2022 State Data Submissions Calendar
Admissions Database (ADB)
Student Database (SDB)
Personnel Database (PDB)
Facilities – Fixed Capital Outlay Database- (FCODB)
Integrated Database (IDB) is self-generated from Facilities, Student and Personnel
Annual Salary and Fringe Benefits
January 7, 2022
Open date. Submission window opens for fall end-of-term (2E) and spring beginning (3B). Begin submissions period for fall (2E) submission for the SDB, IDB, ADB, FCO data.
February 4, 2022
Load Date for the fall end-of-term (2E) and spring beginning (3B) SDB, IDB, ADB, PDB and FCO databases. This data is used to input FTE-2 estimates. All data needs to be submitted and all edits cleared by this date.
February 7, 2022
If data has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
March 11, 2022
Close Date. End of Submission Period for fall end-of-term (2E) and spring beginning (3B). All databases must be loaded. Databases are closed out for the term. All data needs to be submitted and all edits cleared by this date.
March 14, 2022
Certification form due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
March 15, 2022
If certification has not been received, the college’s President is notified with a copy to the Reports Coordinator.
April 1, 2022
Open date. Submission period begins for spring end-of-term (3E). All databases ADB, SDB, FCO, PDB, and IDB.
May 6, 2022
Load Date for spring ending data (3E) SDB, IDB, ADB, PDB and FCO databases. This data is used for input to FTE Enrollment Plan, Capital Outlay FTE Projections, and Fundable Post-Secondary Industry Certifications.
May 9, 2022
If data has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
June 10, 2022
Close Date. End of Submission Period for spring end-of-term (3E). All databases must be loaded and data from any prior term resubmissions must be loaded.
June 13, 2022
Certification form due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
June 14, 2022
If certification has not been received, the college’s President is notified with a copy to the Reports Coordinator.
June 14 – 21, 2022
First data verification period.
If errors are found or grade updates required, student data resubmission will be allowed through written request by the Reports Coordinator (SDB only). If errors are found, resubmission of data will be allowed only with a request signed by the College President (ADB, PDB, ID).
June 22 – 29, 2022
Annual data verification period. Data resubmission allowed only through a request signed by the college’s President. Any data submitted during this period must be recertified..
June 30, 2022
Annual Close. No data resubmission will be accepted.
September 16, 2022
Open date. Submission period begins for Annual Financial Aid (4E) data submission.
October 7, 2022
Load date. Colleges must load data for the Annual Financial Aid (4E) data submission.
October 10, 2022
If data has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
October 21, 2022
Close date. Submission period ends. Annual End-of-Term data.
October 24, 2022
Certification form due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
October 25, 2022
If certification has not been received, the college’s President is notified with a copy to the Reports Coordinator.
October 25, 2022 – November 10, 2022
Data verification period. Data resubmission allowed only through a request signed by the college’s President. Any data resubmitted during this period must be recertified.
November 14, 2022
Annual Close (4E). No data resubmission will be accepted. Resubmit certification form if changes were made in verification period.