposes;
3. For the purpose of rendering emergency medical assistance or to intervene in any other emergency situation where the health or safety of another person is at risk;
4. For custodial, maintenance, or inspection purposes, provided that the restroom is not in use; or
5. If the appropriate designated restroom is out of order or under repair and the restroom designated for the opposite sex contains no person of the opposite sex.

A student who willfully enters, for a purpose other than one of those in (a) through (e) above, a restroom designated for the opposite sex at the Academy must depart when asked to do so by any instructional personnel as described in s. 1012.01(2), administrative personnel as described in s. 1012.01(3), or a safe-school officer as described in s. 1006.12(1)-(4). Students who violate this policy are subject to disciplinary actions in accordance with the ACPS's Student Code of Conduct.

Instructional personnel or administrative personnel who willfully enter, for a purpose other than one of those in (a) through (e) above, a restroom designated for the opposite sex on the premises of the educational institution and refuse to depart when asked to do so by any instructional personnel as described in s. 1012.01(2), administrative personnel as described in s. 1012.01(3), or a safe-school officer as described in s. 1006.12(1)-(4), commit a violation of the Principles of Professional Conduct for the Education Profession and are subject to discipline pursuant to s. 1012.795.

School Safety, Including the Jessica Lunsford Act

Purpose: To ensure the school is a safe learning environment for all students and provide for progressive discipline for employees who knowingly violate school safety requirements. (§1006.12, F.S.; §1006.07, F.S.; §1002.33(16)(b), F.S.)

The School Resource Officer (SRO) will be an employee of Santa Fe College and will be a sworn law enforcement officer of the Santa Fe College Police Department (SFPD). By utilizing the resources at the SFPD, there will be a safe-school officer who is present and/or can respond promptly at any time the Academy is in session, even when the assigned SRO is off campus. An officer will be present throughout the school day, as well as 30 minutes both before and after school hours. The SFPD has dedicated 24/7 non-emergency and emergency dispatch phone numbers on campus and the County 911 system is also always available.

Schoolwide active assailant drills will be completed in accordance with Florida Statutes, in addition to other required drills including fire and tornado. All staff will complete required training. The Academy will adopt an active assailant response plan that will be submitted to the Sponsor's school safety specialist prior to the start of each school year. The College and its SFPD will utilize the state-approved Emergency Management Plan (EMP) which addresses all identified hazards including active assailant.

The Academy will follow the College's longstanding Behavioral Intervention Team model already in place. The Academy's threat management team, referred to as the Academy's Behavioral Intervention (BIT) Team, will comply with 1006.07(7), F.S., as may be amended. The BIT Team will include the Executive Director, the Principal, the SRO, and a Guidance Counselor or Licensed Mental Health Counselor. The team will typically meet monthly at a minimum to review any known threats and will function holistically to provide care and concern and support service referrals and threat management, with emergency meetings scheduled as needed. The Academy's BIT Team may report to and seek assistance from the Santa Fe College Behavioral Intervention Team at any time and for any reason, not limited to a matter of concern or potential threat.

All incidents related to school safety and Level 1 or Level 2 discipline, as defined in the ACPS's Student Code of Conduct, will be reported to the Sponsor's Superintendent's Office in a timely manner. As the Academy is on College property, any known threats will also be reported to the Santa Fe College Behavioral Intervention Team and the SFPD, as well as to the College President or designee, if appropriate.

The Academy will utilize specific state-approved programs to satisfy Alyssa's Alert and reunification requirements.

The Academy will comply with the Jessica Lunsford Act, whereby noninstructional School employees and contractual personnel who are permitted access to the Academy when students are present or who will have direct contact with students must complete the Level 2 background screening (fingerprinting). For this purpose, contractual personnel shall include any vendor, individual, or entity under contract with the School, the College, or ACPS. If it is found that a person who is an employee or who is a contractual personnel does not meet the background screening requirements, the person shall be immediately asked to leave the Academy campus, suspended from working in that capacity, and shall remain suspended until final resolution including any appeals.

School Personnel, Discipline Policy

Purpose: To establish a progressive discipline policy. (§1002.33(12), F.S.)

