CARES Act

Santa Fe College

Higher Education Emergency Relief Funding Information - posted on July 9, 2021

Federal School Code
Code 001519

Santa Fe College (SF) is a recipient of Higher Education Emergency Relief Funds (HEERF).  In compliance with the U.S. Department of Education Office of Postsecondary Education guidance and federal regulations regarding the Coronavirus Aid, Relief, & Economic Security (CARES) Act funding, SF provides the following information.  This information was reported via this webpage as required 30 days after April 21, 2020, the date SF received its allocation under 18004(a)(1). Subsequently, in January 2021, SF received supplemental funds to offer financial aid grants to students under the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA), 2021. In May 2021, SF received additional funds under American Rescue Plan Act, 2021 (ARP) section (a)(1). The information is now updated quarterly for the federal funding period ending June 30, 2021.

1. Santa Fe College (SF) assures that it will use the supplemental funds received under CRRSSA and ARP section (a)(1) Student Aid Portion (CFDA/ALN 84.425E) to provide Emergency Financial Aid Grants to students.
2. SF received a total of $ 17,839,765.00 from the Department pursuant to the institution's Certification andAgreement for Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) (CFDA/ALN 84.425E).
3. Between April 1, 2021 and June 30, 2021, SF distributed a total of $213,000.00 in Emergency Financial Aid Grants to students under section 314(a)(1) of the CRRSAA.
4. 20,319 students at SF were eligible to receive Emergency Financial Aid Grants to Students under section 314(a)(1) of CRRSAA. As SF received its ARP student aid funds in third week of May 2021, for the April 1 through June 30, 2021 reporting period, this number excludes the expanded student eligibility requirements under ARP.
5. Between April 1, 2021 and June 30, 2021, 124 SF students received an Emergency Financial Aid Grant under Section 314(a)(1) of the CRRSAA.
6. On January 27, 2021, SF adopted a process to determine which students receive Emergency Financial Aid Grants and how much they received under Section 314(a)(1) of the CRRSAA Act.

Currently enrolled students are required to complete an application on the college website. Applicants must submit the following information:

1. Name
2. Student identification number
3. Contact information
4. An attestation certifying that funds will be used to cover the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), and/or child care.

Once eligibility is determined, the Expected Family Contribution (EFC) is used to establish the award amount.

Students who are awarded have the opportunity to authorize the college to deduct any outstanding balance for tuition, fees and obligations from the emergency aid grant. All students who are approved for the funds receive a notice through e-Santa Fe asking whether they would like to authorize the college to deduct balances due to the college from the emergency aid grant.

The student check one of the two boxes:

• I authorize the college to deduct any tuition, fees and/or obligations owed from the emergency aid grant funds.
• I DO NOT authorize the college to deduct any tuition, fees and/or obligations owed from the emergency aid grant funds.

Whether a student chooses to opt in and authorize the deduction or declines to authorize the deduction, will not impact their eligibility for grant funds. If a student opts in and authorizes the deduction, disbursement is processed to the student with applicable credit balances paid to the student after amounts due to the College [at the time of processing] are paid on behalf of the student up to the amount of the grant award.  If a student chooses not to authorize the deduction, disbursements are processed to the student in the full amount.

Before January 2021, SF disbursed Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act and in accordance with Section 484 in Title IV of the Higher Education Act of 1965 as described in the previous reports.

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants are as follows:

In addition to the messaging reported in previous reports, the college sent the following message on June 30th, to all currently enrolled students’ email.

SF Students - Emergency Aid Grant II Funds Still Available!
Attention SF Students:  Emergency Aid Grant II (CRRSA) Funds:  The College has some left-over funds from the Emergency Aid Grant II (CRRSA) and the application portal has reopened.  If you are currently enrolled, have completed the 2020-2021 FAFSA, and have not received any of the CRRSA funds, we encourage you to go ahead and click on the link, sfcollege.edu/covid19aid to complete the application.  If you are unable to complete the application, it means you have already received the funds in the spring or that you do not have the 2020-2021 FAFSA on file.  Contact the Ombuds, Dr. Bea, at bea.awoniyi@sfcollege.edu with questions.

