CARES Act

Santa Fe College

Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable

For the PDF version of this document, click here.

Institution Name: Santa Fe College   Date of Report: 1/10/2021   Covering Quarter Ending: 12/31/2020

Total Amount of Funds Awarded:

Section (a)(1) Institutional Portion: $3,929,724  

Section (a)(2): $386,637   

Section (a)(3) : $0       

Final Report? N

Category

Amount

in (a)(1) institutional dollars

Amount in (a)(2) dollars, if applicable

Amount in (a)(3) dollars, if applicable

Explanatory Notes

Providing additional emergency financial aid grants to students.[1]

 

 

 

 

Providing reimbursements for tuition, housing, room and board, or other fee refunds.

 

 

 

 

Providing tuition discounts.

 

 

 

 

Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees.

 

        $ 113,300

 

 

 

Proctoring Services

 

Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment.

 

 

 

 

Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interruptions.

 

 

 

 

Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing.

 

 

 

 

Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations.

 

         

 

 

 

Campus safety and operations.[2]

 

 

 

 

Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a single class period and to provide time for disinfection between uses.

 

 

 

 

Replacing lost revenue due to reduced enrollment.

 

 

 

 

Replacing lost revenue from non-tuition sources (i.e., cancelled ancillary events; disruption of food service, dorms, childcare or other facilities; cancellation of use of campus venues by other organizations, lost parking revenue, etc.).[3]

 

 

 

 

Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities.

 

        $ 15,169

 

 

 

Faculty Stipends for additional training to accommodate online instruction.

Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc.

 

 

 

 

 

Other Uses of (a)(1) Institutional Portion funds.[4]

 

         $ 15,072

 

 

$4,124 - Video Captioning
$3,948 - Contact Tracing
$7,000 - Electronic Digital Accessibility Consultation

Other Uses of (a)(2) or (a)(3) funds, if applicable.[5]

 

 

 

 

Quarterly Expenditures for each Program

        $ 143,541

 

 

 

Total of Quarterly Expenditures

                                                     $ 143,541

Form Instructions

Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” In the chart, an institution must specify the amount of expended CARES Act funds for each funding category: Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable. Section 18004(a)(2) funds includes CFDAs 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); Section 18004(a)(3) funds are for CFDA 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the Section 18004(a)(1) Institutional Portion (referred to as “(a)(1) institutional” in the chart), Section 18004(a)(2) (referred to as “(a)(2)” in the chart), and Section 18004(a)(3) (referred to as “(a)(3)” in the chart) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.

Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under Section 18004(a)(1) of the CARES Act (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2022 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10) apart from the first report, which is due October 30, 2020. For the first report using this form, institutions must provide their cumulative expenditures from the date of their first HEERF award through September 30, 2020. Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s CARES Act reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.

Paperwork Burden Statement

According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact: Jack Cox, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

[1] To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.

[2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.

[3] Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).

[4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Section 18004(a)(1) Institutional Portion funds may only be used “to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.”

[5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used “to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student’s cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care.”

Higher Education Emergency Relief Funding Information - posted on January 8, 2021

Federal School Code
Code 001519

Santa Fe College (SF) is a recipient of Higher Education Emergency Relief Funds.  In compliance with the U.S. Department of Education Office of Postsecondary Education guidance and federal regulations regarding the Coronavirus Aid, Relief, & Economic Security (CARES) Act funding, SF provides the following information.  This information was reported via this webpage as required 30 days after April 21, 2020, the date SF received its allocation under 18004(a)(1). The information is now updated quarterly for the federal funding period ending April 20, 2021.

  1. SF signed and returned to the U.S. Department of Education (Department) the required Certification and Agreement in April. SF assures that it will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
  2. The Department awarded SF a total of $3,929,725 in CARES Act funding for Emergency Financial Aid Grants to Students. The college’s current plan is for funding to be distributed directly to students in several phases over the award year.
  3. As of December 31, 2020, SF has distributed a total of $3,677,592 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  4. In accordance with Section 484 in Title IV of the Higher Education Act of 1965, as of December 31, 2020, 20,319 SF students were eligible to participate in programs and thus eligible to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act.
  5. As of December 31, 2020, 3,261 SF students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
  6. Prior to October 28, SF utilized two methods to determine which students receive Emergency Financial Aid Grants and how much they received under Section 18004(a)(1) of the CARES Act, as described in the previous reports published on May 15, 2020 and October 8, 2020.

