Student Rights & Responsibilities
The purpose of this document is to provide students with a general overview of both their rights and responsibilities as members of the Santa Fe College community. This list of student rights and responsibilities was developed using various documents that mandate College policies, rules and procedures. This document is not intended to create new or additional rights or responsibilities or to supersede or supplement existing rules and procedures, but merely to serve as a helpful guide for students. In the event a rule or procedure is modified, the terms of that rule or procedure will govern the students' rights and responsibilities rather than this summary document. PDF version available here.
Students have the right to be taught by faculty who have the freedom to 1) teach and discuss any aspect of a topic pertinent to the understanding of the subject matter of the course that he/she is teaching and 2) act and speak in his/her capacity as a citizen without institutional censorship or discipline. Santa Fe College has had a long history of responsible academic freedom in which it takes justifiable pride.
Students are responsible for satisfying the entire range of academic objectives as they are defined by the instructor in any course. Failure to satisfy any of the course objectives may have an adverse effect on the grade earned in the course or may result in the student receiving no credit in the course. Attendance requirements are included in the academic objectives of each course and shall be presented in writing by the instructor at the beginning of each term.
Academic Standards of Progress
Students have the right to be informed about academic standards of progress. To be considered in good standing and continue successfully toward a degree, a student must earn the grade points necessary to maintain a 2.0 ("C") cumulative grade point average while at Santa Fe. Students not meeting this requirement may be placed on Academic Warning, Academic Probation, or Academic Suspension.
Students earning the AA degree at Santa Fe College have the right to general admission into one of the state universities, but not necessarily to the university of choice or to a limited access program, according to the Community College Associate in Arts Articulation Agreement. Upon transferring to a state university, AA degree graduates will be awarded at least 60 credit hours towards the baccalaureate degree. The university catalog in effect the year the AA degree student first enrolled at the community college will remain in effect for the student's program, provided the student maintains continuous enrollment as defined in that catalog. Once a student has completed the General Education Core and this is so noted on the transcript, regardless of whether or not an AA degree is awarded, no other state university or community college to which the student may transfer can require additional courses to the general education core. When transferring among institutions participating in the Statewide Course Numbering System, a receiving institution must accept all courses taken at the transfer institution if the same course with the same course number is offered at the receiving institution. Credits earned through acceleration mechanisms (e.g. College Level Examination Program, Advanced Placement, Early Admission, International Baccalaureate, and Dual Enrollment courses) within the AA degree at the community college will be transferable to the state university.
Students are responsible for indicating whether they intend to receive credit for or audit a college course at the time of registration. A student may not switch from credit to audit or from audit to credit after the drop/add period. No credit is granted when the course is completed, nor can any be given at a future date. Audit students pay the same tuition fees, application fees, laboratory fees and special fees as credit students.
Students have the right to ride buses provided by the Regional Transit System at no additional charge, by swiping a current SF College ID. Santa Fe College is regularly serviced by the Regional Transit System (RTS) and buses stop on campus in front of S building. Bus route information is available in the Robertson Administration Building and S Building.
Students have the right to be governed by the college catalog in effect during the year that they first enrolled at Santa Fe College. The college catalog in effect the year the AA degree student first enrolled at the College will remain in effect for the duration of the student's program, provided the student maintains continuous enrollment as defined in that catalog.
Students have the right to complain. Santa Fe College seeks to maintain open avenues for students who wish to lodge complaints. To provide these avenues, the College maintains a responsive system designed to address and resolve student complaints. There are 3 types of complaints: 1) Informal Complaints 2) Formal Complaints and 3) Appeals. While the College encourages students to resolve issues informally whenever possible, it also realizes that informal resolutions are not always practical. When informal means do not resolve the complaint, students may use the College's formal complaint process.
- For Informal Complaints, students are recommended to address the issue directly with party/parties involved; if the issue remains unresolved, then students are recommended to seek resolution through formal means.
- For Formal Complaints about Discrimination and/or Harassment, students may contact Lela Frye, Equal Access/Equal Opportunity Coordinator at 3000 NW 83rd Street, R-Annex, Room 105, Gainesville, Florida 32606 or (352) 395-5420 or firstname.lastname@example.org Students may also contact administrators whose responsibilities directly address such issues, such as: The President or Provost or Vice President, The Director of Human Resources or the Associate Vice Presidents for Academic Affairs or for Student Affairs.
