How is SF addressing safety concerns?
The health and well-being of our employees and students is paramount and our decisions center around this focus. The college is taking the threat of COVID-19 seriously and, is following the recommendations of the CDC, the Florida Department of Health and local emergency management employees.
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Can I still apply for admission for spring? (Updated 12/3/20)
Yes! Registration is open for all spring courses. You will need to complete all the processes required to get registered before you sign up for classes.
When do classes begin for the spring 2021 semester? (updated 12/3/20)
Santa Fe College gives students several options for spring semester classes.
- Classes for spring, spring A and spring D begin Tuesday, Jan. 5.
- Classes for spring E will begin Tuesday, Jan. 19.
- Classes for spring B begin Monday, March 1.
When are fees due for spring 2021? (updated 12/3/20)
Tuition and fees for spring, spring A and spring D classes are due Monday, Dec. 14, 2020. Students taking spring E classes need to pay tuition and fees by Monday, Jan. 11, 2021. Fees for spring B classes are due Wednesday, Feb. 17, 2021. Visit the SF Ways to Pay page to learn about financial aid, discounted tuition or self-pay options to help keep your class schedule. Students who register for classes after the fees due date will need to pay for their fees by the next day.
What are my options for taking classes this spring? (updated 12/3/20)
SF is offering classes in-person, online and hybrid options. Course options for spring are:
- On-campus courses requiring regular attendance
- Online courses with no on-campus attendance requirements
- Traditional hybrid courses that combine on-campus and online instruction
- Virtualized hybrid courses with no on-campus attendance but required virtual attendance on specific days and time using technology like Zoom or Microsoft Teams
Hybrid courses have reduced time spent in the classroom and either (a) the rest of the work may be done online or (b) the rest of the meeting time takes place in real-time using technology like Zoom.
Learn more by reviewing the spring 2021 class schedule and register for classes via eSantaFe.
When I register for classes, how do I know which section is on campus, online, traditional hybrid or virtualized hybrid? (updated 12/3/20)
Using eSantaFe's Register for Classes tool,
On campus sections are listed with a day/time and campus, building and room number – listing a specific location where the course meets in person. Here is an example:
Online sections do not have a day/time listed (Online Info is listed in place of a date/time) and their location is listed as Online - as these do not have an in-person requirement. Online sections have an “M” in their section number:
Traditional hybrid sections are listed with a day/time and campus, building and room number – listing a specific location where the course meets in person. These sections are marked with a “Hybrid Info” link that will explain how this section will work:
Virtualized hybrid sections are listed with the day/time the class meets virtually - not in person - and the location is a campus/center name with the *S-YNC entry to denote a synchronous course that only meets online at the set day/time. These sections are also labeled the “Hybrid Info” under the time, and have an addition Hybrid/Virtual label on the right side of the entry:
I am uncomfortable coming to campus and do not have a computer, but I want to take classes this. Can I borrow a computer from SF? (updated 12/3/20)
Yes. Santa Fe College (SF) has a limited number of laptop computers and webcams to loan students taking online or hybrid courses. These are only available while supplies last. Complete the COVID-19 Laptop Loan application.
How can I meet with my academic advisor? (updated 12/3/20)
Advisors may meet with students in person or remotely, using video calls and telephone calls. Students should contact their advisor by phone or email to schedule an advising session, Students can also schedule an appointment to meet with any available advisor through the Academic Advisement Center.
If I am taking in-person classes, do I need to wear a mask? (updated 12/3/20)
Consistent with CDC guidelines, prior to coming to any SF location, students should perform a self-assessment, and may not come to campus if they have any symptoms of COVID-19. Students should immediately depart campus if they start to feel sick or experience symptoms while at SF. While on campus, until further notice, students are required to wear a cloth face covering, practice physical distancing (maintain 6 feet between you and another person), and wash hands frequently with soap and water for at least 20 seconds.
What should I do if I think I have COVID-19 (updated 12/3/20)
If you have tested positive for COVID-19, have symptoms of COVID-19, or have been exposed to someone who has COVID-19, please complete this form and notify your instructors in Canvas that your exposure may affect you and your classwork.
Will there be food service on the Northwest Campus? (updated 12/3/20)
At this point, SF expects Subway, located in the Food Court, to be open for spring. Students can also get grab-and-go meals at Café 101 in the Tyree Library.
Will students taking courses in fall 2020 be charged distance learning fees? (updated 6/12)
Online sections with an “M” in their section number (for example, ENC1101.0M1) will have a distance learning fee attached as usual. Standard Hybrid and Virtualized hybrid courses will not have a distance learning fee attached but may have a lab fee to cover ancillary costs of the course, including tutoring, software specialized for specific courses or disciplines, traditional labs, mobile lab kits and supplies that may be distributed by your instructor, and/or other ways of providing lab activities through simulation or virtualization.
