Student Government Budget Policies and Purchasing Procedures
Student Organizations may spend SG allocated funds and/or request funds from Senate Overflow after reading the SG Budget Policies and Purchasing Procedures manual and successfully completing a related quiz.
The Budget Policies and Purchasing Procedures Quiz must be completed with a score of 80% or greater by at least two officers and one advisor from each organization.
Direct any questions about the policies, procedures or the quiz to the Student Body Treasurer at SgTreasurer@sfcollege.edu or stop by the office located in S-152.
Purchasing Forms
Fund 2 Purchase Request Form *Download first to complete the form
Student Organizations use the Purchase Request form to request food, entertainment, giveaways, or other goods and services in support of their organization's mission. Complete and submit the Purchase Request form to the SG Treasurer at sgtreasurer@sfcollege.edu or to the building S lobby front desk at least 15 business days prior to when items are needed.
A request for services must be submitted at least 20 business days prior to when services are needed.
Fund 2 Imprinted Item Request Form *Download first to complete the form
Student Organizations use the Imprinted Item Request Form to request imprinted items such as, t-shirts, lanyards, magnets, mugs, stickers, etc. These items are printed with the name of the organization and graphics supplied by the club. The form must be submitted to the SG Treasurer at sgtreasurer@sfcollege.edu or to the building S lobby front desk at least 30 business days prior to when the item is needed.
Imprinted Item Checklist:
- Complete and submit PR form to SG Treasurer for initial approval and confirm club budget (quantity, color(s), etc…;
- Once approved, SG Treasurer will submit PR to Business Office;
- Business Office will forward materials to Student Life Marketing to start the design process;
- Marketing will meet with club to discuss the design or design ideas, and work with the vendor on getting items printed;
- Once we receive the items, the club will be notified
Prize Policy & Procedures and Prize Form
The Prize Policy & Procedures, for prizes purchased with Activity and Service (A&S) Fees, and the Prize Form may be found here. The Prize Form must be completed for all prizes with a value of $25 or greater and for all gift cards, regardless of the value.
Fund 2 Reimbursement Request Form
Request Budget
Santa Fe College students, student organizations, student senators, and branches of Student Government are eligible to request from the senate overflow. Student organizations may request funds from Senate Overflow for a new project or event previously unbudgeted for by the student organization or a new organization that did not receive a budget allocation from Student Government. The Senate Overflow Request form must be submitted to the S-Building lobby front desk at least 30 business days (6 weeks) before funds are needed.
If your club wishes to be funded by Student Government complete the form and submit it to the Student Body Treasurer. For additional information and questions contact the Student Body Treasurer.
Pepsi Contract
SG Budget
Approved Student Government budget for fiscal year 2021-2022
If you have any questions, contact the Student Body Treasurer.