 

On October 28, 2020, SF adopted a more streamlined and efficient method to determine which students receive Emergency Financial Aid Grants and how much they received under Section 18004(a)(1) of the CARES Act.

Students are required to complete an application on the college website. Applicants must submit the following information:

  1. Name
  2. Student identification number
  3. Contact information
  4. Type of emergency aid requested (childcare, course materials, food, health care, housing, technology).
  5. An attestation certifying that the student incurred expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and childcare expenses.

Once eligibility is determined, the Expected Family Contribution (EFC) is used to establish the award amount. On October 28th, SF increased the award amount for each tier. The chart below shows the updated award amounts based on EFC.

Tier

EFC

Pell Eligible

Award Amount

1

$0

Y

$1,497

2

$1-3000

Y

$1,147

3

$3001-5000

Y

$997

4

$5001+

Y/N

$897

 

Additionally, currently enrolled SF Athletes who test positive for COVID-19 and meet all of the eligibility requirements for the COVID-19 emergency aid grant (as stated above) may receive grant funds to cover the cost of cardiac screenings associated with returning to team activities. The amount of the Cardiac COVID-19 Emergency Aid for Athletes shall not exceed the following:

  • Echocardiogram                $1,098
  • Cardio MRI                        $2,614

Athletes requiring cardiac screening will also apply online. A referral letter from the SF Athletic Director is required.

  1. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants are as follows:

In addition to the messaging reported in previous reports, the college sent the following message on October 1, 2020, to all currently enrolled students through Canvas and email and published it on the SF website.

COVID-19 Emergency Aid Grants are still available for students who are eligible for federal financial aid and have been impacted by the pandemic. These grants can help pay for personal emergencies relating to food, housing, course materials, technology, health care, and childcare. If you are currently enrolled, review the eligibility requirements and complete the online application. It only takes 3 minutes! You can also explore the other emergency aid and resources SF offers.

Also, a call campaign was launched to inform all currently enrolled students of the COVID-19 Emergency Aid Grant.

Additionally, the following message was posted at  https://news.sfcollege.edu/2020/10/06/santa-fe-college-has-covid-19-emergency-aid-grants-available-to-students/ on October 6, 2020 –

Santa Fe College continues to make COVID-19 Emergency Aid grants available to students who are eligible for federal financial aid and have been impacted by the COVID-19 pandemic. These grants, funded by the CARES Act, are available to help address temporary financial crises resulting in personal emergencies relating to food, housing, course materials, technology, health care and childcare. The application for students enrolled for Fall 2020 is available online at sfcollege.edu/covid19aid. 

To be eligible for the grant, the applicant must be a currently enrolled student at SF, enrolled in a degree program that is not exclusively online, be eligible for federal financial aid and complete the online application. 

Once eligibility is determined, grants range from $350 to $950. Please visit the FAQ page for additional information about the COVID-19 Emergency Aid Grant. Additional information is available at sfcollege.edu/covid19aid. 

Students who are not eligible for Title IV and do not qualify for the COVID-19 Emergency Grant can find other resources on SF’s Emergency Aid/Resources page at sfcollege.edu/studentaffairs/emergency-aid. 

Higher Education Emergency Relief Funding Information – Interim Report - posted on November 20, 2020

Federal School Code
Code 001519

Santa Fe College (SF) is a recipient of Higher Education Emergency Relief Funds.  In compliance with the U.S. Department of Education Office of Postsecondary Education guidance and federal regulations regarding the Coronavirus Aid, Relief, & Economic Security (CARES) Act funding, SF provides the following information.  This information was reported via this webpage as required 30 days after April 21, 2020, the date SF received its allocation under 18004(a)(1). The information is now updated quarterly for the federal funding period ending April 20, 2021.