I owe money from a previous semester. Will I be able to register for spring classes? (updated 12/3/20)
All money owed from previous semesters must be paid in order to register for spring classes. Payment toward outstanding obligations can be made by contacting the Cashier’s Office at cashier@sfcollege.edu or 352-395-5227.
Is COVID-19 testing required for all students? (updated 6/19)
Santa Fe College is not requiring COVID-19 testing for all students. Students enrolled in specific academic programs and student athletes will be required to be tested; this information will come from department chairs, faculty and coaches.
What do my class options look like (updated 12/2/20)
In addition to traditional on-campus courses, SF will offer numerous classes that either do not require campus attendance or that have reduced campus attendance. Course options for fall are:
- On-campus courses requiring regular attendance
- Online courses with no on-campus attendance requirements
- Traditional hybrid courses that combine on-campus and online instruction
- Virtualized hybrid courses with no on-campus attendance but required virtual attendance on specific days and time using technology like Zoom or Microsoft Teams
Hybrid courses have reduced time spent in the classroom and either (a) the rest of the work may be done online or (b) the rest of the meeting time takes place in real-time using technology like Zoom.
Learn more by reviewing the spring 2021 class schedule and register for classes via eSantaFe.
Will Santa Fe College stay open when classes move to an online/alternate format? (updated 9/16)
Santa Fe College continues to provide student services virtually, with some services in person, but with limited availability or by appointment only.
What offices and services will be open? (updated 7/20)
The Learning Commons will continue to support students remotely by offering academic success coaching and tutoring online; when and where it is possible to do so, these services will also be offered face-to-face at the Learning Commons (Building Y) and each educational center. Tutoring is available throughout the day, in the evening, and during the weekend. Find specific hours for your classes at the Tutoring Services webpage.
The Tyree Library will be open this fall semester. Reference and Circulation library services will be available. There may be limits on study spaces, hours and access to print materials, in accordance with social distancing and CDC guidelines.
Advisors are currently meeting with students remotely, using video calls and telephone calls. Students are encouraged to contact or schedule an appointment to meet with their assigned advisor. A limited number of face-to-face advising sessions will be available in the fall semester; appointments are required.
Will RTS continue to run bus routes to Santa Fe College? (updated 12/2/20)
RTS bus routes are currently running as scheduled. Please check the RTS website for schedule updates.
What resources are available to me during this stressful time? (updated 5/18)
Health and mental health resources for students are available via the Counseling Center and the Student Health Care Center, both of which are providing services remotely. For staff, the Employee Assistance Program (EAP) provides free resources including tips for coping, counseling and other referral services to name a few. The EAP is available to all full and part time employees of the college and their dependents. To access your EAP benefits you will need the company code, which is available by contacting Human Resources at 352-395-5185 or the Santa Fe College Police Department after hours at 352-395-5519.
As a student, what resources are available to me as I learn how to take my classes in an online environment? (updated 5/18)
SF’s Center for Academic Technologies and Training has a new webpage – Learn Online Now – with resources for students, as well as HonorLock directions, information about Zoom, and the Learning Commons Zoom links for online tutoring and academic success coaches.
What resources are available for students, faculty and staff (updated 7/9)
Student Support
- The SF Counseling Center is available to support students experiencing high anxiety.
- Student Affairs staff are available to meet with self-isolated students by telephone or by video conference.
- The Office of the Vice President for Student Affairs 352-395-5955 is available to provide support and information to any student needed to self-quarantine and concerned about the implications on their classes.
- Our Police Department 352-395-5519 is also available to provide support and/or guidance during non-business hours.
Employee Support
- Our Employee Assistance Plan is available for all full-time and part time faculty and staff who may be experiencing increased anxiety.
- Our Human Resources office 352-395-5420 is available to provide information and support for employees who need to self-quarantine or have concerns regarding leave and/or absences.
- Our Police Department 352-395-5519 is also available to provide support and/or guidance during non-business hours.
Travel Information
- We are not permitting students, faculty nor staff who have recently travelled abroad to any of the CDC identified countries to go on any SF campus or center.
- We require that all students, faculty, and staff who have recently traveled to any of the CDC identified countries to self-quarantine for 14 days.
- We require that any and all student, faculty or staff member who has been in close contact with anyone who has recently traveled to any of the CDC identified countries or is showing potential symptoms of COVID-19 to self-quarantine for 14 days.
Sanitation on Campus
- Our Facilities department has cleaned, disinfected and sanitized all classrooms, offices and high touch surfaces in every building on the Northwest Campus and all SF centers.
- We have purchased additional cleaning products and disinfectants.
- We are installing “sneeze guards” at front desk areas, public performance and exhibit spaces.
- When the college returns to on-campus activities, we will continue to encourage students, faculty and staff to clean and disinfect frequently touched objects and surfaces in their workspace.