The Academy hereby adopts a “progressive discipline policy” for addressing any instructional personnel and any administrative personnel who knowingly violate school safety requirements as follows:

Discipline should be corrective and progressive in nature. In general, the sequence of discipline is as follows:

1. Counseling
2. Written reprimand
3. Three-day suspension without pay
4. Five-day suspension without pay
5. Termination

A counseling memo should be written as confirmation of the verbal counseling regarding performance concerns and is normally issued when an employee's performance needs improvement. A written reprimand is normally issued after an employee has failed to respond to counseling for the same type of offense (in this case, a knowing violation of school safety requirements). All disciplinary documents must include the supervisor's and employee's signatures acknowledging receipt of the document. All disciplinary documents should be forwarded to Human Resources to be placed in the employee's personnel file. In the event that a safety violation is deemed to be egregious, the Academy Principal reserves the right to contact Human Resources and recommend immediate termination of the employee for placing students' and/or employees' lives in danger.

School-Sponsored Events and Activities

Purpose: To ensure all school-sponsored activities have safeguards in place to ensure the health, safety, and welfare of students. (§1001.43(3), F.S.)

The Academy will ensure all school-sponsored events and activities ensure the health, safety, and welfare of students, are consistent with the parental bill of rights, protect privacy of educational records, and provide parental notification. A permission form for all school-sponsored events will be submitted that describe the nature of the event or activity, the date and time of the event or activity, specific location and type of sponsors/guests at the event or activity; and method of student supervision provided and the anticipated number of chaperones. The Academy's Principal is responsible for ensuring each student participating in the school-sponsored event or activity has submitted a signed permission slip.

If a student seeks to participate in student travel as part of a SF High School Dual Enrollment course or College event or activity, the student will follow the process, including submission of required documentation, as required by the College.

Segregation of Financial Duties

Purpose: To ensure the Academy uses financial best practices, maintains internal controls, and safeguards assets (1002.33(9)(j), F.S.)

The Academy will follow the same Rules and Procedures outlined in Santa Fe College's Rules regarding internal controls and safeguarding assets, specifically College Rule 5.4 Control of Funds and Procedure 5.4P Receipt, Deposit, and Disbursement of Funds and Rule 2.12 Prohibition Against Fraudulent, Dishonest or Improper Acts, as applicable and as may be amended. Finance Software utilized by the College will be used to house all financial transaction data for the Academy. Academy financial data will be segregated by its own unique department numbers and tracked separately from Santa Fe College funds.

Title IX and Nondiscrimination Policy

Purpose: To establish protocol for reporting discrimination and harassment, including discrimination based on sex (§1000.05, F.S.; Title IX of the Education Amendment Act of 1972; applicable College Rules)

The Academy does not discriminate against any person based on race, color, national origin, sex, disability, religion, marital status, or any other protected classes. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment at the Academy, and the general public.

Title IX protects people from discrimination based on sex in education programs or activities that receive federal financial assistance. Sex-based discrimination can include sexual assault, relationship abuse, stalking, sexual harassment, and bullying or cyber-bullying involving sexual misconduct. Any person may report sexual harassment, regardless of whether the reporting person is the alleged victim of the conduct.

Reports can initially be made in person, by telephone, by mail, or by e-mail to any employee working at the Academy or the College. Any employee receiving a report must bring the report to the attention of the Principal immediately. The Principal shall immediately notify the College's Civil Rights Compliance Officer and Title IX Coordinator and the ACPS's Compliance Officer, who may assist the Academy in any investigations and processes. After a report of sexual harassment has been made, the School and/or Title IX Coordinator will reach out to the individual affected by the alleged misconduct, provide supportive measures, and discuss the formal complaint process if the behavior meets the Title IX definition of sexual harassment. The Academy will generally follow the protocols for anti-harassment and Title IX incidents established by the Sponsor. However, when a report involves an employee at the Academy and/or finding that the Respondent is or was a College employee, the processes set forth in College Rule 2.8/2.8P will be followed, as may be amended.

Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, may be directed to:

Civil Rights Compliance Officer and Title IX Coordinator
3000 NW 83rd Street, R-Annex, Room 113, Gainesville, Florida 32606
352-395-5950
Civilrights.compliance@sfcollege.edu

Transportation

Purpose: To ensure transportation is not a barrier. (§1002.33(20)(c) F.S.)

Families will be responsible for transportation to and from the Academy. However, all students will have access to the local Regional Transit System (RTS) bus system for free with their school ID card, which has coverage throughout most of Alachua County.

Use of Personal Wireless Communication Devices

Purpose: To implement a policy on limitations of wireless communication devices during the school day for the purpose of strengthen student focus and minimizing distractions. (§1006.07, F.S.)

A student may be in possession of a Wireless Communications Device (WCD) while the student is on School campus or attending a School function. Students may use a WCD:

1. Before the warning bell;
2. After the final dismissal; and
3. At school-sponsored functions provided the use does not interfere with the functions and student follows the directives of the Academy Administration.