  1. SF signed and returned to the U.S. Department of Education (Department) the required Certification and Agreement in April. SF assures that it will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
  2. The Department awarded SF a total of $3,929,725 in CARES Act funding for Emergency Financial Aid Grants to Students. The college’s current plan is for funding to be distributed directly to students in several phases over the award year.
  3. As of November 16, 2020, SF has distributed a total of $3,480,390.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  4. In accordance with Section 484 in Title IV of the Higher Education Act of 1965, 18,644 SF students are eligible to participate in programs and thus eligible to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act.
  5. As of November 16, 2020, 3,110 SF students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.

Students are required to complete an application on the college website. Applicants must submit the following information:

  1. Name
  2. Student identification number
  3. Contact information
  4. Type of emergency aid requested (childcare, course materials, food, health care, housing, technology).
  5. An attestation certifying that the student incurred expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and childcare expenses.

Once eligibility is determined, the Expected Family Contribution (EFC) is used to establish the award amount. On October 28th, SF increased the award amount for each tier. The chart below shows the updated award amounts based on EFC.

Tier

EFC

Pell Eligible

Award Amount

1

$0

Y

$1,497

2

$1-3000

Y

$1,147

3

$3001-5000

Y

$997

4

$5001+

Y/N

$897

 

Additionally, currently enrolled SF Athletes who test positive for COVID-19 and meet all of the eligibility requirements for the COVID-19 emergency aid grant (as stated above) may receive grant funds to cover the cost of cardiac screenings associated with returning to team activities. The amount of the Cardiac COVID-19 Emergency Aid for Athletes shall not exceed the following:

  • Echocardiogram $1,098
  • Cardio MRI $2,614

Athletes requiring cardiac screening will also apply online. A referral letter from the SF Athletic Director is required.

  1. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants are as follows:

In addition to the previous messaging reported in other reports, the college sent the following message on October 1, 2020, to all currently enrolled students through Canvas and email and published it on the SF website.

COVID-19 Emergency Aid Grants are still available for students who are eligible for federal financial aid and have been impacted by the pandemic. These grants can help pay for personal emergencies relating to food, housing, course materials, technology, health care, and childcare. If you are currently enrolled, review the eligibility requirements and complete the online application. It only takes 3 minutes! You can also explore the other emergency aid and resources SF offers.

Also, a call campaign was launched to inform all currently enrolled students of the COVID-19 Emergency Aid Grant.

Additionally, the message below was emailed to all students on August 31st. 

Santa Fe College (SF) continues to make COVID-19 Emergency Aid Grant available to students who are eligible for federal financial aid and have been impacted by the COVID-19 pandemic.  These grants, funded by the CARES Act, are available to help address temporary financial crises resulting in personal emergencies relating to food, housing, course materials, technology, health care and childcare. The application for students enrolled for Fall 2020 is available online at www.sfcollege.edu/covid19aid.To be eligible for the grant, a student must:

  1. Be a currently enrolled student at SF;
  2. Be enrolled in a degree program that is not an exclusively online program (cannot be enrolled in BA Nursing -Program Code 5400; AS Health Information Technology - Program Code 3520; AS Health Services Management - Program Code 3330);
  3. Be eligible for federal financial aid (eligible to participate in Title IV programs in accordance with www.sfcollege.edu/fa/process/eligibility.  Students who do not currently have FAFSA online can still go ahead and complete one online at https://studentaid.gov/h/apply-for-aid/fafsa.  SF has a detailed, step-by-step FAFSA video that shows you how to complete the FAFSA.
  4. Complete the online COVID-19 Emergency Aid Grant application, including attestation, online at www.sfcollege.edu/covid19aid.

Award Amounts

Once eligibility is determined, the student’s Expected Family Contribution (EFC) is used to establish the award amount. The chart below shows the award amount based on EFC.