Conducting direct professional judgment (PJ) outreach to financial aid applicants. 

Additionally, the college sent the following Special Circumstances Email on May 14^th to 3,524 students who applied for financial aid.

Subject: Your Santa Fe College Financial Aid Could be Adjusted… 

If you or your family have had a change in employment or income, your financial aid award could be changed to reflect your current situation.

To start this process:

1. Login to your eSantaFe account
2. Select the Finance menu and click My FA Status
3. Complete the Special Circumstances Orientation
4. Fill out the Professional Judgement form that becomes available after the orientation

If you have any questions or need additional assistance visit the Financial Aid contact page to connect with a financial aid team member.

The following resources are also available regarding Special Circumstances:

Special Circumstances Orientation which is available on every student’s My FA Status page

Special Circumstances information included in every outreach presentation.

New Special Circumstances page on the FA website.

Implementing evidence-based practices to monitor and suppress the coronavirus  

In conjunction with the Alachua County Health Department, Santa Fe College hosted COVID several on-campus vaccination events. The initial vaccination event was held on April 15^th with follow up on May 13. Another vaccination event was held on June 29^th and follow up is scheduled for July 20. Students, faculty and staff were encouraged to attend. To incentivize vaccinations, the Santa Fe College Foundation provided a coupon for a free 6-inch sub and a cookie from Subway to the first 200 students, faculty or staff members who show up to get the vaccine.

Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable

For the PDF version of this document, click here.

Institution Name: Santa Fe College   Date of Report: 07/09/2021   Covering Quarter Ending: 06/30/2021

PR/Award Number(s): P425F  204007  P425J _________ P425K: _________ P425L _________
P425M: 200256 P425N: ________

Total Amount of Funds Awarded: Section (a)(1) Institutional Portion: $28,749,700 Section (a)(2): $1,041,533 Section (a)(3): $0  Final Report? N

Final Report? N

[1] To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.

[2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.

[3] Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).

[4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Section 18004(a)(1) Institutional Portion funds may only be used “to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.”

[5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used “to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student’s cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care.”

Form Instructions

Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” In the chart, an institution must specify the amount of expended CARES Act funds for each funding category: Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable. Section 18004(a)(2) funds includes CFDAs 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); Section 18004(a)(3) funds are for CFDA 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the Section 18004(a)(1) Institutional Portion (referred to as “(a)(1) institutional” in the chart), Section 18004(a)(2) (referred to as “(a)(2)” in the chart), and Section 18004(a)(3) (referred to as “(a)(3)” in the chart) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.

Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under Section 18004(a)(1) of the CARES Act (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2022 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10) apart from the first report, which is due October 30, 2020. For the first report using this form, institutions must provide their cumulative expenditures from the date of their first HEERF award through September 30, 2020. Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s CARES Act reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.

Paperwork Burden Statement

According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact: Jack Cox, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

Higher Education Emergency Relief Funding Information - posted on April 9, 2021

Federal School Code
Code 001519

Santa Fe College (SF) is a recipient of Higher Education Emergency Relief Funds.  In compliance with the U.S. Department of Education Office of Postsecondary Education guidance and federal regulations regarding the Coronavirus Aid, Relief, & Economic Security (CARES) Act funding, SF provides the following information.  This information was reported via this webpage as required 30 days after April 21, 2020, the date SF received its allocation under 18004(a)(1). The information is now updated quarterly for the federal funding period ending April 20, 2021.