- Our faculty members are prepared to help self-quarantined students stay on track with their courses.
Preventative Measures
- We are assisting students, faculty and staff who may need guidance on returning to work or school or accommodations due to medical conditions or illness.
- Upon our return to on-campus activities, we will continue to encourage our students, faculty, staff and guests to wash their hands often with soap and water for at least 20 seconds.
- We continue to encourage our community members to avoid touching their eyes, nose and mouth with unwashed hands.
- We continue to encourage people to cover their cough sneeze with a tissue, then throw the tissue in the trash.
- We continue to encourage our students, faculty and staff to stay home when they are sick and to let others know that they are sick.
- We continue to encourage the entire community to avoid close contact with people who are sick.
Emergency Management
- Our Emergency Management team is meeting regularly to review CDC updates and make plans to protect the college.
- We are partnering with Alachua County Public Health, Alachua and Bradford County Emergency management so that the College is receiving the latest information.
- We are participating in regular local, regional and state conference calls with higher education, public health and emergency management officials to ensure we are acting in accordance with best practices and in line with peers.
- We provided hard copy coronavirus information to all campuses in addition to all messaging via modes such as the webpage, social media, electronic newsletters and emails.
I don't have a computer, but I want to take classes. May I borrow one from SF for the semester? (updated 1/7/21)
Yes. Santa Fe College (SF) has a limited number of laptop computers and webcams to loan students taking online or hybrid courses. These are only available while supplies last. Complete the COVID-19 Laptop Loan application.
What if I do not have access to a computer or the internet? (updated 7/20)
Santa Fe College (SF) has a limited number of laptop computers and webcams to loan students taking online or hybrid courses. These are only available while supplies last. Complete the COVID-19 Laptop Loan application.
Beginning in the fall semester, the Northwest Campus and the educational centers will have computer labs for students’ use, and some Library computers will be available, too. Students will also be able to access Wi-Fi in the parking lots at the Northwest Campus and at the educational centers.
I selected the Satisfactory/Unsatisfactory grading option for my spring 2020 classes. How does that work? (updated 5/15)
Courses assigned an S or U will have a transcript notation indicating these grades were awarded during the special circumstances of the COVID-19 pandemic.
The grade of S will indicate that students have completed the essential requirements of a course, resulting in the award of credit for the course. Additionally, if the course satisfies a graduation requirement, general education requirement, prerequisite requirement for another course, or preprofessional requirement, that requirement is considered fulfilled. However, the grade of S will have no impact on overall GPA. Conversely, a grade of U will indicate that the course was not completed and no credit was awarded, but there will be no impact on GPA. In the vast majority of cases, grades of C or better will be equivalent to an S, and grades of D+ or worse will translate into a U.
More details about opting for a Satisfactory/Unsatisfactory grade can be found at sfcollege.edu/registrar/grading-policy/index. Students should also carefully review the Special Considerations and consult with an advisor before making their choice.
Will I take my exams online?
It depends. Each professor will notify their students about the expectations for exams.
Will my professors still hold office hours?
Yes. Each professor will share their office hours with their students that follows a social distancing protocol.
What if I need accommodations for the online/alternate format of my class?
The Disabilities Resource Center remains open and staff are available to assist you by telephone or video conference. You may reach the DRC by calling 352-395-4400 or by sending an email to drc@sfcollege.edu.
What tips should I follow to do well in an online environment? (updated 3/24)
- Designate certain times each week to work on your course. Plan ahead, avoid procrastination, and even out your workload so you don’t have too much to do at one time. Plan for a minimum of six hours of study per week for each three-credit course
- Find a quiet place to work. Your work area should be free from distractions, and have all the resources and items you need.
- Actively participate in discussions. Meaningful interchange will lead to a better understanding of the course and will help you feel connected to your classmates.
- Always use a professional writing style. This is college and your communications in discussions, emails to your teacher, and on assignments should reflect college-level work that is organized, concise and clear.
- Ask questions. Don't be shy. Head off problems early by asking questions of your instructor and/or fellow students as soon as a difficulty arises. Don’t wait; you may not be able to get a response by the time you need it!
- Venture beyond the classroom. Use the SF online library and other Internet resources to supplement the content in the class and provide opportunities for deeper understanding of the course material.
- Watch this video in this U.S. News article where real students share tips for managing their time better in online courses.
- The University of Michigan has also compiled information that can help student success while living in a remote learning environment.
- To help students, SF’s Center for Academic Technologies has a new webpage – Learn Online Now – with resources for students, as well as HonorLock directions, information about Zoom, and the Learning Commons Zoom links for online tutoring. Please direct your students to the webpage for extra support, and let them know it will continue to be updated when we find new resources.