Tier

EFC

Pell Eligible

Award Amount

1

$0

Y

$950

2

$1-3000

Y

$600

3

$3001-5000

Y

$450

4

$5001+

Y/N

$350

 

Please visit the FAQ page at https://www.sfcollege.edu/alerts/covid19/student-faqs/index#aid for additional information about the COVID-19 Emergency Aid Grant.

Award Notifications

Students should check “My FA STATUS” in eSantaFe to determine whether the Cares Act Emergency Aid Grant has been awarded. Students who do not receive the award will be notified by email. 

Not Eligible for Title IV?

Students who are not eligible for Title IV and do not qualify for the COVID-19 Emergency Grant can find other resources on SF’s Emergency Aid/Resources page at www.sfcollege.edu/studentaffairs/emergency-aid.

Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable

For the PDF version of this document, click here.

Institution Name: Santa Fe College   Date of Report: 10/29/2020   Covering Quarter Ending: 09/30/2020

Total Amount of Funds Awarded:

Section (a)(1) Institutional Portion: $3,929,724  

Section (a)(2): $386,637   

Section (a)(3) : $0       

Final Report? N

 

Category

Amount in (a)(l)

institutional dollars

Amount in (a)(2) dollars, if applicable

Amount in (a)(3) dollars, if applicable

Explanatory Notes

Providing additional emergency financial aid grants to students.1

$0

$0

$0

 

Providing reimbursements for tuition, housing, room and board, or other fee refunds.

$0

$0

$0

 

Providing tuition discounts.

 

$0

$0

 

Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees.

 

$90,939

 

$0

 

$0

Laptops for students and proctoring services.

Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment.

$0

$0

$0

 

Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interrupt ions.

 

 

$0

 

 

$0

 

 

$0

 

Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing.

 

$0

 

$0

 

$0

 

Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations.

 

$0

 

$0

 

$0

 

Campus safety and operations.2

$6,676

$0

$0

Contact tracing & video captioning.

1 To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to  recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.  

2 Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities , purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.

 

Category

Amount in (a)(l)

institutional dollars

Amount in (a)(2) dollars,

if applicable

Amount in (a)(3) dollars,

if applicable

Explanatory Notes

Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a single class period and to provide time for disinfection between uses.

 

 

$0

 

 

$0

 

 

$0

 

Replacing lost revenue due to reduced enrollment.

 

$0

$0

 

Replacing lost revenue from non-tuition sources (i.e., cancelled ancillary events; disruption of food service, dorms, childcare or other facilities; cancellation of use of campus venues by other organizations, lost parking revenue, etc.).3

 

 

$0

 

$0

 

Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities.

 

$73,142

 

$0

 

$ 0

Faculty stipends for additional training to accommodate online instruction.

Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc.

 

$387,849

 

$0

 

$ 0

Classroom equipment  to convert large meeting rooms into classrooms.

Other Uses of (a)(l) Institutional Portion funds.4

 

$0

 

 

 

Other Uses of (a)(2) or (a)(3) funds, if applicable.5

 

 

$0

 

$0

 

Quarterly Expenditures for each Program

$ 558,606

 

Total of Quarterly Expenditures

 

3 Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).

4 Please post additional documentation as appropriate and briefly explain in the "Explanatory Notes" section. Please note that costs for Section 18004(a)(l) Institutional Portion funds may only be used "to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship."

5 Please post additional documentation as appropriate and briefly explain in the "Explanatory Notes" section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used "to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student's cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care."

Higher Education Emergency Relief Funding Information - posted on October 8, 2020