1. SF signed and returned to the U.S. Department of Education (Department) the required Certification and Agreement in April 2020. SF assures that it will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
2. In January 2021, SF received additional funds to offer financial aid grants to students under the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA), 2021, an expansion of the CARES Act signed into law on Dec. 27, 2020. Unlike CARES, CRRSAA guidance requires institutions to prioritize students with exceptional need and covers expenses related to the cost of attendance or emergency costs. SF is committed to providing support for students with the most significant financial needs arising from the COVID-19 pandemic.
3. As of March 31, 2021, SF has distributed a total of $7,528,201 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act and Section 314(a)(1) of the CRRSAA Act.
4. The Department of Education has confirmed that as of December 27, 2020, the Interim Federal Rule does not apply to the unspent HEERF I funds and HEERF II CRRSAA funds regarding Title IV eligibility as a requirement for a student to be eligible for the HEERF II funds.
5. As of March 31, 2021, 3,981 SF students have received an Emergency Financial Aid Grant under both, Section 18004(a)(1) of the CARES Act and Section 314(a)(1) of the CRRSAA Act.
6. On January 27, 2021, SF adopted a process to determine which students receive Emergency Financial Aid Grants and how much they received under Section 314(a)(1) of the CRRSAA Act.

Currently enrolled students are required to complete an application on the college website. Applicants must submit the following information:

1. Name
2. Student identification number
3. Contact information
4. An attestation certifying that funds will be used to cover the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), and/or child care.

Once eligibility is determined, the Expected Family Contribution (EFC) is used to establish the award amount.

Students who are awarded  have the opportunity to authorize the college to deduct any outstanding balance for tuition, fees and obligations from the emergency aid grant. All students who are approved for the funds receive a notice through e-Santa Fe asking whether they would like to authorize the college to deduct balances due to the college from the emergency aid grant.

The student check one of the two boxes:

• I authorize the college to deduct any tuition, fees and/or obligations owed from the emergency aid grant funds.
• I DO NOT authorize the college to deduct any tuition, fees and/or obligations owed from the emergency aid grant funds.

Whether a student chooses to opt in and authorize the deduction or declines to authorize the deduction, will not impact their eligibility for grant funds. If a student opts in and authorizes the deduction, disbursement is processed to the student with applicable credit balances paid to the student after amounts due to the College [at the time of processing] are paid on behalf of the student up to the amount of the grant award.  If a student chooses not to authorize the deduction, disbursements are processed to the student in the full amount.

Before January 2021, SF disbursed Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act and in accordance with Section 484 in Title IV of the Higher Education Act of 1965 as described in the previous reports.

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants are as follows:

In addition to the messaging reported in previous reports, the college sent the following message on January 28th , to all currently enrolled students email and published it on the SF website.

SF Has COVID-19 Emergency Aid Grants II Funding Available to Students

January 28, 2021 – The Santa Fe College COVID-19 Emergency Aid Grant II is available to assist SF students impacted by the COVID-19 pandemic. Grant awards can be made to help cover the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care) and/or childcare.

These grants are funded by the CRRSA Act. Students must complete a Free Application for Federal Financial Aid (FAFSA) so that the grant requirements to prioritize funding based on financial need can be met. The application is available at sfcollege.edu/COVID19aid. Students who do not qualify for the COVID-19 Emergency Aid Grant II can find other resources on SF’s Emergency Aid/Resources page at sfcollege.edu/studentaffairs/emergency-aid.

In order to be eligible for the grant, the SF student must:

1. Be a currently enrolled, regularly admitted, degree seeking student at SF.
2. Complete a Free Application for Federal Student Aid (FAFSA) for financial need determination and prioritization of funding.
3. Be a U.S. citizen or an eligible non-citizen.
4. Complete the online COVID-19 Emergency Aid Grant II application including attestation and the authorization selection/choice step on eSantaFe:

Please visit the FAQ page for additional information about the COVID-19 Emergency Aid Grant II. Additional information is available at sfcollege.edu/covid19aid. 

Additionally, on January 28, the college posted the following notification within CANVAS.

COVID-19 Emergency Aid Grants (II) are now available for students who are eligible for federal financial aid and have been impacted by the pandemic. These grants can be used to cover student cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), and/or childcare. If you are currently enrolled, review the eligibility requirements and complete the online application. It only takes 3 minutes! You can also explore other emergency aid and resources SF offers.

Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable

For the PDF version of this document, click here.

Institution Name: Santa Fe College   Date of Report: 04/08/2021   Covering Quarter Ending: 03/31/2021

Total Amount of Funds Awarded:

Section (a)(1) Institutional Portion: $15,471,314  

Section (a)(2): $1,041,533   

Section (a)(3) : $0       

Final Report? N

[1] To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.

