Satisfactory Academic Progress (SAP)




Santa Fe College Standards of Satisfactory Academic Progress for Recipients of Financial Aid

Standards of Satisfactory Academic Progress (SAP) for Financial Aid Eligibility Federal regulations (34 CFR 668.34) require a student to move toward the completion of a degree or certificate within an eligible program when receiving financial aid. Specific requirements for academic progress for financial aid recipients are applied differently than college Academic Standards, Warning, Probation, and Suspension. Federal regulations state that Satisfactory Academic Progress Standards must include a review of all periods of enrollment, regardless of whether or not aid was received. The student must meet all the minimum standards in order to receive financial aid.


I. Eligibility

Students must meet the following criteria:

  • Complete 67% of all credits attempted;

  • Maintain a minimum cumulative GPA of 2.0;

  • Complete their program of study within the 150% timeframe of their degree or eligible certificate program. For example, if a program is 60 credit hours then the student must complete all required coursework within 90 hours. This includes repeated grades;

  • Students who have zero credits hours completed for any funded term will be suspended if their overall GPA is below a 2.0 and/or their completion ratio is below 67 percent;

  • The initial evaluation at Santa Fe will be based on all previous institutions attended once the official transcripts are received, evaluated, and posted to the student's record. Transfer students must have a 2.0 all college cumulative GPA and complete 67% of attempted credits accepted towards their program of study within the 150% timeframe as noted above.

Note: Grades of F, I, W, and courses not yet graded are considered attempted but not meeting progress standards for the purposes of financial aid.


II. Evaluation of Financial Aid Eligibility

  • Standards of Satisfactory Academic Progress (SAP) are applied at the end of every semester to determine eligibility for the following academic semester. SAP standards are calculated using the all college cumulative GPA and cumulative completion rate. Students must maintain an overall GPA of 2.0 or higher and a completion rate of 67% or more.

  • Students will be placed on financial aid warning if they have not met the standards of satisfactory academic progress for the first time. While on warning, students must complete GetSAP in order to be eligible for aid for the subsequent term. Students will need to raise their GPA and/or completion rate to meet the minimum SAP requirements to maintain financial aid eligibility at the completion of their term on warning.

  • Students who have zero credits hours completed for any funded term will be suspended if their overall GPA is below a 2.0 and their completion ratio is below 67 percent.

  • The evaluation period will be based on attendance in all prior semester(s) and will include all classes attempted whether federal aid was received or not. SAP will be reviewed after each semester. The student's cumulative GPA and completion ratio must meet the minimum standards or the student will be placed on warning, probation, or suspension, as appropriate.

  • Credits evaluated will include credits attempted at Santa Fe, transfer credits accepted by Santa Fe, and courses funded through consortium agreement.

  • Students on probation and following a Financial Aid Academic Progress Plan will be evaluated according to the terms of the progress plan.

  • Students who do not meet the Standards of Satisfactory Academic Progress will be notified via eSantaFe and their status will be available on eSantaFe under My Financial Aid Info.

  • Students may follow the appeal process or the reinstatement procedures as outlined in V, VI, and VII. Students will not have eligibility for any further federal aid until they have met Standards of Satisfactory Academic Progress or have been granted an appeal approval.

Postsecondary Adult Programs (PSAV)

  • Students in PSAV programs must successfully complete the clock hour course work with a 2.0 GPA for each course funded before additional payment can be made.

  • Students who have zero credits/hours completed for any funded term will lose all subsequent financial aid, regardless of overall GPA and completion ratio.

  • Duration of eligibility will be limited to the published length of the program.

  • Students must complete their program of study within the 150% timeframe of their eligible certificate program.


III. Maximum Timeframe Eligibility

  • Students who have attempted more than 150% of the credits required for their program of study are not considered to be making Satisfactory Academic Progress and therefore, are ineligible for financial aid funds. Remedial hours will be excluded from the maximum time frame determination.
  • Students seeking second degrees and students with double majors are monitored like any other student under this policy. If the student exceeds the maximum time frame allowed for their respective programs, the student may appeal if they have mitigating circumstances. All transfer hours accepted towards the program of study by Santa Fe will be included when determining maximum timeframe eligibility.
  • Students will not have financial aid eligibility if they exceed the maximum timeframe unless an appeal is approved. A student may appeal as outlined in V.
  • Students given a maximum timeframe appeal will be placed on a Financial Aid Academic Progress Plan (FAAPP) and are required to successfully complete 100% of all future coursework while on the FAAPP.