- For Informal Appeals about Academic Issues, students are recommended to address the issue directly with party/parties involved; if the issue remains unresolved, then students are recommended to seek resolution through formal means. For Formal Student Appeals about Academic Issues, students are required to follow the procedures designated for the subject(s) of appeal. Examples include: Overloads (AVP of Academic Affairs), Exceptional withdrawals (the Petitions Committee) and Access to records (Records).
In addition to these venues and resources, students may seek direction from the FLDOE page http://cdn.fldoe.org/schools/higher-ed/fl-college-system/about-us/complaints.stml devoted to student complaints, College Complaint Procedure Information. This site contains overviews of the complaint process and a link to a list of the appropriate contact person at each Florida college and university who receives formal student complaints.
Information about filing a complaint with the College’s accrediting agency, the Southern Association of Colleges and Schools Commission on Colleges (SACS-COC), can be found on its website at http://www.sacscoc.org/FAQsanswers.asp. Please note that the SACS-COC complaint process is not intended to be used to involve the Commission in disputes between individuals and member institutions or to cause the Commission to intervene as a reviewing authority in individual matters; nor does the policy allow the Commission to seek redress on an individual's behalf. The primary purpose of the SACS-COC complaint procedure is to acquire valuable information regarding an accredited institution’s possible non-compliance with accreditation standards, policies and procedures rather than to resolve individual disputes.
Students are responsible for obtaining access to an Internet-connected computer for successful completion of college programs. Santa Fe College expects and requires that all students acquire access to the computer hardware and software necessary for their programs. The cost of meeting this requirement varies from student to student, but may include purchase or lease of a computer, Internet access fees, software purchases, and cost of maintenance and supplies. Costs of meeting this requirement will be included in financial aid considerations. No student will be denied access to Santa Fe College because of an inability to purchase or lease a computer, and accordingly, the College offers access to computers through its computer labs and the library. The College also offers campus WiFi.
Students have the right to meet with a counselor for personal, academic, career and crisis intervention counseling. Santa Fe College will provide a staff of professionally trained counselors to help students identify a variety of personal challenges that might be affecting their performance. Additionally, if a student is facing challenges in the classroom, counselors can help resolve these issues and improve their academic and personal success as a student. The College does not provide licensed mental health counseling or therapy. The Counseling Center does provide crisis stabilization and referral resources for long term therapy.
Deadlines and Transcripts.
SF requires final, official transcripts from the high school from which you graduated and all colleges you have attended. Final, official transcripts should be on file with the Office of Records and the Office of Admissions prior to the academic advisement/registration process. The Admissions Priority Dates are August 1 for fall term, December 1 for spring term, and April 15 for summer term. Applications received after the priority date may not be processed in time to permit enrollment by the first day of the term. Financial aid will not be awarded until ALL final, official transcripts are received and processed. For this and other official college dates, check the calendar online at www.sfcollege.edu or contact the Office of Admissions at 352.395.7322. These dates are subject to change without notice. Please refer to the Admissions website at www.sfcollege.edu for updated information regarding admissions deadlines and/or requirements. We strongly encourage you to apply early and complete all registration procedures before the Priority Date, including meeting with an Academic Advisor and attending New Student Orientation. Failure to submit the required documentation before the Priority Date may result in your inability to attend classes for the desired term.
Students are responsible for accessing the degree audit for degree requirements, graduation status, grades, GPA and university admission requirements prior to registration. Degree audits are available online via eSantaFe.
Students who entered a Florida public high school after 2003 and graduated from a Florida public high school with a standard diploma in 2007 or later and current active duty military students may be exempt from taking a placement test and/or Developmental Education coursework. If interested in learning more about this and to see if you are eligible for the exemption, please make an appointment to speak with your Academic Advisor. You can find your assigned advisor and his/her contact information by viewing your Degree Audit in eSanta Fe.