[2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.

[3] Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).

[4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Section 18004(a)(1) Institutional Portion funds may only be used “to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.”

[5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used “to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student’s cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care.”

Form Instructions

Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” In the chart, an institution must specify the amount of expended CARES Act funds for each funding category: Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable. Section 18004(a)(2) funds includes CFDAs 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); Section 18004(a)(3) funds are for CFDA 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the Section 18004(a)(1) Institutional Portion (referred to as “(a)(1) institutional” in the chart), Section 18004(a)(2) (referred to as “(a)(2)” in the chart), and Section 18004(a)(3) (referred to as “(a)(3)” in the chart) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.

Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under Section 18004(a)(1) of the CARES Act (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2022 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10) apart from the first report, which is due October 30, 2020. For the first report using this form, institutions must provide their cumulative expenditures from the date of their first HEERF award through September 30, 2020. Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s CARES Act reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.

Paperwork Burden Statement

According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact: Jack Cox, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable

For the PDF version of this document, click here.

Institution Name: Santa Fe College   Date of Report: 1/10/2021   Covering Quarter Ending: 12/31/2020

Total Amount of Funds Awarded:

Section (a)(1) Institutional Portion: $3,929,724  

Section (a)(2): $386,637   

Section (a)(3) : $0       

Final Report? N

Form Instructions

Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” In the chart, an institution must specify the amount of expended CARES Act funds for each funding category: Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable. Section 18004(a)(2) funds includes CFDAs 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); Section 18004(a)(3) funds are for CFDA 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the Section 18004(a)(1) Institutional Portion (referred to as “(a)(1) institutional” in the chart), Section 18004(a)(2) (referred to as “(a)(2)” in the chart), and Section 18004(a)(3) (referred to as “(a)(3)” in the chart) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.

Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under Section 18004(a)(1) of the CARES Act (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2022 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10) apart from the first report, which is due October 30, 2020. For the first report using this form, institutions must provide their cumulative expenditures from the date of their first HEERF award through September 30, 2020. Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s CARES Act reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.

Paperwork Burden Statement

According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact: Jack Cox, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

[1] To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.

[2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.

[3] Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).

[4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Section 18004(a)(1) Institutional Portion funds may only be used “to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.”

[5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used “to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student’s cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care.”

Higher Education Emergency Relief Funding Information - posted on January 8, 2021

Federal School Code
Code 001519

Santa Fe College (SF) is a recipient of Higher Education Emergency Relief Funds.  In compliance with the U.S. Department of Education Office of Postsecondary Education guidance and federal regulations regarding the Coronavirus Aid, Relief, & Economic Security (CARES) Act funding, SF provides the following information.  This information was reported via this webpage as required 30 days after April 21, 2020, the date SF received its allocation under 18004(a)(1). The information is now updated quarterly for the federal funding period ending April 20, 2021.

1. SF signed and returned to the U.S. Department of Education (Department) the required Certification and Agreement in April. SF assures that it will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
2. The Department awarded SF a total of $3,929,725 in CARES Act funding for Emergency Financial Aid Grants to Students. The college’s current plan is for funding to be distributed directly to students in several phases over the award year.
3. As of December 31, 2020, SF has distributed a total of $3,677,592 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
4. In accordance with Section 484 in Title IV of the Higher Education Act of 1965, as of December 31, 2020, 20,319 SF students were eligible to participate in programs and thus eligible to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act.
5. As of December 31, 2020, 3,261 SF students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
6. Prior to October 28, SF utilized two methods to determine which students receive Emergency Financial Aid Grants and how much they received under Section 18004(a)(1) of the CARES Act, as described in the previous reports published on May 15, 2020 and October 8, 2020.

On October 28, 2020, SF adopted a more streamlined and efficient method to determine which students receive Emergency Financial Aid Grants and how much they received under Section 18004(a)(1) of the CARES Act.

Students are required to complete an application on the college website. Applicants must submit the following information:

1. Name
2. Student identification number
3. Contact information
4. Type of emergency aid requested (childcare, course materials, food, health care, housing, technology).
5. An attestation certifying that the student incurred expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and childcare expenses.

