Quick Reference
Blanket POs - Blanket purchase orders must have ALL authorized users listed on the requisition. Only individuals listed on the PO will be able to use it. Capital items over $199 are not allowed on blanket POs.
Capital/Current - Capital Expense funds must be used for any capital items costing more than $199.99 per unit. For items less than $200 per unit, Current Expense funds may be used.
Change Orders - Purchasing increases/decreases POs and cancels requisitions or unused POs. If a PO has been used, Accounts Payable must liquidate it.
Contracts - All contracts must be sent to the Purchasing Director for review and signature. Employees are not authorized to sign contracts, terms, or conditions.
Local Stores - See the Purchasing Manual for a list of local stores that will accept POs. If you're not sure or the store isn't on the list, call them and ask BEFORE you put on your requisition.
Quotes - Three (3) quotes are required for requisitions over $5000, with some exceptions.
Who Handles...?
Heather
- current expense requisitions under $5000
- changes to purchase orders under $5000
- vendor information packets and W-9s
- credit applications and account forms
- website issues
Tyffany
- current expense requisitions over $5000
- changes to purchase orders over $5000
- Tempforce, Dell, copier requisitions
- capital expense purchases
- surplus property requests
David
- bids and/or purchases over $35,000
- all paperwork requiring a signature
Purchasing Forms
- Contract for Personal Professional Services
- Foreign National Information (FNIF)
- IRS Form 8233 (for Non Residents)
- IRS Form W-8BEN (for Foreign Vendors)
- IRS Form W-9 Vendor Tax Identification
- P-Card Application
- P-Card Missing Receipt Form
- P-Card Monthly Transaction Log
- Request for Quotation
- Sole Source Justification
- Vendor Information Packet