Students have the right to request reasonable substitutions and reasonable accommodations for admission and graduation requirements based on documented disabilities. Approved accommodations may not fundamentally alter the nature of a course or a program. Santa Fe College is committed to providing reasonable academic adjustments and auxiliary aids and services to individuals with disabilities in order to facilitate equal access to the college's facilities, programs, and services. Students with disabilities have the right to an equal opportunity to participate in and benefit from courses, programs, services, and activities offered through the College; to an equal opportunity to learn, and to receive reasonable accommodations, academic adjustments, and/or auxiliary aids and services; to appropriate confidentiality of all disability related information and to choose to whom, outside of the College, disability related information will be disclosed, except as disclosures are required/permitted by law; and to information, reasonably available in accessible formats. Students registering with the Disabilities Resource Center are responsible for self-identifying as an individual with a disability when an accommodation is needed; meeting qualifications and maintaining essential institutional standards of courses, services, and activities; seeking information, counsel, and assistance as necessary; demonstrating and/or documenting (from an appropriate professional) how the disability limits their participation in courses, programs, services, or activities; and following published procedures for obtaining information, services and reasonable accommodations.
Students are responsible for disclosing on their applications for admittance all criminal and disciplinary charges to the Office of the Registrar. Santa Fe College may consider the past actions of any person applying for admission or enrollment and may deny admission or enrollment to an applicant because of misconduct if it is determined to be in the best interest of the College. In addition, current students and former students applying for readmission have a continuing responsibility to disclose to the Office of the Registrar any criminal or disciplinary charges that occur after their initial admission to the College. Students must use the Disciplinary History Disclosure Form for such disclosures and the form must be submitted as soon as possible after any criminal or disciplinary incident. Failure to do so may result in disciplinary action or revocation of admission. Applicants or students have the right to appeal a decision to deny admission to the Vice President for Student Affairs.
Students have the right to study and grow in an environment that is free from discrimination. SF is committed to maintaining an educational and work environment free of discrimination with respect to race, creed, color, religion, age, disability, sex (including pregnancy, gender identity, and sexual orientation), marital status, national origin, political opinions or affiliations, genetic information, and veteran status. SF prohibits discrimination in educational programs, services, and activities, and in employment programs, policies, and practices. This commitment applies both on and off campus to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. Accordingly, SF shall take all complaints seriously and will strive to promptly and thoroughly investigate all complaints within 30 working days. As promptly as possible and within 90 College working days following an alleged incident, a student who believes that he/she has been the subject of discrimination and who has not resolved the issue with the alleged offending party must report any offenses to one of the following: the College’s Equal Access/Equal Opportunity (EA/EO) Coordinator Lela Frye, Equal Access/Equal Opportunity Coordinator at 3000 NW 83rd Street, R-Annex, Room 105 Gainesville, Florida 32606 352-395-5420 email@example.com, or any department chair or director, any counselor employed by the Counseling Center, the Director, Human Resources, or the Vice President for Student Affairs. Students are responsible for cooperating during the course of discrimination investigations. It is a violation of this policy for any student or employee to knowingly impede, obstruct, or delay the progress of any such investigation.
Drugs and Alcohol
Students have the right to learn in an environment free from drug and alcohol abuse. Santa Fe College recognizes that substance abuse constitutes a serious threat to the health and well-being of its employees and students and significantly impedes the learning process. The unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance or alcohol is prohibited in the workplace, either on College property or as part of any College activity.
Students have the right to inspect and review educational records within 45 days after the College receives a request for access. Written requests should be submitted to the College Registrar or Vice President for Student Affairs. Students have the right to challenge the accuracy of educational records through informal hearings or formal proceedings which will be conducted in compliance with, but not limited to, the provisions of FERPA and 34 CFR Part 99, and the rules of the State Board of Education.
Students have the right to use certain Santa Fe College facilities in accordance with approved procedures when not in conflict with scheduled College events, functions, or business. Student organizations may use classrooms, meeting rooms, or the campus concourses and grounds for functions approved by the Director of Student Life.
Students have the right to receive fee deferments under certain circumstances. Payment of registration and tuition fees may be deferred for any student who has qualified for financial assistance from federal or state sponsored financial aid programs when the College Financial Aid Office has evidence that the financial aid funds have been delayed in being made available to a student through circumstances beyond the control of that student. An eligible veteran or other person who presents a certificate of eligibility to receive educational benefits from the Veterans Administration, or applies for such certification through the College, shall be granted, at his/her request, one 60-day deferment for payment of registration fees. Charges for tuition, fees, books, and supplies may be deferred and held in accounts receivable for students for which the College has received written authorization for payment from a business, industry, governmental unit, non-profit organization, or civic organization provided that the Bursar, as the Board's designee, has approved such organization for underwriting such an obligation.
