Purchasing Help

Quick Reference

Blanket POs - Blanket purchase orders must have ALL authorized users listed on the requisition. Only individuals listed on the PO will be able to use it. Capital items over $199 are not allowed on blanket POs.

Capital/Current - Capital Expense funds must be used for any capital items costing more than $199.99 per unit. For items less than $200 per unit, Current Expense funds may be used.

Change Orders - Purchasing increases/decreases POs and cancels requisitions or unused POs. If a PO has been used, Accounts Payable must liquidate it.

Contracts - All contracts must be sent to the Purchasing Director for review and signature. Employees are not authorized to sign contracts, terms, or conditions.

Local Stores - See the Purchasing Manual for a list of local stores that will accept POs. If you're not sure or the store isn't on the list, call them and ask BEFORE you put on your requisition.

Quotes - Three (3) quotes are required for requisitions over $5000, with some exceptions.

TempForce -  See the Purchasing Manual for complete TempForce instructions. All TempForce changes must be done through Purchasing.

Who Handles...?

Purchasing Assistant (Heather)

  • current expense requisitions under $5000
  • changes to purchase orders under $5000
  • vendor information packets and W-9s
  • credit applications and account forms
  • Amazon and Staples account oversight
  • website issues and updates

Purchasing Agent (Phil)

  • current expense requisitions over $5000
  • changes to purchase orders over $5000
  • Tempforce, Dell, & copier requisitions
  • capital expense purchases
  • surplus property requests

Purchasing Director (David)

  • bids and/or purchases over $35,000
  • all paperwork requiring a signature
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