- To help faculty, SF’s Center for Academic Technologies has a new Teach Online Now webpage. If you are new to online, or just a little less experienced, I strongly recommend the guides and other resources on this page. This page will updated periodically with new resources and any changes to directions for services. This page also features a link to CATT workshops – you can also use the standard webpage if you are used to it. Zoom sessions are published for the next few weeks and new trainings (including downloading the SF template and using Canvas Commons) will be added there.
How do I withdraw if I am required to print a permission form, have it signed and submit it to the Records Office?
During this time, you will only be required to email a scanned copy of the signed form to the Records Office at mandy.corchado@sfcollege.edu. We will get the appropriate approvals on your behalf. Remember when emailing you must use your official college email (@go.scollege.edu) account.
I missed the withdrawal deadline, can I still withdraw?
You can submit a Petition for Late Withdrawal to the Records Office. During this time you can submit the petition https://www.sfcollege.edu/Assets/sf/registrar/pdfs/Late%20Withdrawal%20Petition%20Form.pdf by emailing it to petitions@sfcollege.edu.
Because of the COVID-19 crisis my classes were moved online, but the format change is not working out for me. What are my options?
Because of the extraordinary circumstances that led to the class format change, you can petition for a late drop and refund if things are not working out. You will need to complete a Petition to Adjust Record form https://www.sfcollege.edu/Assets/sf/registrar/pdfs/Drop%20Petition%20Form.pdf, attach a written statement explaining your circumstance and email both documents to petitions@sfcollege.edu.
I’m a new student wanting to utilize my VA Educational Benefits. How do I start that process at Santa Fe College? (updated 6/19)
Welcome to Santa Fe College! Please contact Sandra.Torres-Pintos@sfcollege.edu or Nick.McMillen@sfcollege.edu or call 352-395-5505 to get started.
I submitted my paperwork for verification with the VA last semester. Do I need to do it this semester? (updated 6/19)
You need to submit paperwork to VMSS every semester you want to utilize your VA Educational Benefits.
What classes will the VA pay for? (updated 6/19)
With few exceptions, the VA will only cover classes listed as required for your degree on your degree audit, which may found at eSantaFe -> Advisement -> Degree Audit. Contact the staff at Veterans and Military Success Services for more information
When can I submit my paperwork for the Fall semester? (updated 6/19)
Now! VMSS is able to accept paperwork for fall.
What is the COVID-19 Emergency Aid Grant II? (updated 1/28/21)
The Santa Fe College COVID-19 Emergency Aid Grant II is available to assist SF students impacted by the COVID-19 pandemic. Grant awards can be made to help cover the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), and/or childcare.
These grants are funded by the CRRSA Act. Students must complete a Free Application for Federal Financial Aid (FAFSA) so that the grant requirements to prioritize funding based on financial need can be met. The application is available at www.sfcollege.edu/COVID19aid. Students who do not qualify for the COVID-19 Emergency Aid Grant II can find other resources on SF’s Emergency Aid/Resources page at sfcollege.edu/studentaffairs/emergency-aid.
Who is eligible for the COVID-19 Emergency Aid Grant II? (updated 1/28/21)
To be eligible, you must:
- Be a currently enrolled, regularly admitted, degree seeking student at SF.
- Complete a Free Application for Federal Student Aid (FAFSA) for financial need determination and prioritization of funding.
- Be a U.S. citizen or an eligible non-citizen.
- Complete the online COVID-19 Emergency Aid Grant II application including attestation and the authorization selection/choice step on eSantaFe:
How do I apply for the COVID-19 Emergency Aid Grant II? (updated 1/28/21)
You may apply by completing the application at www.sfcollege.edu/covid19aid.
I applied for and was awarded grants from CARES Act. Can I still apply for this grant from the CRRSA Act? (updated 1/28/21)
Yes. All currently enrolled students, regardless of past award, are eligible to apply.
How will I know if I am approved for the COVID-19 Emergency Aid Grant II? (updated1/28/21)
You will receive confirmation of your authorization selection as an eSantaFe notification. Only after your authorization confirmation has been received will funds process.
How will I receive funds from the COVID-19 Emergency Aid Grant II? (updated 1/28/21)
COVID-19 Emergency Grant payments will be paid out to you via your Bank Mobile account.
What does it mean to “opt-in” or to decline to “opt-in?” (updated 1/28/21)
You will be asked to make a decision regarding your grant. If you “opt in” to authorizing the college to pay your obligations out of the grant funds, this will allow for convenient processes like class schedules to be held, books to be charged during the open period, and for other SF balances to be covered on your behalf up to the amount of the grant award. Any remaining balance is paid out to you, similar to other financial aid awards.
If you decline to “opt in” to authorizing the college to pay your obligations out of the grant funds, disbursements are processed to the you in full amount, but outstanding balances may remain.