Students who are state employees or senior citizens have the right to use fee waivers for courses if they register on the last day of drop/add for any term/session. Any registrations prior to this date will not be eligible for a fee waiver.
Students have the right to apply for financial aid. The objective of financial aid at Santa Fe College is to enable students to attend who would not otherwise have the financial resources to enroll and, therefore, to encourage a student population which is culturally, economically, socially, and geographically diversified. Students have the right to be informed of: correct procedures to apply for aid; cost of attendance; aid available; how financial need is determined; criteria for awarding aid; how academic progress is determined; requirements for continuing aid; the type and amount of assistance; how much need has been met; how and when funds will be disbursed; appeal procedures; the contents in the financial aid file; the conditions of accepted loans; and the job description and pay rate for any job held or for which one may apply. Students seeking financial aid are responsible for completing applications correctly and on time; reading and understanding all materials sent from the Financial Aid Office (FA) and other financial aid agencies or provided on the FA Web site; keeping copies of all submitted forms and materials; knowing and complying with the rules governing aid; providing all documentation and information requested by FA; complying with the provisions of any promissory note and all other agreements signed; registering for the number of hours required for aid disbursement; maintaining satisfactory academic progress; notifying FA of all resources not listed on the award letter; using aid only for expenses related to attending Santa Fe College; checking eSantaFe accounts often for updated financial aid info; and keeping email and mailing addresses up to date with Santa Fe College, as well as the state aid and federal aid processors.
Santa Fe College has partnered with Higher One, a company that specializes in student refund payment services, to provide students with free direct deposit of Financial Aid checks from Santa Fe via the SF SmartCard. With the SF SmartCard, payments are delivered in the manner the student chooses – Easy Refund to the student’s OneAccount, ACH transfer (direct deposit) to the student’s bank account, or via a check mailed via US Mail (after 21 days) if no deposit selection is made. All Financial Aid awards are disbursed through Higher One Bank. SF students are mailed a Higher One debit MasterCard to the current address on file with the College. The card arrives in a bright lime-green envelope from Higher One and must be activated as soon as received. This card remains in effect for the duration of enrollment. Students have the right to appeal financial aid decisions concerning awards, academic progress, and other matters relating to the administration of financial assistance. A completed appeal form with supporting documentation must be submitted to the Office of Financial Aid. After reviewing applicable policies and procedures, students have the right to file a complaint using appropriate protocols outline by the college.
Students are responsible for paying all financial obligations and accounts owed to Santa Fe College when due. Delinquent student accounts may lead to the cancellation or prevention of registration. Registration, graduation, granting of credit, or release of transcripts may be withheld on any student who has an outstanding financial obligation to the College.
Firearms and Weapons
Students are responsible for knowing and obeying the College firearms and weapons policy on campus. No person, other than a law enforcement officer or other person as authorized by Florida law or the College shall exhibit or possess any firearm outside of a locked vehicle. Additionally only law enforcement officers or other person as authorized by Florida law or the College shall exhibit or possess an electric weapon or device, destructive device, explosive, dangerous chemical, or other weapon, including a razor blade or box cutter, on College premises. Students are responsible for reporting any sightings or information about the unlawful possession of a firearm, electric weapon or device, destructive device, explosive, dangerous chemical, or other weapon on College premises to the appropriate College authorities, including the President, the Provost, the Santa Fe College Chief of Police/designee, any College police officer, any Vice President, Associate Vice President, or Assistant Vice President, or any director, chair, or coordinator.
Students are responsible for disseminating information on College premises in a way that is consistent with the educational mission of the College, its orderly operation, cleanliness, aesthetics, and the safety of its students, faculty, and staff. Santa Fe College is committed to the support of free speech within the appropriate context of time, place, and manner. Students are responsible for knowing and obeying free speech laws. All entities involved in the dissemination of information on campus are subject to all city, state, and federal laws and regulations that govern a person in the practice of his or her rights of expression, including those validly limiting the exercise of free speech.