Once eligibility is determined, the Expected Family Contribution (EFC) is used to establish the award amount. On October 28^th, SF increased the award amount for each tier. The chart below shows the updated award amounts based on EFC.

Additionally, currently enrolled SF Athletes who test positive for COVID-19 and meet all of the eligibility requirements for the COVID-19 emergency aid grant (as stated above) may receive grant funds to cover the cost of cardiac screenings associated with returning to team activities. The amount of the Cardiac COVID-19 Emergency Aid for Athletes shall not exceed the following:

• Echocardiogram                $1,098
• Cardio MRI                        $2,614

Athletes requiring cardiac screening will also apply online. A referral letter from the SF Athletic Director is required.

6. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants are as follows:

In addition to the messaging reported in previous reports, the college sent the following message on October 1, 2020, to all currently enrolled students through Canvas and email and published it on the SF website.

COVID-19 Emergency Aid Grants are still available for students who are eligible for federal financial aid and have been impacted by the pandemic. These grants can help pay for personal emergencies relating to food, housing, course materials, technology, health care, and childcare. If you are currently enrolled, review the eligibility requirements and complete the online application. It only takes 3 minutes! You can also explore the other emergency aid and resources SF offers.

Also, a call campaign was launched to inform all currently enrolled students of the COVID-19 Emergency Aid Grant.

Additionally, the following message was posted at  https://news.sfcollege.edu/2020/10/06/santa-fe-college-has-covid-19-emergency-aid-grants-available-to-students/ on October 6, 2020 –

Santa Fe College continues to make COVID-19 Emergency Aid grants available to students who are eligible for federal financial aid and have been impacted by the COVID-19 pandemic. These grants, funded by the CARES Act, are available to help address temporary financial crises resulting in personal emergencies relating to food, housing, course materials, technology, health care and childcare. The application for students enrolled for Fall 2020 is available online at sfcollege.edu/covid19aid. 

To be eligible for the grant, the applicant must be a currently enrolled student at SF, enrolled in a degree program that is not exclusively online, be eligible for federal financial aid and complete the online application. 

Once eligibility is determined, grants range from $350 to $950. Please visit the FAQ page for additional information about the COVID-19 Emergency Aid Grant. Additional information is available at sfcollege.edu/covid19aid. 

Students who are not eligible for Title IV and do not qualify for the COVID-19 Emergency Grant can find other resources on SF’s Emergency Aid/Resources page at sfcollege.edu/studentaffairs/emergency-aid. 

Higher Education Emergency Relief Funding Information – Interim Report - posted on November 20, 2020

Federal School Code
Code 001519

Santa Fe College (SF) is a recipient of Higher Education Emergency Relief Funds.  In compliance with the U.S. Department of Education Office of Postsecondary Education guidance and federal regulations regarding the Coronavirus Aid, Relief, & Economic Security (CARES) Act funding, SF provides the following information.  This information was reported via this webpage as required 30 days after April 21, 2020, the date SF received its allocation under 18004(a)(1). The information is now updated quarterly for the federal funding period ending April 20, 2021.

1. SF signed and returned to the U.S. Department of Education (Department) the required Certification and Agreement in April. SF assures that it will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
2. The Department awarded SF a total of $3,929,725 in CARES Act funding for Emergency Financial Aid Grants to Students. The college’s current plan is for funding to be distributed directly to students in several phases over the award year.
3. As of November 16, 2020, SF has distributed a total of $3,480,390.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
4. In accordance with Section 484 in Title IV of the Higher Education Act of 1965, 18,644 SF students are eligible to participate in programs and thus eligible to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act.
5. As of November 16, 2020, 3,110 SF students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.

Students are required to complete an application on the college website. Applicants must submit the following information:

1. Name
2. Student identification number
3. Contact information
4. Type of emergency aid requested (childcare, course materials, food, health care, housing, technology).
5. An attestation certifying that the student incurred expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and childcare expenses.