Can I use part or all of my CRRSA grant award to pay off my financial obligations to the College? (updated 1/28/21)
Yes. If you decide to “opt in” to authorize a deduction (authorizing the college to pay your obligations), this will allow for convenient processes like class schedules to be held, books to be charged during the open period, and for other SF balances to be covered on your behalf up to the amount of the grant award. Any remaining balance is paid out to you, similar to other financial aid awards.
If you decide to decline to “opt in” to authorizing the deduction, disbursements are processed to the you in full amount, but outstanding balances may remain.
Will I be penalized for declining to opt-in? (updated 1/28/21)
No. Your choice of opting in or declining to opt in to authorize payment of outstanding SF balances from your COVID-19 Emergency Aid Grant II will not impact your eligibility for grant funds.
How long will it take for me to receive funds? (updated 1/28/21)
Because of the anticipated number of applications, the review process may take up to 10 business days. Authorization is required for an application to be considered complete. Once a student completes a choice/selection of either authorization option, funds will typically be disbursed within 3 business days.
Will receiving the COVID-19 Emergency Aid Grant II impact the amount of my federal financial aid (Pell, FSEOG, etc.) award? (updated 1/28/21)
No. An award of the COVID-19 Emergency Aid Grant II will not impact your federal financial aid award.
Do I need to be enrolled full time or for certain number of courses/credit hours to be eligible for COVID-19 Emergency Aid Grant II grant? (updated 1/28/21)
No. The number of courses that you are enrolled in does not impact your eligibility.
How long will the COVID-19 Emergency Aid Grant II be available? (updated 1/28/21)
Emergency aid grants may be distributed through April 20, 2021, or until funds are exhausted, whichever comes first.
How much can I expect to get from COVID-19 Emergency Aid Grant II? (updated 1/28/21)
The award amount depends on your Expected Family Contribution (EFC) calculation from the FAFSA. You can see this generated calculation when completing the grant application.
Tier | EFC | Pell Eligible | Maximum Award |
1 | $0 | Y | $2,100 |
2 | $1-3000 | Y | $1,800 |
3 | $3001-5000 | Y | $1,500 |
4 | $5001+ | Y/N | $1,200 |
*If you have a high EFC based on the FAFSA, but your financial situation needs review, please complete the Special Circumstances Orientation on your My FA Status for information.
I am not eligible for the COVID-19 Emergency Aid Grant II. What other emergency grant aid might be available for me? (updated 1/28/21)
The Santa Fe College Life Happens Emergency Aid Grant is available to assist currently enrolled students who have a sudden, unforeseen financial emergency. The grant is overseen by the College Ombudsperson, Dr. Bea Awoniyi, and is subject to grant limitations. Funds for the Life Happens Emergency Aid Grant are provided by the Santa Fe College Foundation to help students overcome temporary financial crises so that they may remain enrolled at Santa Fe College.
What is the attestation and where will I see it? (updated 1/28/21)
The attestation is on the application. You check a box that says:
By submitting this document, I certify that all information submitted is complete, true, and accurate. I understand that if any of my information is determined to be untruthful or otherwise fraudulent, I may face criminal and/or disciplinary actions in accordance with applicable Federal and State laws, college policy and/or the SF Student Conduct Code and I may be required to return any funds received. I further certify that funds will be used to cover the cost of college attendance or emergency costs arising due to coronavirus, such as tuition, food, housing, health care, and/or child-care expenses.
What is the authorization and where will I see it? (updated 1/28/21)
Once your application has been reviewed and you have been awarded the grant, you will receive a notification in e-SantaFe prompting you to make a choice about opting in to authorize deductions.
Is the financial aid office available for questions and help? (updated 4/15)
Yes, there are team members available to answer questions. Methods of contact may include by email, phone, and video chat. Go to the financial aid contact page for details on how to connect with a team member.
The Virtual Financial Aid Office is available for convenient self-service 24/7/365: Get personalized account info and submit electronic documents via My FA Status on eSantaFe, or get your financial aid questions answered with Ask SF Chatbot anytime.
Will my financial aid disbursement (payment) process? (updated 4/3)
Financial aid is active and will continue processing. Currently, Spring B disbursements (payments to students) are scheduled to begin according to the dates on the disbursements page. Note that students must have confirmation of starting class to qualify for the aid.
If I don't successfully complete a class I started (drop, withdraw or incomplete), will that affect my financial aid or scholarship? (updated 4/16)
Normally, dropping or withdrawing from a class almost always affects financial aid. For federal financial aid, Satisfactory Academic Progress (SAP) may be affected. Students must maintain Satisfactory Academic Progress to keep receiving federal financial aid.
If you were impacted by COVID-19, you may be able to have the Spring 2020 semester removed from Satisfactory Academic Progress (SAP) calculations. Removing these courses from SAP calculation means they will have no impact on your federal financial aid. To request removal, you must go to eSantaFe, select the “Records” menu, and then click on the “Emergency Form”. This form will allow you to submit a statement and documentation about how you were impacted by COVID-19. When this information is received and approved your courses for Spring 2020 will be removed from SAP calculations
For Spring 2020 and going forward, incomplete grades will not be included in calculations for Federal Financial Aid Satisfactory Academic Progress.