IV. Repeated, Audited, Consortium, Remedial Courses, Enrollment



  • Students will be eligible for financial aid if they repeat courses they previously did not pass, provided other SAP criteria are met.

  • All classes taken must be counted as attempted classes regardless of grade forgiveness or academic petitions for withdrawals.

  • Audited courses, continuing education, credit by examination, and any credit for prior learning option (as outlined in the catalog) are excluded when determining eligibility for financial aid.

  • Courses funded through a consortium agreement are included in determining academic progress.

  • Remedial credits will be included in the evaluation of GPA and 67% completion. Remedial hours will be excluded from the maximum time frame determination.

  • Funding for remedial course work will be limited to 30 credit hours regardless of whether the student received any financial aid for these college preparatory courses, including remedial hours transferred from another institution. Once the student has attempted 30 credit hours in remedial courses, the student is no longer eligible to receive financial aid for additional remedial hours.

  • Enrollment in any part of the term will be considered in the respective fall, spring, or summer terms to be evaluated for SAP. Evaluations will occur at the end of the full term; mini-terms are evaluated as part of the full term and not individually.


V. Appeal Process

A student who has lost financial aid eligibility due to extenuating circumstances may appeal.

  • Extenuating circumstances that may be considered include: personal illness or accident, serious illness or death within immediate family, or other circumstances beyond the reasonable control of the student.
  • All appeals must include a completed appeal form, a statement of explanation, an education plan, and appropriate documentation.
  • Examples of documentation could include a death certificate, obituary notice, divorce decree, or a letter from a physician, attorney, social services agency, parole officer, employer, etc.
  • The condition or situation must be resolved which will allow the student the ability to complete course work successfully or an appeal will not be granted.
  • The appeal will result in one of the following:
    • 1) Denial
      • You are able to resubmit an appeal if you have any new information and/or supporting documentation. There is a lifetime limit to 3 appeals per student.
      • A student may appeal the outcome of the initial reviews to the Director of Financial Aid, who will make the final determination regarding the student’s appeal within the bounds of federal regulation. The appeal may count as one of the 3 total attempts that a student is allowed. The appeal to the Director must include a new appeal form (for processing purposes), a new statement and any additional documentation that was not included in the prior appeals. The new statement that must be included shall include each term where there was one or more withdrawn, dropped, liquidated or failed course, and that notes the extenuating/mitigating circumstances that were related to each listed term
    • 2) Approval
      • Students will be placed on Probation for one semester. At the end of the semester the student is expected to meet Standards of Academic Progress.
    • 3) Student will be placed on a Financial Aid Academic Progress Plan (FAAPP) (See requirements in VI.).
  • Students will be notified on eSantaFe of the results of the appeal, and of any restrictions or conditions pertaining to their appeal.

In order to regain eligibility for financial aid, the student would need to meet Satisfactory Academic Progress Standards. Students who do not meet the terms of financial aid probation may permanently lose eligibility for federal student aid at Santa Fe College.


VI. Financial Aid Academic Progress Plan (FAAPP)

Students that are granted an appeal and are not expected to meet Standards of Academic Progress within the probationary term may be placed on a Financial Aid Academic Progress Plan (FAAPP).

  • Students who are granted an appeal and placed on FAAPP because they do not meet the 2.0 minimum GPA requirement will be expected to earn a "C" or better on all coursework attempted until they meet the minimum Standards of Academic Progress. Once the student meets the minimum requirements, the student is no longer on the FAAPP.

  • Students who are granted an appeal and placed on FAAPP because they do not meet the 67% completion ratio requirement will be expected to earn a "C" or better on all coursework attempted, and must complete 100% of the courses they attempt, until they meet the minimum Standards of Academic Progress. Once the student meets the minimum requirements, the student is no longer on the FAAPP.

  • Students who are granted an appeal and placed on FAAPP because they have exceeded 150% of the maximum timeframe will be required to complete 100% of their attempted coursework.

