Event Location Requested
Event Location Requested
Select One Andrews Center (Starke) Blount Center (Downtown Gainesville) Davis Center (Archer) Harvey Sharron Bat Cave Northwest Campus (Gainesville) Kirkpatrick Center (Northeast Gainesville) Perry Center (Alachua) Watson Center (Keystone Heights)
Select Your Reservation Type
Reservation Type
Select One College educational and training activities for students and employees and College operations. Student organizations for College-related activities with attendance limited to the College community. Non-profit outside users. For-profit outside users.
Note: The term "user" means any College or non-College individual, group, organization, board, club, council, association, partnership, business, corporation, etc. requesting use of or using College facilities. The term "outside user" means users that are not wholly operated within the College, or any College employee or group engaged in activity outside the scope of conducting College business or official position responsibility. Employees, students, or groups engaging in an activity outside the scope of conducting College business or their official position responsibility and/or inviting or including non-employees and/or non-students to participate in an event may be considered non-profit or for-profit outside users. The term "event" means any use of facilities or related services.
User Information
Is user a not-for-profit organization?
Select One Yes No
State
Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District Of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming
Event Information
Event Type
Select One Meeting Lecture Speaker Workshop Training Sports Performance Other (please specify)
Is this activity open to the public?
Select One Yes No
Are you collecting any fees associated with this event?
Select One Yes No
Are you sponsoring other organizations?
Will food or refreshments be served? If yes, select all that apply.
Select One Yes No
Catering and food truck providers must follow the College's exclusivity policy and procedure outlined in 6.4P , must abide by all applicable state and health requirements, including the Fire Prevention Code, and must provide the appropriate liability insurance.
Beverages?
Select One Yes No
Alcohol?
Select One Yes No
Serving alcohol requires pre-approval by the College President and the appropriate liability insurance and, if alcohol is sold, the appropriate license. The Request to Serve Alcoholic Beverages on Santa Fe College Premises Form will be sent electronically to those who check yes. The form must be returned to the college at least 15 business days prior to the requested event date.
Intent to film?
Select One Yes No
Includes photographs, audio, video, and other media recorded for commercial or non-commercial purposes; users may be required to submit additional forms and obtain approval to film prior to the event.
Meeting and Event Spaces
Please select all that may apply including quantity.
Rental Equipment
Please enter quantity.
Setup (Please provide instructions and diagram if applicable)
Audio/Visual Equipment Requested (Please specify)
Additional Services
Additional costs may apply and will be determined based on the event requirements at the discretion of the College.
Terms and Conditions
By agreeing Use of Facilities Request Form, user represents and warrants that the information provided in this Request Form is complete and accurate to the best of user’s knowledge, and user agrees to the following:
User understands and agrees to all terms and conditions for use as outlined in the College’s rule and procedure on use of College facilities, 6.4 and 6.4P .
If an outside user: User agrees to INDEMNIFY, DEFEND, HOLD HARMLESS, PROMISE NOT TO SUE, AND FOREVER DISCHARGE Santa Fe College and The District Board of Trustees of Santa Fe College, Florida, and their trustees, officers, officials, agents, and employees (collectively the “RELEASEES”), from and against any and all losses, liabilities, claims, payments, suits, recoveries, demands and actions, causes of action, or judgments of every nature and description brought to recover against RELEASEES with respect to injury, disability, death or loss, damage or costs to person or property, including attorneys’ fees, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, as related to user’s use of College’s facilities, the event, or any user members, guests, or invitees. User WAIVES, RELEASES AND DISCHARGES any right user might otherwise have and COVENANTS NOT TO SUE said RELEASEES in connection with any such liability. Notwithstanding the foregoing, outside users who are government entities may be exempt from the indemnification portion of this section if they can provide a written explanation of the basis for exemption that includes a description of insurance and other protections it will provide to the College in lieu of providing indemnification.
If an outside user: User understands that Event Liability Insurance is required with applicable coverage and liability limits for any use of College facilities and that third-party camp operators must also provide sexual misconduct liability coverage in the amount of at least $1,000,000 with the College named as an additional insured.
If an outside user: User understands that Santa Fe College’s trademarks, trade names, service marks, service names, brand names, domain names, URLs, logos, photographs, videos, graphics, or any other marks or other intellectual property cannot be used in any manner without prior written consent from the College. The advertisement or promotion of any product, good, or service on College premises without prior written consent of the College is also prohibited.
Any user who wishes to serve alcoholic beverages or to film on College premises is required to timely submit the applicable forms, which will be reviewed for approval or denial separately from this agreement.
User agrees to all applicable fees established in the SF User Fees and Fines Schedule and conditions for payment. User understands that additional fees may be assessed at the discretion of the College and as described in Procedure 6.4P .
I am over the age of 18, and I possess all necessary capacity and authority to act for, sign, and bind the user.