For state scholarships like Bright Futures, dropping or withdrawing from classes requires you to pay back the scholarship money you received for that course, or you risk losing your scholarship. For Bright Futures, if you can show that you had a reason to drop, withdraw, or earn a failing grade, you may do the Bright Futures appeal process.
My academic performance has been impacted by COVID-19. How will this affect my financial aid? (updated 4/16)
If you were impacted by COVID-19 you may be able to have the Spring 2020 semester removed from Satisfactory Academic Progress (SAP) calculations. Removing these courses from SAP calculation means they will have no impact on your federal financial aid. To request removal, you must go to eSantaFe, select the “Records” menu, and then click on the “Emergency Form”. This form will allow you to submit a statement and documentation about how you were impacted by COVID-19. When this information is received and approved your courses for Spring 2020 will be removed from SAP calculations.
For state scholarships like Bright Futures, dropping or withdrawing from classes requires you to pay back the scholarship money you received for that course, or you risk losing your scholarship. For Bright Futures, if you can show that you had a reason to drop, withdraw, or earn a failing grade, you may do the Bright Futures appeal process.
How do I get the signature from Financial Aid for my Drop with Refund/Late Withdrawal petition? (updated 4/16)
A financial aid team member can sign your petition electronically. To make this process more convenient for students, the financial aid office has created Drop/Withdrawal Financial Aid Impact Review that can be used in place of a conversation with a team member.
Submit your Drop with Refund/Late Withdrawal petition for signature to financial.aid@sfcollege.edu with “Petition” in the subject line . We will activate the Drop/Withdrawal Financial Aid Impact Review in My FA Status within your eSantaFe portal. Once the impact review is completed, you will receive your signed petition within 2 business days.
Additionally, if you were impacted by COVID-19 you may be able to have the Spring 2020 semester removed from Satisfactory Academic Progress (SAP) calculations. Removing these courses from SAP calculation means they will have no impact on your federal financial aid. To request removal, you must go to eSantaFe, select the “Records” menu, and then click on the “Emergency Form”. This form will allow you to submit a statement and documentation about how you were impacted by COVID-19. When this information is received and approved your courses for Spring 2020 will be removed from SAP calculations
Do I still have to pay money back (Return of Title IV/RT24) if drop or withdraw from all my classes because of COVID-19? (updated 4/16)
Depending on when you drop or withdraw from courses, you may have to pay money received, like the Pell Grant, back to the U.S. Department of Education. The CARES Act allows the financial aid office to waive this requirement in cases where the drop or withdrawal is related to a COVID-19 impact.
As soon as you know you need to drop, withdrawal from or stop attending all your classes, because of a COVID-19 related impact, you must go to eSantaFe, select the “Records” menu, and then click on the “Emergency Form”. This form will allow you to submit a statement and documentation about how you were impacted by COVID-19. When this information is received and approved the financial aid office will waive R2T4. Once the Financial Aid Office performs the federal return calculation on your account, it cannot be reversed, per federal law. It is important you complete the Emergency Form as soon as possible.
Before dropping courses, please be to reach out to your instructors and use all the resources available to you for help, especially in online classes!
Are online classes treated differently for financial aid purposes?
No. Classes do have to be within your degree plan/ count towards graduation, but online credit hours are viewed and processed the same way that in-person credit hours are viewed.
How do I get attendance confirmed for financial aid?
Attendance can be viewed as a green message on your course schedule. If you are logging in and fully participating in your course but Attendance has not been confirmed for financial aid to pay out, please email the instructor for that specific course from your SF email address so that they can confirm your participation in the course and mark your Attendance in eStaff. This should automatically show on your schedule, and then show for the Financial Aid Office.
I need more financial aid because of COVID-19. (updated 4/28)
There are some special circumstances that allow the Financial Aid Office to review the income amount from your FAFSA. If your income changes enough that it will make a substantial difference in the amount of financial aid you will get, the Financial Aid Office may recommend a Special Circumstances Review.
Please complete the Special Circumstances Orientation on eSantaFe > Finances > My FA Status > Special Circumstances Orientation (link at the bottom) to see if this situation applies, and complete the Professional Judgment form. It may be that the income adjustment is more appropriate for the upcoming year than this year, but it please complete the orientation and the form to see if you qualify.
*If you have a critical need for money or other assistance, please see the SF COVID-19 Emergency Aid Grant.
How can I turn in documents for financial aid without coming to campus? (updated 3/25)
Most documents can be uploaded straight into My FA Status on eSantaFe by following the steps on the Forms page. If you need to submit documents that say they are required to be submitted in person, please email us at financial.aid@sfcollege.edu for instructions.
