2022 State Data Submissions Calendar
Admissions Database (ADB)
Student Database (SDB)
Personnel Database (PDB)
Facilities – Fixed Capital Outlay Database- (FCODB)
Integrated Database (IDB) is self-generated from Facilities, Student and Personnel
Annual Salary and Fringe Benefits
August 5, 2022
Load date. Colleges must load data for 4E (PDB) Salary and Benefits data submission.
August 8, 2022
If data has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
August 12, 2022
Close date. Submission period ends. Annual Salary and Benefits data must be loaded.
August 12, 2022
Open date. Submission period opens for summer end-of-term (1E) and fall beginning-of-term (2B). Begin submissions period for summer end-of-term (1E) for the SDB, IDB, ADB, FCO, and PDB data.
August 15, 2022
Certification form due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
August 16, 2022
If certification form has not been received, the college’s President is notified with a copy to the Reports Coordinator.
August 16, 2022 – August 26, 2022
Data verification period. Data resubmission will be allowed only through a request signed by the college’s President. Any data resubmitted during this period must be recertified.
August 29, 2022
Annual close. No data resubmission will be accepted. Resubmit certification form if changes were made in veriication period.
September 2, 2022
Adult education load/due date for summer end-of-term (1E) and fall beginning-of-term (2B). Adult education data submitted by this date will be used for federal reporting. Continue to complete and correct adult education data through the close date for state reporting (SDB, IDB, FCO, and PDB)
September 6, 2022
Certification form for adult education load date for summer end-of-term (1E) and fall beginning-of-term (2B). Data is due.
September 9, 2022
Load date. All colleges must load data for summer end-of-term (1E) and fall beginning-of-term (2B).
September 12, 2022
If data has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
September 30, 2022
Close date. Submission period ends. Summer end-of-term and fall beginning-of-term data must be loaded. This data is used for input to FTE-1 estimates process. IDB database is closed out for the term.
October 3, 2022
Certification form due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
October 4, 2022
If certification form has not been received, the college’s President is notified with a copy to the Reports Coordinator.
October 14, 2022
Open date. Submission period begins for Annual Personnel Database (APR).
November 4, 2022
Load date. Colleges must load data for Annual Personal Database (APR).
November 7, 2022
If data has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
November 18, 2022
Close date. Submission period ends. Annual Personnel Database (APR) data must be loaded.
November 21, 2022
Certification form due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
November 22, 2022
If certification form has not been received, the college’s President is notified with a copy to the Reports Coordinator.
November 22, 2022 – December 9, 2022
Data verification period. Data resubmission will be allowed only through a request signed by the college’s President. Any data resubmitted during this period must be recertified.
December 12, 2022
Annual close. No data resubmissions will be accepted. Resubmit certification form if changes were made in verifcation period.
January 6, 2023
Open date. Submission period begins for fall end-of term (2E) and Spring beginning-of-term (3B) data (PDB, SDB, FCO, IDB) and fall end-of-term (2E) Personnel DMS Salary data (PDB).
February 3, 2023
Load date. Colleges must load data for fall end-of term (2E) and Spring beginning-of-term (3B) data (PDB, SDB, FCO, IDB) and fall end-of-term (2E) Personnel DMS Salary data (PDB).
February 6, 2023
If data has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
March 10, 2023
Close date. Submission period ends. Fall end-of-term data and spring beginning-of-term data must be loaded. Data from any prior term resubmissions must be loaded. Database is closed out for the term (IDB).
March 13, 2023
Certification form due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
March 14, 2023
If certification form has not been received, the college’s President is notified with a copy to the Reports Coordinator.
March 31, 2023
Open date. Official submission period begins for spring end-of-term (3E). All databases ADB, SDB, FCO, PDB, and IDB.
May 5, 2023
Load date. Colleges must load data for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB. This data is used for unput to Fundable Post-Secondary Industry Certifications (SDB).
May 8, 2023
If data has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
June 9, 2023
Close date. Submission period ends. Spring end-of-term (3E) and data from any prior term resubmissions must be loaded.
June 12, 2023
Certification form is due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
June 13, 2022
If certification form has not been received, the college’s President is notified with a copy to the Reports Coordinator.
June 13, 2022
First data verification period begins for spring end-of-term (3E) SDB. If errors are found or grade updates are required, data resubmission will be allowed through written request by the Reports Coordinator.
June 13 – June 29, 2023
Data verification period. Data resubmission will be allowed only through a request signed by the college’s President. Any data resubmitted during this period must be recertified.
June 20, 2023
First data verification period ends for spring end-of-term (3E) SDB. Data must be loaded and certification form submitted.
June 21 – 29, 2023
Annual data verification period for spring end-of-term (3E) SDB. Data resubmission allowed only through a request signed by the college’s President. Any data submitted during this time period must be recertified.
June 29, 2023
Annual close date for spring end-of-term (3E) SDB. Data verification ends. Any resubmissions must be loaded. This data is used for input to FTE enrollment Plan and Capital Outlay FTE Projections.
June 30, 2023
Annual close. No data resubmission will be accepted. Resubmit certification form if changes were made in verifcation period. All databases ADB, SDB, FCO, PDB, and IDB.
July 7, 2023
Open date. Submission period begins for Annual Salary and Fringe Benefits (4E) data (PDB).
August 11, 2023
Load date. Colleges must load data for Annual Salary and Fringe Benefits (4E) PDB.
August 14, 2023
If data has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
August 18, 2023
Close date. Submission period ends. Annual Salary and Benefits (4E) data must be loaded.
August 21, 2023
Certification form is due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
August 22, 2023
If certification form has not been received, the college’s President is notified with a copy to the Reports Coordinator.
August 22, 2023- September 1, 2023
Data verification period. Data resubmission will be allowed only through a request signed by the college’s President. Any data resubmitted during this period must be recertified.
September 5, 2023
Annual close. No data resubmission will be accepted. Resubmit certification form if changes were made in verification process.
September 15, 2023
Open date. Submission period begins for Annual (4E) Financial Aid (SDB).
October 6, 2023
Load date. Colleges must load data for Annual (4E) Financial Aid (SDB).
October 9, 2023
If data has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
October 27, 2023
Close date. Submission period ends. Annual end-of-term data must be loaded.
October 30, 2023
Certification form is due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
October 31, 2023
If certification form has not been received, the college’s President is notified with a copy to the Reports Coordinator.
October 31, 2023 – November 9, 2023
Data verification period. Data resubmission will be allowed only through a request signed by the college’s President. Any data resubmitted during this period must be recertified.
November 13, 2023
Annual close. No data resubmission will be accepted. Resubmit certification form if changed were made in verification process.