Students are responsible for knowing and fulfilling all graduation requirements as well as pre-professional requirements for the selected program of study. In order to meet that goal, students are responsible for attending New Student Orientation to receive direction prior to the first term of enrollment; meeting with an advisor on a regular basis about graduation requirements and understanding admission requirements for advising tracks; reviewing the degree audit to ensure the remaining degree requirements are understood; seeking advisement when in academic difficulty; maintaining personal academic records, including the catalog of the year of admission to Santa Fe, transcripts, degree audits, evaluation of transfer work, and notes from previous advising sessions. Students are responsible for applying for graduation through eSantaFe before the deadline during the semester for which they plan to graduate. Graduation deadlines are noted in the SF calendar online. Students have the right to petition to waive or substitute graduation requirements. Petitions, signed by an academic advisor, must be presented to the Advisement Office. Students have the right to graduate with honors. Graduation with honors is awarded to students who have earned a degree and have achieved a 3.5 grade point average or above on all college work.
Students have the right to learn and work in an environment that is free from harassment. Santa Fe College will not tolerate any form of harassment, including unwelcome sexual advances, requests for sexual favors, and any other physical, verbal, or visual conduct of a sexual nature; implied or overt threats of physical violence; assault upon another’s property; demeaning jokes, taunting slurs and derogatory nicknames; or visual displays depicting slurs or derogatory language. This commitment applies both on and off campus to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. Harassment is demeaning and degrading, may affect an individual’s self-esteem, and may have a negative impact on an individual’s performance in class or work. Any person determined to have harassed another is subject to disciplinary sanctions up to and including discharge or expulsion. As promptly as possible and within 90 College working days following an alleged incident, a student who believes that he/she has been the subject of harassment and who has not resolved the issue with the alleged offending party must report any offenses to one of the following: the College’s Equal Access/Equal Opportunity (EA/EO) Coordinator Lela Frye, Equal Access/Equal Opportunity Coordinator at 3000 NW 83rd Street, R-Annex, Room 105 Gainesville, Florida 32606 (352) 395-5420 firstname.lastname@example.org,or any department chair or director, any counselor employed by the Counseling Center, the Director of Human Resources, or the Vice President for Student Affairs. Students are responsible for cooperating during the course of discrimination investigations. It is a violation of this policy for any student or employee to knowingly impede, obstruct, or delay the progress of any such investigation.
Students have the right to learn in an environment which is free from hazing. Hazing, in accordance with Florida Statute 1006.63, includes any act which endangers the mental or physical health or safety of a student or which destroys or removes public or private property, for purposes including, but not limited to, initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization. Students have the obligation to notify the police or counseling center if they become aware of any hazing activities.
HIV/AIDS, Blood-borne Pathogens and Tuberculosis
Students have the right to confidentiality regarding HIV/AIDS, blood-borne pathogens and tuberculosis status. The College will ensure confidentiality about all medical information in accordance with state and federal law. Additionally, students have the right to study in an environment free from discrimination with respect to HIV/AIDS, blood-borne pathogens and tuberculosis status. Santa Fe College does not discriminate against persons who have HIV/AIDS, blood-borne pathogens, or tuberculosis.
Students are responsible for making their own residence arrangements. The College has neither dormitories nor housing facilities. The College assumes no responsibility for supervising or locating housing for students.
Students are responsible for complying with all non-immigrant alien requirements as stated under the United States Federal Law, Immigration and Nationality Act. Santa Fe College is authorized by United States Federal Law, Immigration and Nationality Act to enroll non-immigrant alien students.
Information about Santa Fe College
Students have the right to be informed about the institution, its financial aid options, and its institutional policies and programs. Students may find information regarding the cost of attendance, financial aid, graduation & completion rates, student body diversity, academic programs and facilities, faculty & professional staff, GEDs, accreditation, school policies on vaccinations, Family Educational Rights and Privacy Act (FERPA), special facilities & services provided to handicapped students, policies & sanctions related to copyright infringement, the Student Conduct Code, textbook information, school policies on transfer of credit, statewide articulation agreements, withdrawal and refund policies, the student complaint process, campus security, drug and alcohol prevention, gainful employment; and equity in athletics on the Consumer Information page of the College website. Santa Fe College is committed to informing all enrolled students and the general public about the College and its operations.