Federal School Code
Code 001519
Santa Fe College (SF) is a recipient of Higher Education Emergency Relief Funds.  In compliance with the U.S. Department of Education Office of Postsecondary Education guidance and federal regulations regarding the Coronavirus Aid, Relief, & Economic Security (CARES) Act funding, SF provides the following information.  This information was reported via this webpage as required 30 days after April 21, 2020, the date SF received its allocation under 18004(a)(1). The information is now updated quarterly for the federal funding period ending April 20, 2021.
  1. SF signed and returned to the U.S. Department of Education (Department) the required Certification and Agreement in April. SF assures that it will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
  2. The Department awarded SF a total of $3,929,725 in CARES Act funding for Emergency Financial Aid Grants to Students. The college’s current plan is for funding to be distributed directly to students in several phases over the award year.
  3. As of September 30, 2020, SF has distributed a total of $1,818,100 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  4. In accordance with Section 484 in Title IV of the Higher Education Act of 1965, 18,644 SF students are eligible to participate in programs and thus eligible to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act.
  5. As of September  30, 2020, 2,400  SF students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
  6. Prior to June 13, 2020, SF utilized two methods to determine which students receive Emergency Financial Aid Grants and how much they received under Section 18004(a)(1) of the CARES Act, as described in the first report published on May 15, 2020.

On June 13, 2020, SF adopted a more streamlined and efficient method to determine which students receive Emergency Financial Aid Grants and how much they received under Section 18004(a)(1) of the CARES Act. Students are required to complete an application on the college website. Applicants must submit the following information:

  1. Name
  2. Student identification number
  3. Contact information
  4. Type of emergency aid requested (childcare, course materials, food, health care, housing, technology).
  5. An attestation certifying that the student incurred expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and childcare expenses.

Once eligibility is determined, the Expected Family Contribution (EFC) is used to establish the award amount. The chart below shows the award amount based on EFC.

Tier

EFC

Pell Eligible

Amount

1

$0

Y

$950

2

$1-3000

Y

$600

3

$3001-5000

Y

$450

4

$5001+

Y/N

$350

  

  1. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants are as follows:

In addition to the previous messaging reported in the first and second reports, the college sent the following message on July 14, 2020, to all currently enrolled students and published it on the SF website.

Santa Fe College COVID-19 Emergency Aid Grant is available to assist SF students who are eligible for federal financial aid and are impacted by the COVID-19 pandemic. These grants, funded by the CARES Act, are available to help address temporary financial crises resulting in personal emergencies relating to food, housing, course materials, technology, health care and childcare. The application is available online at www.sfcollege.edu/covid19aid.

 Eligibility:

  1. Be a currently enrolled student at SF;
  2. Be enrolled in a degree program that is not an exclusively online program (cannot be enrolled in BA Nursing -Program Code 5400; AS Health Information Technology - Program Code 3520; AS Health Services Management - Program Code 3330);
  3. Be eligible for federal financial aid (eligible to participate in Title IV programs in accordance with www.sfcollege.edu/fa/process/eligibility).  Students who do not currently have FAFSA online can still go ahead and complete one online at https://studentaid.gov/h/apply-for-aid/fafsa.  SF has a detailed, step-by-step FAFSA video that shows you how to complete the FAFSA.
  4. Complete the online COVID-19 Emergency Aid Grant application including attestation online at www.sfcollege.edu/covid19aid.

Please visit the FAQ page at https://www.sfcollege.edu/alerts/covid19/student-faqs/index#aid for additional information about the COVID-19 Emergency Aid Grant.

Not Eligible for Title IV? No Problem:

Students who are not eligible for Title IV and do not qualify for the COVID-19 Emergency Grant can find other resources on SF’s Emergency Aid/Resources page at www.sfcollege.edu/studentaffairs/emergency-aid.

Higher Education Emergency Relief Funding Information - posted on August 13, 2020

Federal School Code
Code 001519

Santa Fe College (SF) is a recipient of Higher Education Emergency Relief Funds.  In compliance with the U.S. Department of Education Office of Postsecondary Education guidance and federal regulations regarding the Coronavirus Aid, Relief, & Economic Security (CARES) Act funding, SF provides the following information.  This information was reported via this webpage as required 30 days after April 21, 2020, the date SF received its allocation under 18004(a)(1). The information is updated every 45 days thereafter for the federal funding period ending April 20, 2021.