  • Students who are granted an appeal and are on a FAAPP may not change their program of study without an additional appeal.


VII. Reinstatement of Financial Aid Eligibility

  • A student who has lost financial aid eligibility may be reinstated after the student meets the minimum GPA requirement of a 2.0 and a completion rate of 67%.

  • All classes towards the program of study, including those taken at other institutions, will be taken into consideration for reinstatement purposes.

  • A student must be able to complete their degree or certificate within the 150% timeframe.

  • It is the student's responsibility to notify the Financial Aid Office when these conditions have been met.


Appendix

How to Keep Your Financial Aid

  • Complete 67% of all classes attempted

  • Maintain an overall Grade Point Average (GPA) of 2.0 or higher

  • Complete your degree within the 150% timeframe (i.e. an associate degree of 60 credit hours must be completed within 90 credit hours)

What Happens

1st Term

2nd and Subsequent Terms

If You Are Suspended

If your GPA drops below a 2.0

Warning - Raise your GPA to a 2.0 or higher by the end of the next semester.

Suspended - You are not eligible for financial aid

You can appeal if you have documented mitigating circumstances that were beyond your control.

If you do not have an overall completion rate of 67% or more

Warning - Raise your completion ratio to 67% or higher by the end of the next semester.

Suspended - You are not eligible for financial aid

You can appeal if you have documented mitigating circumstances that were beyond your control.

If your GPA drops below a 2.0 and your overall completion rate is less than 67%

Warning - Raise your completion ratio to 67% or higher AND your GPA to a 2.0 or higher by the end of the next semester.

Suspended - You are not eligible for financial aid

You can appeal if you have documented mitigating circumstances that were beyond your control.

If you attempt over 150% of your program of study

Suspended - You are not eligible for financial aid

Suspended - You are not eligible for financial aid

You can appeal if you have mitigating circumstances. If your appeal is approved you will need to successfully complete 100% of all classes and required to maintain an overall GPA of 2.0 or higher.

GPA Calculator - Raise My GPA http://www.back2college.com/raisegpa.htm

Completion Rate Worksheet:

Enter your hours

Sample

Total Credit Hours Completed

______

25

divided by

/

/

Total Credit Hours Attempted

______

35

Equals

=

=

Completion Rate

______

71.42%

67% Completion Chart for Successful Progression toward a Degree or Eligible Certificate by Term

The chart below demonstrates at least a 67% completion rate for attempted hours in a semester. The left hand column is the attempted hours and the corresponding number in the right column is the number of hours you must successfully complete with a 2.0 GPA to maintain Satisfactory Academic Progress. For example, if you register for 14 credit hours, you must complete 10 credit hours with a 2.0 GPA or higher to meet the satisfactory academic progress requirements for the semester. These standards apply to the current semester, as well as, cumulative credit hours on your transcript.

Credit Hours Attempted

Earned Hours Needed (Passed with GPA of 2.0 or greater)

19

13

18

13

17

12

16

11

15

11

14

10

13

9

12

8

11

8

10

7

9

7

8

6

7

5

6

5

5

4

4

3

3

3

2

2

1

1



Unofficial Withdrawal (Dropping Out):

What happens with financial aid when I stop attending class or earn all failing grades? Federal regulations require a student to complete the term for which they were funded. If you have withdrawn from all of your classes, stopped attending all your classes, or did not successfully complete any of your classes (received all F’s), the College is required to calculate how much of the semester you did attend to determine how much of the aid you have “earned.” You will be required to pay back the portion of financial aid you did not earn.

How is this calculation done? When the Financial Aid Office calculates the Return to Title IV calculation we must use the last date of enrollment and/ or your last date of academic activity, as reported by your instructors, to determine how much aid you have earned. This date determines how much, if anything, you must repay if you do not successfully complete any of your courses.

Please note, you may not be required to repay your financial aid under these rules if you only drops one or two courses and remain enrolled in at least one financial aid funded course. It is only required when a student is no longer enrolled in or does not pass all courses for a particular term (A and B terms included).








To learn more about Santa Fe College’s Satisfactory Academic Progress policies and procedures, complete our interactive, online video educational experience titled GetSAP.