Study Abroad Proposal Form

The itinerary should include an account of all countries, cities, and major sites you expect to visit. As far as possible, the itinerary should include plans for transportation and accommodation, as well as approximate times and durations for all travel plans. The itinerary should also include phone numbers for accommodations, hosts, partners, and/or tour provider(s), so that SF staff and students can be contacted in case of emergency. If contracting with any travel provider or organization, please include a brief summary and cost estimate submitted by 1-2 additional providers who offer a similar trip but were not selected.

Please provide contact details for the provider you have chosen, including briefly your reasons for choosing this company. In addition, please state the cost per student with this provider, outlining what is included for this amount. If there are additional costs not included, such as airfare, please itemize them and add them to the provider’s cost for a Total Cost to Students.

Please provide a schedule for each class; including how much time will be spent in experiential learning activities. Ordinarily, a 3-credit semester course requires 38 classroom contact hours. In a Study Abroad program, if formal classroom contact hours are less than 38 hours, these hours can be supplemented with excursions and other experiential education activities. Faculty should be aware that these programs are audited at the state level to ensure academic integrity.

The syllabus should contain a course description, a list of general subjects covered, required reading materials, and methods of evaluation. A tentative syllabus is sufficient. Please note if any instruction and evaluation are to be done by a host institution. These files will not be saved.

Briefly describe faculty/program sponsor’s knowledge of the country/region proposed for travel and study, and explain his or her qualification to lead the program. Describe previous courses taught on country/region and previous travel to the country/region. Also indicate arrangements being made for language translation, and identify partners or contacts in the country/region that might be a guest lecturer or otherwise assist the program.

Describe any anticipated security or health risks that students might be exposed to and need to be made aware of in order to make an informed decision about participation and indicate how this information will be communicated to students. (Each Santa Fe student taking part in an overseas trip must have medical insurance that should be included with the cost of the trip. The cost for SF sponsored insurance policy is $30.00 per person.) Describe availability of adequate medical facilities.

Describe the kind of abilities an individual must have in order to participate on the trip so that the DRC office can better attempt to design appropriate accommodations. Your list can include specific distances one must walk, weight one must be able to carry, time one must spend standing up, ability to swim, snorkel, dig, ride a bicycle, etc.

During the Fall semester all faculty leaders will be available to promote their programs at the Study Abroad Fair and will co-lead at least one study abroad orientation session open to all students interested in the program. Both events will be coordinated with the International Education Office. Please describe any other plans for recruiting students.

Please explain how your program aligns with the following learning outcomes for study abroad programs. (Please refer to the International Education rubric and select the level of attainment you expect). Please provide a brief explanation of what assignments and activities you have designed to attain these objectives.

Will the students in this study abroad program develop a research project, reflective journal, eportfolio, or other digital project that will contribute towards credit and completion of the International Studies Certificate program? If so, please explain.

Will the students in this study abroad program develop a project that can be linked to other college-wide initiatives or programs such as R.U.E (Research in Undergraduate Education), Sustainability, Democracy Commitment, Honors Program …etc.

All faculty leaders will co-lead with the staff of the International Education Office two mandatory orientation sessions (Discipline, Health and Safety-1 hour, and Study Abroad Learning Outcomes- 1 hour). Describe additional plans for pre-departure activities, classroom and otherwise.

Studies show that students who are provided with a structured opportunity to process their study abroad experience benefit considerably. All students will be required to attend a mandatory post-trip evaluation session (1 hour) that will be led by the staff of the International Education Office). Please describe your plans for follow-up activities in addition to this meeting.

View an example budget