  1. SF signed and returned to the U.S. Department of Education (Department) the required Certification and Agreement in April. SF assures that it will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
  2. The Department awarded SF a total of $3,929,725 in CARES Act funding for Emergency Financial Aid Grants to Students. The college’s current plan is for funding to be distributed directly to students in several phases over the award year.
  3. As of August 11, 2020, SF has distributed a total of $1,211,850.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. 
  4. In accordance with Section 484 in Title IV of the Higher Education Act of 1965, an estimated 9,917 are SF students eligible to participate in programs and thus eligible to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act. 
  5. As of August 11, 2020, 1,534 SF students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act. 
  6. Prior to June 13, 2020, SF utilized two methods to determine which students receive Emergency Financial Aid Grants and how much they received under Section 18004(a)(1) of the CARES Act, as described in the first report published on May 15, 2020. 

On June 13, 2020, SF adopted a more streamlined and efficient method to determine which students receive Emergency Financial Aid Grants and how much they received under Section 18004(a)(1) of the CARES Act. Students are required to complete an application on the college website. Applicants must submit the following information:

  1. Name
  2. Student identification number
  3. Contact information
  4. Type of emergency aid requested (childcare, course materials, food, health care, housing, technology).
  5. An attestation certifying that the student incurred expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and childcare expenses.

Once eligibility is determined, the Expected Family Contribution (EFC) is used to establish the award amount. The chart below shows the award amount based on EFC.

Tier

EFC

Pell Eligible

Amount

1

$0

Y

$950

2

$1-3000

Y

$600

3

$3001-5000

Y

$450

4

$5001+

Y/N

$350

  

  1. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants are as follows:

In addition to the previous messaging reported in the first and second reports, the college sent the following message on July 14, 2020, to all currently enrolled students and published it on the SF website.

Santa Fe College COVID-19 Emergency Aid Grant is available to assist SF students who are eligible for federal financial aid and are impacted by the COVID-19 pandemic. These grants, funded by the CARES Act, are available to help address temporary financial crises resulting in personal emergencies relating to food, housing, course materials, technology, health care and childcare. The application is available online at www.sfcollege.edu/covid19aid.

 Eligibility:

  1. Be a currently enrolled student at SF;
  2. Be enrolled in a degree program that is not an exclusively online program (cannot be enrolled in BA Nursing -Program Code 5400; AS Health Information Technology - Program Code 3520; AS Health Services Management - Program Code 3330);
  3. Be eligible for federal financial aid (eligible to participate in Title IV programs in accordance with www.sfcollege.edu/fa/process/eligibility).  Students who do not currently have FAFSA online can still go ahead and complete one online at https://studentaid.gov/h/apply-for-aid/fafsa.  SF has a detailed, step-by-step FAFSA video that shows you how to complete the FAFSA.
  4. Complete the online COVID-19 Emergency Aid Grant application including attestation online at www.sfcollege.edu/covid19aid.

Please visit the FAQ page at https://www.sfcollege.edu/alerts/covid19/student-faqs/index#aid for additional information about the COVID-19 Emergency Aid Grant.

Not Eligible for Title IV? No Problem:

Students who are not eligible for Title IV and do not qualify for the COVID-19 Emergency Grant can find other resources on SF’s Emergency Aid/Resources page at www.sfcollege.edu/studentaffairs/emergency-aid.

Higher Education Emergency Relief Funding Information - posted on June 29, 2020

Federal School Code
Code 001519

Santa Fe College (SF) is a recipient of Higher Education Emergency Relief Funds.  In compliance with the U.S. Department of Education Office of Postsecondary Education guidance and federal regulations regarding the Coronavirus Aid, Relief, & Economic Security (CARES) Act funding, SF provides the following information.  This information was reported via this webpage as required 30 days after April 21, 2020, the date SF received its allocation under 18004(a)(1). The information is being updated every 45 days thereafter for the federal funding period ending April 20, 2021.