How are my student loans impacted during this time? (updated 8/24)
The CARES Act impacts all student loans held by the Federal Government as follows:
- Will have their payments automatically suspended. You do not have to take action.
- Will have their interest rates set to 0% until 2021. You do not have to take action.
- This is retroactive to March 13. If you made a payment after March 13, you may contact your servicer for a refund of that payment.
- If you are in the Public Service Loan Forgiveness program, this time period will count toward qualification as if you had made payments.
Monitor https://studentaid.gov/announcements-events/coronavirus for updates about federal student loans.
Private lenders are also working with impacted students. Please reach out to your lender to ask about help they are offering.
How do I address special circumstances related to my Free Application for Federal Student Aid (FAFSA) while the Financial Aid Office is working remotely? (updated 4/9)
The most typical special circumstances related to financial aid are:
- Changing status from a dependent student to an independent student.
- Adjustments to FAFSA financial information due to a change in circumstances (loss of job, loss of income etc.)
To request these changes, you must first complete the Special Circumstances Orientation on your My FA Status page in eSantaFe. The orientation will help you see if you qualify for these changes. If you meet those criteria, a form to request these changes will appear on your My FA Status. Once the forms and documentation are submitted, your request will be reviewed.
For questions and concerns about special circumstances, contact us at EligibilityCoordinator@sfcollege.edu.
Book charging for summer has begun, how do I charge my books online? (updated 4/23)
Book charging for summer has begun. While you cannot currently access the bookstore on campus, you may charge your books by ordering them online. All orders include free shipping!
To order your textbooks online, go to eSantaFe >> My Classes Menu >> Select My Schedule >> Click the order my textbooks link and the bottom of your schedule.
Is the Learning Commons providing services at this time? (updated 9/3)
The Learning Commons continues to support SF students with free virtual tutoring and academic success coaching via Zoom and Teams. Log into Canvas and check out the Learning Commons course (or click the pencil icon on the left) to meet with tutors directly and to make appointments with academic Success Coaches.
Is the Office of Admissions open? (updated 12/2/20)
Yes. In an effort to keep everyone healthy and safe, we prefer that the office staff be accessed via our digital lobby. The Office of Admissions is open on the Northwest Campus in Building R, Room 101 for in-person services where mask wearing and social distancing is required. Digital and in-person hours of operation are Monday through Friday, 8 a.m. to 4:30 p.m.
Where can I submit documentation and official high school transcripts? (updated 12/3/20)
If you have admissions related documents such as the Florida Residency form or supporting documents, a Status Change Request form or tuition waivers, you may email them to admissions@sfcollege.edu. These documents can be scanned via a scanner or numerous free smartphone apps, or you may simply take a clear quality photo of your document.
High School Transcripts must include a graduation date to be considered official and final. After graduation, transcripts may be submitted via the State of Florida’s electronic system, directly from the high school via the mail, or directly from the high school guidance counselor via email to admissions@sfcollege.edu.
Is Santa Fe College still taking new students? (updated 12/3/20)
Yes! Students are encouraged to complete the free online application to Santa Fe College. Instruction and services are being offered both in-person, remotely, and a hybrid of the two. For more information on course delivery options, refer to the General Questions above. For information on when classes begin, refer to the college calendar.
How do I prove my Florida Residency in order to receive In-State, discounted tuition? (updated 12/3/20)
You will need to complete the Florida Residency Declaration For Tuition Purposes Form. We encourage you to check your “My Status” in eSantaFe to see your next steps to completing the residency process.
Does Santa Fe College accept transient students and what do I need to do to be a transient student at SF? (updated 12/3/20)
Yes, Santa Fe College will be accepting transient students. Transient students need to complete the free online application to Santa Fe College. Students coming from a Florida public college or university will be redirected to complete the FloridaShines application.
To become a transient student at SF, you need to:
1. Apply for Admission
- Florida public College/University students: apply through FloridaShines.org.
- Florida private and out-of-state students: Apply for admission to SF using our online application.
2. Submit Transient Letter
- Florida public College/University students: Completed through FloridaShines Application.
- Florida private and out-of-state students: Students should contact their home institution’s Academic Advising or Registrar's Office to request their letter. The letter must be on official letter head and list each course and term they are approved to take at Santa Fe College.
- Please submit the transient letter to admissions@sfcollege.edu
3. Complete Residency Declaration
- Florida public College/University students: Completed through FloridaShines Application.
- Florida private and out-of-state students: The tuition you pay is determined by your residency classification. Florida residents pay a much lower (discounted) tuition rate than out-of-state residents. All students who apply for admission will be admitted as non-Florida residents pending submission of the required forms and supporting documentation needed to prove Florida residency.
