Long-Distance Calling Policy and Call Accounting Practices
Approved: November 16, 2001
Last Reviewed: 02/28/2012
Last Modified: 09/20/2011
Responsible Office: Information Technology Services
College telecommunication devices such as phones and fax machines shall not be used to make personal long-distance calls except with the use of a personal calling card. Offenders will be required to pay $1.00 per call plus $0.10 a minute.
Responsibilities
Individuals are responsible for purchasing personal calling cards, keeping their long-distance account codes private and documenting the business purpose of long-distance calls.
Department administrators are responsible for informing their employees of the long-distance calling policy, authorizing long-distance calling privileges and account codes for their employees, reviewing monthly call accounting reports and notifying Information Technology Services of discrepancies in call accounting reports and suspected misuses of long-distance calling privileges.
Information Technology Services is responsible for issuing account codes, reconciling long- distance bills and for conducting “spot” audits.
Call Accounting Practices
- Account codes are recommended for securing your phone against others making unauthorized long-distance calls. They may also be used to make long-distance calls from any college phone with the calls recorded to your
- Long-distance calling logs should be maintained to provide evidence that calls were made for business
- Long-distance calling privileges must be approved by department
- Long-distance calls are recorded monthly to department call accounting
- Access to call accounting reports is restricted to department administrators and their designees, and to the telecommunications administrator in Information Technology Services.
- Call accounting records are retained for 6 months
History
Effective date: 10/1/2005
Updated: 09/06/2010
Reviewed: 02/28/2012