Students have the right to hold intellectual property rights over the materials that they create. Ownership of intellectual property created by a student resides with the student, unless a) the property is developed for the College within the scope of employment with the College, b) the property is generated with College support, including extraordinary allowances or substantial financial, personnel, technology, facilities, or other resources c) the property is the result of a contribution from a student working, as part of coursework or research, on a project sponsored by or on behalf of faculty, staff, or the College , or d) a written agreement dictates otherwise.
Students are responsible for returning all library materials they borrow before the due date (books, CDs, films, eReaders, laptops). Student records will be flagged for all overdue items that are not returned. Flags will be removed when the item is returned or when the borrower has paid the replacement cost or the estimated cost of the lost item as determined by the College if the item is not currently available.
Official College Notifications
Students are responsible for accessing student records and student notifications via eSantaFe. Santa Fe College uses eSantaFe to send official notifications to students. These notifications include, but are not limited to, alerts regarding financial aid, student records, admissions, registration and academic status. Students receive email reminders about notifications. Students should regularly and frequently check eSantaFe accounts and keep email addresses up to date in Santa Fe’s student records system. Failure to do so may cause students to miss critical information. Santa Fe College provides emergency notifications and mass messaging in the event of a campus emergency. Students can choose to receive emergency notifications through e-mail, text or voice call. Emergency notifications are also posted to the SF College Website.
Students have the right to meet with the Ombudsperson. The Ombudsperson offers a safe and confidential environment for students to discuss concerns, problems or complaints. As an advocate for fairness, the Ombudsperson serves as an independent and unbiased mediator as students resolve academic challenges. In this vein, the Ombudsperson helps students understand College policies, assists students in exploring possible options, and makes referrals to appropriate resources. In accordance with the requirements of Florida Statute 1006.51, the Ombudsperson also assists students with appeals concerning access to courses and credit granted towards a degree. The Ombudsperson, Dr. Bea Awoniyi, is housed in Building R, room 211 and is accountable to the College President via the Vice President for Student Affairs
Parking & Traffic
Students are responsible for knowing and obeying the established traffic and parking regulations for use of motor vehicles and bicycles on the campuses and property of Santa Fe College. Students are responsible for notifying the police department whenever vehicles are left on campus overnight. Vehicles left on campus for more than three days without making arrangements with the SF Police Department will be considered abandoned and may be towed and impounded at the owner's expense. Students have the right to appeal parking violation notices. Appeals are made by submitting an online Student Parking Ticket Appeal Form, which is available at the Student Parking Ticket Appeals website and must be received within ten business days following the issuance of the Parking Violation Notice. Bicycle traffic shall be restricted to those roadways open to motor vehicles. All other sidewalks, passageways, concourses, and hallways are closed to bicycle traffic unless clearly marked and designated for such traffic.
Students are responsible for completing all placement tests and enrolling in Developmental Education classes, as needed/required. Students who entered a Florida public high school after 2003 and graduated from a Florida public high school with a standard diploma in 2007 or later and students who are active-duty military may have the right to claim exemption from taking a placement test and/or Developmental Education coursework. If interested in learning more about this and to see if you are eligible for the exemption, please make an appointment to speak with your Academic Advisor as soon as possible. You can find your assigned advisor and his/her contact information by viewing your Degree Audit in eSantaFe.
Students have the right to privacy with regard to personally identifiable information in their educational records. Certain information contained in student records is exempt from disclosure under the public records law and shall be released only in accordance with applicable laws. According to College Rule 7.20, protected recordsmay include health and medical records, disciplinary records, records of personal counseling, required student and family financial income records, transcript or student permanent academic records, student permanent records, other personally identifiable information except for directory information, and other items as designated by the College. In accordance with the Family Educational Rights and Privacy Act (FERPA) and Florida Statutes (Privacy Rights of Parents and Students), the College has identified as “directory information” a student’s name, local address, telephone number, date of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student. This information is available to the public. Other information about students can be released only when a written authorization, signed by the student, is presented to the college.
Any student who does not want this directory information released must file a directory information exclusion request with the Office of Records. Parents or guardians desiring access to the records of a student who is their dependent should ask the student to grant permission in writing to the college. Without written permission from the student, the parents or guardians must certify in writing to the Office of Records that the student is economically dependent upon them as defined by Section 152 of the Internal Revenue Code of 1954, and must document this dependency by providing a copy of the previous year’s income tax return. Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.