- Please submit the form to admissions@sfcollege.edu
4. Register for Classes:
- Florida public College/University and Florida private and out-of-state students:
- Complete the Registration Agreement in “My Status”.
- Register and pay for classes in eSantaFe.
- Fees must be paid prior to the date posted on your “My Schedule” or you will be purged from your classes.
- Please note: You may only receive federal financial aid at one college. If your school participates in consortium agreements with other schools, you may be able to combine the hours you are taking at all schools which may have an impact on how much financial aid you are eligible for. Check with your financial aid office to see if this is an option. You must pay Santa Fe College tuition and fees for the transient courses by the fees due date. Please go to Transient Process for Financial Aid for more information.
5. After you Register and Pay for your classes
- You can pick up your Santa Fe College student ID card in Building S once students, faculty and staff return to the Northwest Campus.
What about study abroad? (updated 2/5/21)
Due to concern for the health and safety of SF students and continual spread and prevalence of COVID19 around the world, no faculty-led study abroad programs will be offered in the spring or summer of 2021. College officials are monitoring the pandemic in order to determine if study abroad opportunities will be offered in the fall of 2021 or spring of 2022.
Are we allowed to travel during breaks? (updated 2/5/21)
The CDC does not recommend travel at this time. Anyone who must travel should follow all CDC recommendations including getting tested before traveling, getting tested again with a viral test 3-5 days after your trip and staying home and self-quarantining for a full 7 days after travel, even if your test is negative. If you don’t get tested, stay home and self-quarantine for 10 days after travel.
Additional information is available on the CDC's Travel During COVID-19 webpage.
What resource can I use for reliable information about travel during the COVID-19 pandemic? (updated 2/5/21)
The CDC has plenty of information available on their Travel During COVID-19 webpage.
Is the college currently participating in intercollegiate athletics? (updated 12/1/20)
At this time, Santa Fe College is planning for all five intercollegiate athletic teams to participate in the spring.
Is the college currently offering intramural sports? (updated 12/1/20)
All intramural sports at SF are canceled through the remainder of the academic year.
Is the Fitness Center open? (updated 12/1/20)
Santa Fe College plans to re-open the Fitness Center in the spring semester if conditions regarding COVID-19 allow.
Are any of the 2021 graduation ceremonies going to be held in person? (updated 2/5/21)
In compliance with CDC recommendations, Santa Fe College will celebrate the Spring 2021 graduates with virtual commencement ceremonies. Summer graduates are invited to participate in either the spring ceremony or the fall ceremony. Graduates must have a graduation application created by March 3, 2021, in order to participate in the virtual graduation ceremonies.
Complete details and instructions for graduates to participate in the virtual ceremony are available on SF's graduation webpage.
Schedule of Virtual Graduation Ceremonies
Nurses Pinning (A.S. 3303/3313, B.S. 5400, PN Certificate 7303)
April 29, 2021 at 3 p.m.
Bachelor's, A.S, A.A.S. and Certificates
April 30, 2021 at 3 p.m.
All A.A. Degrees
April 30, 2021 at 7 p.m.
Are there any special requirements for international students?
All international students should contact International Student Services so that we can help them maintain their immigration status.
How does this impact part time, student and TempForce employees? (updated 4/11)
The college currently remains open with all services moving to a virtual environment. Therefore, our current staffing models would not decrease at this time however, there may be a need for flexibility to ask that both part-time and full-time workers assist in different departments temporarily as we adjust to serve student needs. Please feel free to contact Human Resources with any concerns regarding staffing or the need for extra assistance during this time.
What is a cloth face covering? (updated 4/10)
A cloth face covering is fabric that covers the nose and mouth.
Do cloth face coverings prevent the spread of COVID-19? (updated 4/10)
They can reduce the release of infectious particles into the air when someone speaks, coughs, or sneezes, including someone who has COVID-19 but feels well. Cloth face coverings are not a substitute for physical distancing, washing your hands, and staying home when you are ill, but they are helpful when combined with these measures.
How should I wear a cloth face covering? (updated 4/10)
Cloth face coverings should:
- fit snugly but comfortably against the side of the face
- be secured with ties or ear loops
- include multiple layers of fabric
- allow for breathing without restriction
- be able to be laundered and machine dried without damage or change to shape
How does one safely remove a used cloth face covering? (updated 4/10)
Individuals should be careful not to touch their eyes, nose and mouth when removing their cloth face covering and wash hands immediately after removing.
Wash your hands before and after touching and adjusting the cloth face covering.
How should I care for a cloth face covering? (updated 4/10)
Wash your cloth face covering frequently, ideally after each use, or at least daily. Masks should be washed with detergent and hot water. Have a bag or bin to keep cloth face coverings in until they can be laundered.
Discard cloth face coverings that:
- No longer cover the nose and mouth
- Have stretched out or damaged ties or straps
- Cannot stay on your face
- Have holes or tears in the fabric