  1. SF signed and returned to the U.S. Department of Education (Department) the required Certification and Agreement in April. SF assures that it will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
  2. The Department awarded SF a total of $3,929,725 in CARES Act funding for Emergency Financial Aid Grants to Students. The college’s current plan is for funding to be distributed directly to students in several phases over the award year.
  3. As of June 29, 2020, SF has distributed a total of $786.850.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. 
  4. In accordance with Section 484 in Title IV of the Higher Education Act of 1965, there are an estimated 9,917 SF students eligible to participate in programs and thus eligible to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act. 
  5. As of June 29, 2020, 925 SF students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act. 
  6. Prior to June 13, 2020, SF utilized two methods to determine which students receive Emergency Financial Aid Grants and how much they received under Section 18004(a)(1) of the CARES Act, as described in the first report published on May 15, 2020.

On June 13, 2020, SF adopted a more streamlined and efficient method to determine which students receive Emergency Financial Aid Grants and how much they received under Section 18004(a)(1) of the CARES Act. Students are required to complete an application on the college website. Applicants must submit the following information:

  1. Name
  2. Student identification number
  3. Contact information
  4. Type of emergency aid requested (childcare, course materials, food, health care, housing, technology).
  5. An attestation certifying that the student incurred expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and childcare expenses.

Once eligibility is determined, the Expected Family Contribution (EFC) is used to establish the award amount. The chart below shows the award amount based on EFC.

Tier

EFC

Pell Eligible

Amount

1

$0

Y

$950

2

$1-3000

Y

$600

3

$3001-5000

Y

$450

4

$5001+

Y/N

$350

           7. Any instructions, directions, or guidance provided by the institution to students concerning the                         Emergency Financial Aid Grants are as follows:

Students were provided with the following message about the availability of Emergency Aid:

On 6/15, the message about the Santa Fe College COVID-19 Emergency Aid Grant was updated on the SF website as follows:

Santa Fe College COVID-19 Emergency Aid Grant is available to assist SF students impacted by the recent COVID-19 pandemic. Grant awards can be made to address personal emergencies relating to food, housing, course materials, technology, health care and childcare. These grants, funded by the CARES Act, are awarded to help students with temporary financial crises resulting from COVID-19. Only students who are eligible for federal financial aid qualify for this grant. The application is available at www.sfcollege.edu/COVID19aid. 

To be eligible you must:

  1. Be a currently enrolled student at SF
  2. Be enrolled in a degree program that is not an exclusively online program (cannot be enrolled in BA Nursing -Program Code 5400; AS Health Information Technology - Program Code 3520; AS Health Services Management - Program Code 3330)
  3. Be eligible for federal financial aid (eligible to participate in Title IV programs in accordance with sfcollege.edu/fa/process/eligibility
  4. Complete the online COVID-19 Emergency Aid Grant application including attestation.

Students who submit an application and have not completed the FAFSA are sent the following notification: Further review of your COVID-19 Emergency Grant application shows that you do not have a current FAFSA on file.  Therefore, we are unable to determine your eligibility under Title IV.  The good news is that you can still go ahead and complete your 2019-2020 FAFSA and then reapply for the grant.  Remember that your FAFSA application may open a wider opportunity for you for scholarships and other financial opportunities beyond this COVID-19 emergency grant. SF has a detailed, step-by-step FAFSA video that shows you how to complete the FAFSA. If you need further assistance, please contact Ms. Bertha Jackson at bertha.jackson@sfcollege.edu.  Once you complete the FAFSA and you know you’ve gone through the Financial Aid process, then go back online at COVID-19 Emergency Aid Grant application to complete the application.

Higher Education Emergency Relief Funding Information - posted on May 21, 2020

Federal School Code
Code 001519

Santa Fe College (SF) is a recipient of Higher Education Emergency Relief Funds.  In compliance with the U.S. Department of Education Office of Postsecondary Education guidance and federal regulations regarding the Coronavirus Aid, Relief, & Economic Security (CARES) Act funding, SF provides the following information.  This information is reported via this webpage as required 30 days after April 21, 2020, the date SF received its allocation under 18004(a)(1). The information will be updated every 45 days thereafter for the federal funding period ending April 20, 2021.