Program of Study Changes.
Students have the right to change their program of study. Students submit a program change request via the “Change Degree” section of their eSantaFe account. All program changes must be approved by the appropriate advisor for the new program that is being requested.
Students who have previously attended Santa Fe College have the right to request readmittance online through eSantaFe. There is no fee to readmit.
Students who withdraw from the College for one or more courses during the first five instructional days of fall, spring and summer terms, or during the first three instructional days of flexterm, have the right to receive a full refund of fees paid for the course work officially discontinued. The official deadline date for fee refunds will be published in the college registration guide. These refunds are automatically processed without further action by the student. All fee refunds are disbursed through Higher One Bank to the student's SF SmartCard. Students have the right to petition to adjust records regarding late withdrawal. The College Petitions Committee shall meet weekly and have responsibility for reviewing and making decisions on student petitions. A petition form may be secured from the Office of the Registrar or online, and must be submitted, with all appropriate documentation, at least five business days prior to the committee's scheduled weekly meeting.
Students are responsible for completing the online SF admissions application and submitting all supporting documents, which include final, official high school transcripts, home school affidavits, or GED copies; any previous placement test scores (ACT/SAT/CPT/PERT) less than two years old or proof of college-level math and/or English passed with a “C” or better; any final, official college transcripts; any official score report for AP, IB, CLEP, AICE, and/or DANTES; and completed residency forms and disciplinary disclosure forms (if applicable). Following submission of all applicable documents, students must complete the on-line advisement modules, meet with an academic advisor, and attend New Student Orientation prior to registration. The purpose of New Student Orientation is to provide new incoming students with a comprehensive view of the Santa Fe experience, including expectations and responsibilities of being a SF student. The final phase of New Student Orientation is course registration via eSantaFe.
Students have the right to religious observances. Santa Fe College will reasonably accommodate the religious observance, practice, and belief of individual students in regard to admissions, class attendance, and the schedule of examinations and work assignments. Any student who believes that he/she has been unreasonably denied an educational benefit due to his/her religious belief or practice may seek redress through other appropriate College procedures.
Repeated Course Attempts
Students are responsible for paying 100% of the cost of their courses (equivalent to out-of-state fees) after the second try. A student enrolled in the same college credit course more than two times shall pay the full cost of instruction. Moreover, students cannot take a class more than three times without an appeal.
Students are responsible for returning property borrowed from ROTC. Any student who fails to return issued property as required shall not be issued a transcript for courses.
Students have the right to expect that the College will promote safety and security in their learning environment. The mission of the SF Police Department is to provide for the safety and security of the students enrolled at the College, the employees of the College, and the general public while on or in any property or facility of the College. In order to advance this mission, the SF Police Department has the authority to preserve the peace, provide general police services to the College, and enforce the laws of the State of Florida, applicable county and municipal ordinances, and rules and regulations of the College. In accordance with the Clery Act, Santa Fe is committed to providing students and prospective students with access to information about crime on, and adjacent to, the campus. An Annual Security Report is available on the College Website.
Students are responsible for knowing and obeying College rules regarding skateboards, scooters, roller skates and in-line skates on campus. Skateboards, scooters, roller skates, and in line skates may not be ridden anywhere on the property of Santa Fe College.
Students are responsible for knowing and obeying the no-smoking policy on campus. Faculty, staff, students, and visitors who choose to use tobacco products may do so only in their private vehicles, in the parking lots, and in certain designated outdoor areas. Violation of this policy may result in a Smoking Violation Referral from the Santa Fe College Police Department. Student violators are required to schedule and attend a tobacco education workshop and/or to contest the referral. Failure to comply may result in student records being flagged. Repeated violation of the tobacco use policy may result in a referral to the Office of Student Judicial Affairs for disciplinary action. Repeated violation of the tobacco use policy by College employees may result in institutional disciplinary or administrative action. Repeated violation of the tobacco use policy by visitors who are not students or employees may result in a trespass warning to deny future access to College premises.