Students are prohibited from using a WCD, and keeping them on their person, during instructional time, except when explicitly authorized for use by an Academy teacher solely for educational purposes. At all other times during school hours, students must have WCDs powered completely off (not just placed into vibrate or silent mode) and stored out of sight. Students shall not use the telephone functionality of any WCD during the school day without an Academy teacher or Administrator permission.

On the first offense of finding the student in violation of this policy, the student will receive a warning. On the second offence, there will be teacher-parent contact. On the third offence, the student may be subject to disciplinary action and a referral. A student may lose the privilege to bring the device to school for a designated length of time. A WCD may be confiscated by Administrator and may not be released or returned if the incident involves potentially illegal activity; in which case the device may be turned over to law enforcement. Use of a Wireless Communications Device includes the possibility of the imposition of disciplinary action by the School or criminal penalties if the device is used in a criminal act.

The Principal and the Executive Director for Secondary Programs are authorized to waive the prohibited uses of WCD on a case-by-case basis for reasons such as, but not limited to, medical necessity or emergency circumstances. In the event any portion of this Use of Personal Wireless Communication Devices policy conflicts with the ACPS Student Code of Conduct, this policy will prevail.

Students are responsible for the care and security of their WCDs and other electronic devices. Students should record the device's serial number and tracking software is recommended.

Weapons

Purpose: To prohibit the unauthorized possession of firearms and other weapons (1006.07, F.S)

No person, other than a law enforcement officer or other person authorized by Florida law shall exhibit or possess any firearm, electric weapon or device, destructive device, explosive, dangerous chemical, or other weapon, including a razor blade or box cutter, at the Academy. Any person who violates this policy may be immediately removed from the premises, prohibited from returning, and/or referred for prosecution by authorities for any crime under local, state, or federal law.

Honorary Diploma/In Memoriam Certificate

An Honorary Diploma or In Memoriam Certificate may be awarded posthumously to honor and recognize the academic work completed by an Academy student where there was a case of unfortunate circumstances of severe disability or death of a student prior to graduation.

To be eligible for an Honorary Diploma, the student must have met all of the following requirements at the time of their passing (1) been currently enrolled at Santa Fe College Academy of Science and Technology; (2) been a high school senior in good standing; and (3) meet the requirements of graduation at the time of the severe disability or death.

An In Memoriam Certificate is a type of recognition given to a student who has passed away prior to completing requirements of graduation. To be eligible for an In Memoriam Certificate, the student must have met all of the following requirements at the time of their passing: (1) been currently enrolled at Santa Fe College Academy of Science and Technology; (2) had a minimum 2.0 GPA; and (3) must have completed less than the total credit required for graduation.

The process to be considered for an Honorary Degree or In Memoriam Certificate may be initiated by a member of the student's family or a Santa Fe College employee.

1. Requests initiated by the family:
   1. The family member will submit the Posthumous Recognition Request form and supporting documentation to the Academy's front office, such as a funeral program or obituary.
   2. Academy Administration will verify the student's passing, or confirm circumstances of severe disability, and will forward the request to the Principal.
2. Requests initiated by a Santa Fe College employee:
   1. A Santa Fe College employee initiating a request must submit the request to the Executive Director of Secondary Programs.
   2. The Executive Director of Secondary Programs or designee will then contact the student's family to verify the student's passing or confirm severe disability and ensure they approve of the recognition. If student's family approves of the recognition, the request will forward the request to the Principal.

Once the request is approved by the Principal, the Academy will:

1. Add a comment to the student's transcript or record indicating the applicable: “Honorary Diploma” or “In Memoriam Certificate.”
2. For Honorary Diploma, print a standard diploma. The diploma will include an “Honorary” notation. The date printed on the diploma will reflect the current academic year in which the posthumous recognition is approved.

The Principal or designee will coordinate with the family to determine the most appropriate way to deliver the recognition (e.g., mail, in person or during the commencement ceremony). The following steps will apply if the family prefers a mention during a commencement ceremony:

1. The Principal or designee will confirm the number of family members attending the ceremony, will secure the necessary tickets, and reserve seats.
2. The diploma/certificate will be printed to be presented to the family during the ceremony.
3. If possible, the name of the student will be included in the commencement program.

Addendum for Purposes of the Charter Schools Program Grant

The following policies shall be in place for the duration of the Charter Schools Program Grant.