Once eligibility is determined, the Expected Family Contribution (EFC) is used to establish the award amount. On October 28^th, SF increased the award amount for each tier. The chart below shows the updated award amounts based on EFC.

Additionally, currently enrolled SF Athletes who test positive for COVID-19 and meet all of the eligibility requirements for the COVID-19 emergency aid grant (as stated above) may receive grant funds to cover the cost of cardiac screenings associated with returning to team activities. The amount of the Cardiac COVID-19 Emergency Aid for Athletes shall not exceed the following:

• Echocardiogram $1,098
• Cardio MRI $2,614

Athletes requiring cardiac screening will also apply online. A referral letter from the SF Athletic Director is required.

6. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants are as follows:

In addition to the previous messaging reported in other reports, the college sent the following message on October 1, 2020, to all currently enrolled students through Canvas and email and published it on the SF website.

COVID-19 Emergency Aid Grants are still available for students who are eligible for federal financial aid and have been impacted by the pandemic. These grants can help pay for personal emergencies relating to food, housing, course materials, technology, health care, and childcare. If you are currently enrolled, review the eligibility requirements and complete the online application. It only takes 3 minutes! You can also explore the other emergency aid and resources SF offers.

Also, a call campaign was launched to inform all currently enrolled students of the COVID-19 Emergency Aid Grant.

Additionally, the message below was emailed to all students on August 31^st. 

Santa Fe College (SF) continues to make COVID-19 Emergency Aid Grant available to students who are eligible for federal financial aid and have been impacted by the COVID-19 pandemic.  These grants, funded by the CARES Act, are available to help address temporary financial crises resulting in personal emergencies relating to food, housing, course materials, technology, health care and childcare. The application for students enrolled for Fall 2020 is available online at www.sfcollege.edu/covid19aid.To be eligible for the grant, a student must:

1. Be a currently enrolled student at SF;
2. Be enrolled in a degree program that is not an exclusively online program (cannot be enrolled in BA Nursing -Program Code 5400; AS Health Information Technology - Program Code 3520; AS Health Services Management - Program Code 3330);
3. Be eligible for federal financial aid (eligible to participate in Title IV programs in accordance with sfcollege.edu/fa/get/eligibility. Students who do not currently have FAFSA online can still go ahead and complete one online at https://studentaid.gov/h/apply-for-aid/fafsa.  SF has a detailed, step-by-step FAFSA video that shows you how to complete the FAFSA.
4. Complete the online COVID-19 Emergency Aid Grant application, including attestation, online at sfcollege.edu/covid19aid.

Award Amounts

Once eligibility is determined, the student’s Expected Family Contribution (EFC) is used to establish the award amount. The chart below shows the award amount based on EFC.

Please visit the FAQ page at https://www.sfcollege.edu/alerts/covid19/student-faqs/index#aid for additional information about the COVID-19 Emergency Aid Grant.

Award Notifications

Students should check “My FA STATUS” in eSantaFe to determine whether the Cares Act Emergency Aid Grant has been awarded. Students who do not receive the award will be notified by email. 

Not Eligible for Title IV?

Students who are not eligible for Title IV and do not qualify for the COVID-19 Emergency Grant can find other resources on SF’s Emergency Aid/Resources page at www.sfcollege.edu/studentaffairs/emergency-aid.

Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable

For the PDF version of this document, click here.

Institution Name: Santa Fe College   Date of Report: 10/29/2020   Covering Quarter Ending: 09/30/2020

Total Amount of Funds Awarded:

Section (a)(1) Institutional Portion: $3,929,724  

Section (a)(2): $386,637   

Section (a)(3) : $0       

Final Report? N

¹ To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to  recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.  

² Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities , purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.

³ Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).

⁴ Please post additional documentation as appropriate and briefly explain in the "Explanatory Notes" section. Please note that costs for Section 18004(a)(l) Institutional Portion funds may only be used "to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship."

⁵ Please post additional documentation as appropriate and briefly explain in the "Explanatory Notes" section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used "to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student's cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care."

Higher Education Emergency Relief Funding Information - posted on October 8, 2020