  1. SF signed and returned to the U.S. Department of Education (Department) the required Certification and Agreement in April. SF assures that it will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
  2. The Department awarded SF a total of $3,929,725 in CARES Act funding for Emergency Financial Aid Grants to Students. The college’s current plan is for funding to be distributed directly to students in several phases over the award year.
  3. As of May 15, 2020, SF has distributed a total of $275,700.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  4. In accordance with Section 484 in Title IV of the Higher Education Act of 1965, there are an estimated 9,917 SF students eligible to participate in programs and thus eligible to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act.
  5. As of May 15, 2020, 218 SF students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.

SF to date has utilized two distinct methods to determine which students receive Emergency Financial Aid Grants and how much they receive under Section 18004(a)(1) of the CARES Act.  SF continues to refine its process and approach while keeping the needs of students paramount. SF will update this information as new approaches are implemented and existing ones are modified.   

  • The first method involved an analysis of the impact of remote services particularly on Spring 2020 students in clock-hour based Career and Technical Education Programs. Those students eligible to participate in programs under Section 484 of Title IV of the Higher Education Act of 1965 were awarded $1,500 each (the maximum award amount authorized by the college) to ease the hardships associated with being unable to complete program hours or receive financial aid funds. This is not an ongoing method and has been completed.

  • The second method requires students to complete the COVID-19 Emergency Aid application located on the college’s website. Applicants must provide the following:
    1. Name
    2. Student identification number
    3. Contact information
    4. Type of emergency aid requested (childcare, course materials, food, health care, housing, technology).
    5. The total amount of emergency aid requested.
    6. A narrative on how COVID-19 impacted their ability to continue at SF.
    7. Verifiable, supporting documentation associated with each type of aid requested, if possible.

Applicants must certify that the information that they have submitted is true and accurate. Each application is reviewed by the 7 members of the college’s COVID-19 Emergency Aid Committee. Once eligibility was determined, the committee awarded grant amounts using pre-determined amounts for rent costs, utility costs and childcare costs. These amounts were established based on averages determined by analyzing data from SF’s longtime Life Happens Emergency Aid grant program. Additionally, because it is expected that those students who carried a higher course load and were further along in their academic career experienced a greater economic impact because of COVID-19, an additional amount was awarded to students to meet their needs using a rubric considering the number of credit hours earned at SF and the number of current courses.  The maximum award per student is $1500.

Students were provided with the following message about the availability of Emergency Aid:

“SF President Paul Broadie II announced the establishment of a COVID-19 Emergency Aid Grant designed to help students who find themselves financially impacted. This grant, funded by the CARES Act, will be awarded to help students having a temporary financial crisis resulting from COVID-19 so that they may remain enrolled at SF, continue their education and work toward graduation. Students interested in applying should visit sfcollege.edu/COVID19AID to complete the application. The grant can be used to help students with food, housing, course materials, technology, health care and childcare. To be eligible, the grant applicant must meet all the following requirements:

  • Be a currently enrolled student at SF
  • Be eligible to receive federal financial aid
  • Complete the online COVID-19 Emergency Aid Grant application
  • Upload supportive and verifiable documentation of negative financial impact of COVID-19 (e.g. notification of reduction of work hours, layoff or furlough)
  • Be available and respond to the SF Ombudsperson Dr. Bea Awoniyi when she reaches out
  • Have not previously received a COVID-19 Emergency Aid Grant

All grant applications will be reviewed by the college’s COVID-19 Emergency Aid Review Committee. They will evaluate the documentation and consider comments from the Ombudsperson. Students will be notified on the status of their application via their SF email address. Students receiving grant money will have the funds disbursed to their Bank Mobile student account.

We look forward to receiving your applications. Santa Fe College is focused on helping our students continue to persevere during these challenging times to achieve their educational goals.”

The above message was delivered not only in a direct email message from President Broadie to all students, but the same or similar verbiage was shared by numerous college employees and by the marketing team to reach students repeatedly and in numerous settings, including social media. Information about the Emergency Aid Grant was also included in the college’s COVID-19 FAQs at the following link: https://www.sfcollege.edu/alerts/covid19/faq/index.

Top