Section 1: Enrollment & Admissions Policy

1. Lottery. If the number of applications exceeds the capacity of the program, class, grade level, or building, the School shall conduct a random selection process.
   1. Enrollment Preferences. The School shall give enrollment preference as follows in accordance with 1002.33(10)(d), F.S.:
      1. Students who are siblings of a student enrolled in the School;
      2. Students who are the children of the founding Governing Board members;
      3. Students who are children of an employee of the School;

Section 2: Inventory Control Policy

1. Full Inventory. The School shall conduct a full inventory of all property purchased using Grant Funds twice yearly.
2. Purchased Property. The School shall implement the following guidelines for property purchased using Grant Funds:
   1. Labeling. The School shall log and label all purchased property upon receipt.
   2. Categories. The School shall maintain individual property records for purchased property, including the following information: item number, item description, funding source, acquisition date, cost, location (including room number), condition, and disposition date.
   3. Object Codes. College internally utilizes 700 series General Ledger Codes with the following information: Property of the School Board of Alachua County, SF Academy of Science and Technology; inventory item identification or serial number; and indication that the purchased property was purchased with Grant Funds. Reports will be cross-walked to align with state reporting as needed (e.g. use of 600 Object Codes).

Section 3: Procurement Policy

1. Micro Purchases. In accordance with 2 CFR, Sections 200.319 and 200.320, purchases under $10,000 may be made without soliciting competitive price or rate quotations if the School considers the price to be reasonable based on research, experience, purchase history or other information and documents its files accordingly.
2. Simplified Acquisition. Subject to the allowances and exceptions provided in 2 CFR, Sections 200.319 and 200.320, the School shall solicit at least three written quotations for purchases of $10,000 to $65,000.
3. Major Acquisition. Subject to the allowances and exceptions provided in 2 CFR, Sections 200.319 and 200.320, the School shall solicit competitive proposals for purchases over $65,000.
4. Justification. The School shall require written justification for any sole-source procurements to be maintained in the procurement files.

Section 4: Conflict of Interest Policy

1. Contract Administration. No Governing Board member, employee, or agent of the School shall participate in the selection, award, or administration of any contract supported by federal funds if:
   1. The decision is likely to benefit that person or his or her immediate family member;
   2. The person is a public official or has a family or business relationship with the grantee; and
   3. If a real or apparent conflict of interest exists.
2. Business Relationships. No Governing Board member, employee, or immediate family members acting in a private capacity shall rent, lease, or sell any realty, goods, or services to the School, unless the business is procured through competitive bidding.
   1. Disclosure and recusal by conflicted individuals shall apply during the Governing Board's deliberations on such bids.
   2. A conflicted company shall not be prohibited from competitive bidding.
3. Solicitations. No Governing Board member, employee, or immediate family members shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the official action or judgment of the recipient would be influenced thereby.

Section 5: Segregation of Financial Duties

Division of Duties. The School shall segregate key financial duties and responsibilities among different individuals to reduce the risk of error, misuse, or fraud.

1. Assistant Comptroller: The Assistant Comptroller shall perform the following duties:
   1. Inputs and maintains the grant budget as awarded within Santa Fe College's accounting system
   2. Maintains the financial records for the grant
   3. Prepares any interim and final required financial reports
2. Restricted Funds Manager: The Restricted Funds Manager shall perform the following duties:
   Maintains compliance with cash management regulations by monitoring grant expenditures and creating cash draws on a reimbursement basis.
3. Purchasing Director: The Purchasing Director shall perform the following duties:
   Utilize the grant budget to approve requisitions allowing for a Purchase Order to encumber the funds needed.
4. Accounts Payable Accountant: The Accounts Payable Accountant shall perform the following duties:
   Process all vendor payments and expense reimbursements upon receipt of confirmation that the item has been delivered and is in satisfactory condition or the services have been provided satisfactorily. Vendor payments are made weekly and require dual authority to release funds.
5. Human Resources Director: Human Resources (“HR”), under the leadership of the HR Director shall perform the following duties:
   1. Grant Positions (if allowable) follow Santa Fe College standard HR processes.
   2. New positions are created with presidential authority and compensation is determined using Santa Fe College salary procedures.
   3. Employee's compensation and account information is entered into the HR Payroll system by Human Resources staff.
6. Payroll Manager: The Payroll Manager shall perform the following duties:
   Payroll manager insures the appropriate reviews are conducted and that payroll figures are accurate prior to running payroll on the 15^th and last day of each month.
7. Comptroller: The Comptroller provides oversight of all financial areas specified above.