Student Conduct Code
Students are responsible for knowing and abiding by the Student Conduct Code. In order to ensure an environment where these goals can be realized safely, the College promotes civility, integrity, and harmony among its College community through the Student Conduct Code. This Code sets forth the conduct prohibited for students and other members of the College community. The Student Conduct Code has been designed to protect the College community, the College’s property, and create an educational environment that is conducive to the College’s academic mission. Misconduct subject to the sanctions outlined in the Code includes: acts of dishonesty; disruption or obstruction or interference with the conduct of college business; abusive behavior; harassment and discrimination; attempted or actual theft or vandalism of and/or damage to property; hazing; failure to comply with directions of college officials or law enforcement officers; unauthorized possession, duplication, or use of keys to any college premises; unauthorized entry to or use of college premises; violation of published college policies, rules, or regulations; violation of federal, state, or local law(s); use, possession, or distribution of narcotics or other controlled substances, use, possession, or distribution of alcoholic beverages; possession of firearms, explosives, destructive devices, other weapons, or dangerous chemicals on college premises; failure to promptly report the possession of firearms, explosives, destructive devices, other weapons, or dangerous chemicals on college premises to the appropriate SF authorities; participation in a demonstration which disrupts the normal operations of the college or infringes on the rights of other members of the college community; leading or inciting others to disrupt scheduled and/or normal activities; obstruction of the free flow of pedestrian or vehicular traffic on college premises; conduct which is disorderly, lewd, or indecent conduct; breach of peace or aiding, abetting, or procuring another person to breach the peace; making an unauthorized audio or video recording without prior knowledge or consent; theft or other abuse of College information technology resourcescomputer time and facilities; Unauthorized or inappropriate use of college telephones or other office communication devices; Gambling; abuse of the Student Conduct System; failure to cooperate in the investigation of Code violations; Retaliation; Failure to report any criminal or disciplinary problems arising after being admitted to the College; and other situations which are harmful to the welfare of the Santa Fe community. Students have the right to appeal decisions reached by the Student Conduct Board or sanctions imposed by the Student Conduct Officer. Such appeals shall be in writing and shall be delivered to the Vice President for Student Affairs within ten days from the date on the letter notifying the student of the decision.
Students have the right to transfer college credits from other institutions upon review and approval. The Records Office of Santa Fe College provides students with transfer equivalency results. Received transcripts are evaluated and each student is given a record of all transferred courses, a description of which transferred courses match those at SF and are valid substitutions, and a summary of graduation requirements.
Students have the right to transfer credits from accelerated mechanisms to state universities. Credits earned through acceleration mechanisms (e.g. College Level Examination Program, Advanced Placement, Early Admission, International Baccalaureate, and Dual Enrollment courses) within the AA degree at the College will be transferable to the state university. Students have the right to automatically transfer courses that are designated by the Statewide Course Numbering System. When transferring among institutions participating in the Statewide Course Numbering System, a receiving institution must accept all courses taken at the transfer institution if the same course with the same course number is offered at the receiving institution. Students have the right to transfer a completed general education core. Once a student has completed the General Education Core and this is so noted on the transcript, regardless of whether or not an AA degree is awarded, no other state university or community college to which the student may transfer can require additional courses to the general education core.
Students have the right to officially withdraw from one course or from the College prior to the late withdrawal deadline. Students are responsible for completing a Santa Fe College withdrawal form to avoid receiving a failing grade for a course that is no longer being attended. Students who wish to withdraw from a course and receive a W may do so via eSantaFe or in the Office of Records up until the official withdrawal date each term/session. The deadline to withdraw from classes is published in every SF class schedule and is located on the registration dates webpage. A student may have only three attempts per course including original grade, repeat grades and withdrawals. As a result of the Higher Education Act of 1965, (as amended), a student who completely withdraws may be required to repay a percentage of Title IV Federal Financial Aid funds received. College refund policy dictates that fees will be refunded in full for course work dropped during the drop/add period or canceled by the college. However, the federal refund/repayment policy supersedes the college refund policy for students receiving financial aid and completely withdrawing from the college. Students have the right to petition to adjust records regarding late withdrawal. The College Petitions Committee shall meet weekly and have responsibility for reviewing and making decisions on student petitions. A petition form may be secured from the Office of the Registrar or online, and must be submitted, with all appropriate documentation, at least five business days prior to the committee's scheduled weekly meeting.